J065--ISO Cath Lab Service Contract Amendment to Previous Combined Sysnopsis

Amendment / Modification

This amendment extends the response date for Solicitation 36C24126Q0227. The new response date is February 16, 2026, at 10:00 AM Eastern Time, New York, USA.

• Response Date/Time/Zone

• The deadline for proposal or quote submission has been extended to February 16, 2026.

Solicitation / RFP / RFQ

This solicitation is for a service contract to provide maintenance and support for Philips Allura Xper FD10 and FD20 Cath Lab systems located at the VA Connecticut Healthcare System in West Haven, CT. The contract aims to ensure a 98% guaranteed uptime for the specified medical equipment.

• Services: Provide parts, labor, preventive maintenance, and corrective maintenance for the specified Cath Lab systems.

• Coverage Levels: Includes Primary, Protection, and Value Service levels.

• Exclusions: Accidental damage, customer abuse, and consumables (e.g., batteries) are not covered.

• Equipment Maintenance: All equipment must be maintained in proper operating condition as per manufacturer specifications.

• Parts & Manuals: Contractor must have proven access to Original Equipment Manufacturer (OEM) parts, manuals, and schematics. Vendors must provide their own OEM manuals and schematics on-site.

• Software/Hardware Updates: Provide all software and hardware updates upon release at no additional cost.

• Guaranteed Uptime: 98% uptime required during coverage hours for Protection service level systems.

• Security: Contractors must adhere to VA Privacy & Security, Privacy Act, and HIPAA requirements, especially when handling Protected Health Information (PHI). Contractors must be escorted in areas with sensitive information.

• Place of Performance: VA Connecticut Healthcare System, West Haven VA Medical Center, 950 Campbell Avenue, West Haven, CT 06516-2770.

• Period of Performance:

  • Philips Allura Xper FD10 Cath Lab (SN: 000467): Full Service from 01/01/2026 – 12/31/2029.
  • Philips Allura Xper FD20 Cath Lab (SN: 001035): Full Service from 01/01/2027 – 12/31/2029.

• Hours of Coverage: 8:00 AM to 5:00 PM, Monday through Friday (excluding Federal holidays).

• Response Date/Time: February 9, 2026, 10:00 AM Eastern Time, New York, USA.

• Response Time (Service):

  • Primary/Protection/Support: 1-hour phone callback, 4-hour on-site response.
  • Value Service: 1-hour initial response, next-day on-site response (or as specified).

• Vendor Qualification: Provide documentation of substantial experience with the specified equipment, including details of personnel who will perform the service. Certifications, calibration, and FSE training information may be requested post-award.

• Documentation: Service field reports required at time of service call, signed by COR, and filed with Biomedical Engineering. Field reports must be included with invoices.

• NAICS Code: 811210 (Electronic and Precision Equipment Repair and Maintenance).

• Product Service Code: J065 (Maintenance, Calibration, and Repair - Medical and Surgical Equipment).

• No specific set-aside is mentioned in the provided text.

• This solicitation incorporates clauses by reference, including FAR 52.204-13 (SAM Maintenance) and VAAR 852.201-70 (COR).

• Electronic submission of payment requests is required per VAAR 852.232-72.

• Compliance with Section 508 accessibility standards for Information and Communication Technology (ICT) is required.