Janitorial Services for the American Embassy in Quito, Ecuador.
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Department of State, U.S. Embassy Quito, has issued a Request for Proposal (RFP) for Janitorial Services for its facilities in Quito, Ecuador. This opportunity seeks a contractor to provide comprehensive cleaning and maintenance services for a base year and four option years. The government intends to award a Firm Fixed-Price contract to the responsible company submitting a technically acceptable offer at the lowest price. Proposals are due by May 22, 2026, at 04:00 pm Quito time.
Scope of Work
The contractor will provide janitorial supplies and services for all designated spaces within the U.S. Embassy in Quito. This includes daily, periodic, monthly, quarterly, semi-annual, and annual cleaning requirements. Key tasks encompass floor care, dusting, vacuuming, restroom cleaning, waste removal, window cleaning, and specialized cleaning for areas like kitchens and cafeterias. The contractor must provide at least 16 employees (including one supervisor) for eight hours per working day and comply with U.S. CDC, US Army Corp of Engineers Safety and Health Regulations, and OSHA standards. The use of environmentally friendly cleaning products is encouraged.
Contract Details
- Contract Type: Firm Fixed-Price
- Period of Performance: One base year with four one-year option periods, plus an option to extend services.
- Set-Aside: Unrestricted
- NAICS Code: 561720 – Janitorial Services
- Place of Performance: American Embassy, Quito, Ecuador
Submission & Evaluation
Proposals are due electronically to QuitoContracts@state.gov by May 22, 2026, at 04:00 pm Quito time. Submissions must be in English, in MS-Word, MS-Excel, or Adobe Acrobat (pdf) format, with individual files not exceeding 25MB. Technical and price proposals must be sent as separate files. Required documents include SF-1449, Section I Pricing, Section 5 Representations and Certifications, additional information per Section 3, and proof of active SAM registration. Failure to be SAM registered at the time of submission will deem the proposal non-responsive. Evaluation will be based on a Lowest Price Technically Acceptable (LPTA) approach, considering compliance, technical acceptability, and price.
Key Dates & Contacts
- Pre-Proposal Conference/Site Visit: May 6, 2026, at 10:00 am at the Quito Embassy. Contact QuitoProcurement@state.gov by April 29, 2026, at 11:00 am to arrange entry.
- Proposal Due Date: May 22, 2026, at 04:00 pm Quito time.
- Primary Contact: Matthew Madden, Quitocontracts@state.gov.
- Procurement Contact: Jose Balseca, QuitoProcurement@state.gov.