J065--EMS Equipment Maintenance | Preventative Maintenance and support.
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Network Contract Office 10 (36C250), is seeking proposals for preventative maintenance and support services for Environmental Management Service (EMS) equipment at the Chalmers P. Wylie Ambulatory Care Center in Columbus, OH. This is a Small Business Set-Aside solicitation for commercial items. The services include comprehensive maintenance and repair for floor cleaning tools and other EVS equipment. Quotes are due by April 27, 2026, at 1:30 PM EDT.
Scope of Work
The contractor will be responsible for developing and implementing a preventative maintenance and repair plan for EVS equipment. Key tasks include:
- Inspecting equipment to assess condition.
- Servicing equipment to ensure optimal performance and maximum service life.
- Performing manufacturer-recommended maintenance.
- Providing parts order lists and labor estimates for repairs outside the contract scope.
- Responding to emergency call-backs within 24 hours at no additional charge.
- Submitting written activity reports after each visit.
- Maintaining a Quality Control Program. Attachment A, referenced in the solicitation, details the specific equipment to be serviced.
Contract Details
- Contract Type: Firm Fixed Price (FFP)
- Period of Performance: A Base Year (May 15, 2026 – May 14, 2027) with four (4) Option Years.
- Set-Aside: Small Business (SB)
- NAICS Code: 811310 (Commercial and Industrial Machinery and Equipment Repair and Maintenance)
- Size Standard: $12.5 Million
- PSC: J065 (Maintenance, Repair And Rebuilding Of Equipment: Medical, Dental, And Veterinary Equipment And Supplies)
- Place of Performance: Chalmers P. Wylie Ambulatory Care Center, 420 N James Rd, Columbus, OH 43219.
Submission & Evaluation
- Submission Deadline: April 27, 2026, at 1:30 PM EDT.
- Questions Deadline: April 13, 2026, at 1:30 PM EST (Note: This date has passed).
- Submission Method: Via email to Venkatlekhith.Muntha@VA.gov.
- Quote Format: Quotes must be submitted in separate PDF files for Administrative, Technical, Price, Past Performance, and Veterans Involvement sections. If submitting a revised quote, the entire package must be resubmitted.
- Evaluation Factors: Comparative evaluation based on Technical/Quality, Price, Past Performance, Administrative, and Veterans Involvement.
- Eligibility: Offerors must be registered in SAM.gov and meet SDVOSB/VOSB requirements for credit.
Additional Notes
This solicitation is issued as an RFQ for commercial items under FAR subpart 12.6. Wage Determination Number 2015-4729 applies.