J065--EMS Equipment Maintenance | Preventative Maintenance and support.
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Chalmers P. Wylie VA Ambulatory Care Center in Columbus, OH, is issuing a pre-solicitation for an RFQ seeking preventative maintenance and repair services for Environmental Management Service (EVS) equipment, primarily floor cleaning tools. This opportunity is a Total Small Business Set-Aside. Quotes are due April 20, 2026.
Scope of Work
The contractor will provide comprehensive maintenance and repair services for EVS equipment, including:
- Developing and implementing a preventative maintenance and repair plan.
- Inspecting equipment to assess condition and performing manufacturer-recommended maintenance.
- Servicing equipment to ensure optimal performance and maximum service life.
- Providing parts order lists and labor estimates for repairs outside the contract scope.
- Handling emergency call-backs within 24 hours at no additional charge.
- Submitting written reports after each visit and maintaining a Quality Control Program.
Contract & Timeline
- Contract Type: Pre-solicitation for a Firm Fixed Price (FFP) Request for Quote (RFQ).
- Period of Performance: A Base Year (May 15, 2026 – May 14, 2027) with four (4) Option Years.
- Set-Aside: Total Small Business Set-Aside (FAR 19.5).
- NAICS Code: 811310 (Commercial and Industrial Machinery and Equipment Repair and Maintenance) with a $12.5 Million size standard.
- PSC: J065 (Maintenance, Repair And Rebuilding Of Equipment: Medical, Dental, And Veterinary Equipment And Supplies).
- Published Date: March 27, 2026.
- Questions Due: April 13, 2026, by 1:30 PM EST.
- Quotes Due: April 20, 2026, by 1:30 PM EST.
Evaluation
Award will be based on a comparative evaluation considering Technical/Quality, Price, Past Performance, Administrative, and Veterans Involvement. Quotes must be submitted as separate PDF files for each section.
Additional Notes
Offerors must be registered in SAM.gov and meet SDVOSB/VOSB requirements for credit. The solicitation incorporates FAR clauses by reference. Attachment A details the specific equipment to be serviced. Wage Determination Number 2015-4729 applies. All submissions and questions should be sent via email to Venkatlekhith.Muntha@VA.gov.