J074--Canon Imagepress V900 Main Engine Printer, Service and Maint Located at East Orange, Lyons VAMC in Lyons, NJ
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office (NCO 2), is soliciting quotes for Preventative Maintenance and Service for a Canon Imagepress V900 Series Main Image Printer at the Lyons VA Medical Center in Lyons, NJ. This is a Total Small Business Set-Aside. Quotes are due by March 20, 2026, at 12:00 pm EST.
Scope of Work
The contractor will provide all resources for maintenance service, toner, parts, and supplies (excluding paper) to maintain the operational status of one Canon Imagepress V900 Series printer (Serial # 4VA01060). This includes supporting an estimated 30,000 Black and White copies and 20,000 Color Copies per month. Key requirements include:
- Responding to service calls within 12 hours during normal working hours (8:00 am to 3:30 pm, Monday-Friday, excluding Federal Holidays).
- Providing a telephone number for service calls and online ordering capabilities.
- Ensuring contractor personnel are OEM Factory trained and fluent in English.
Contract Details
- Contract Type: Solicitation (RFQ) for Commercial Items (FAR Part 12)
- Set-Aside: Total Small Business Set-Aside (FAR 19.5)
- NAICS Code: 811210 - Computer and Office Machine Repair and Maintenance (Small Business Size Standard: $34M)
- Product/Service Code: J074 - Maintenance, Repair And Rebuilding Of Equipment: Office Machines, Text Processing Systems And Visible Record Equipment
- Period of Performance: Base year starting approximately March 1, 2026, with four (4) one-year option years, for a total potential duration of five years.
- Estimated Value: $34 Million (This appears to be an overall estimate for the contract, not necessarily for the base year).
Submission & Evaluation
- Quotes Due: March 20, 2026, at 12:00 pm EST.
- Submission Method: Via email to stephanie.decker2@va.gov.
- Requests for Information (RFI) Due: March 13, 2026, at 4:00 pm EST.
- SAM Registration: Prospective offerors must be registered in SAM at the time of quote submission.
- Evaluation: Will be based on price and other factors as per FAR 52.212-2.
Important Attachments
- VA Notice of Limitations on Subcontracting: Requires certification of compliance with subcontracting limitations (e.g., 50% for services to non-VIP-listed firms). Failure to submit will result in disqualification.
- Somerset County Wage Determination 2015-4209: Provides mandatory minimum wage rates and fringe benefits for covered occupations under the Service Contract Act, impacting proposal pricing.
Contact Information
- Contract Specialist: Stephanie Decker
- Email: Stephanie.Decker2@va.gov (for questions, subject line must include "RFQ no. 36C24226Q0323"). Telephone requests will not be accepted.