Janitorial Services for the American Embassy in Quito, Ecuador.

Solicitation / RFP / RFQ

This document is a solicitation (Request for Proposal - RFP) for Janitorial Services at the American Embassy in Quito, Ecuador. The government is procuring these services to maintain the cleanliness and upkeep of the embassy facilities.

• The primary service required is Janitorial Services.

• Specific details regarding the scope of work, tasks, and deliverables are provided in an attached document referenced in Block 20.

• The solicitation number is 19EC75-26-R-0001.

• The issue date is April 21, 2026.

• The offer due date is April 22, 2026, at 16:00 local time.

• The contract is administered by Matthew Madden, Contracting Officer.

• Offerors are required to complete blocks 12, 17, 23, 24, and 30 of the SF1449 form.

• Proposals must be submitted by the offer due date.

• The solicitation incorporates Federal Acquisition Regulation (FAR) clauses 52.212-1, 52.212-4, and 52.212-5 by reference, with addenda attached.

• The acquisition is marked as "UNRESTRICTED."

• The "SCHEDULE OF SUPPLIES/SERVICES" is detailed in an attached document.

• Payment will be made by the American Embassy Quito.

• Offerors must sign and return the document as specified.

Solicitation / RFP / RFQ

This document is a Request for Proposal (RFP) for Janitorial Services for the American Embassy in Quito, Ecuador. The U.S. Government intends to award a contract to the responsible company submitting a technically acceptable offer at the lowest price. Discussions may be held with companies in the competitive range if needed.

• The solicitation requires the submission of a technical proposal and a price proposal.

• Specific required documents for submission include:

  • SF-1449
  • Section I, Pricing
  • Section 5 Representations and Certifications
  • Additional information as required in Section 3
  • Proof of SAM Registration

• Not explicitly stated, but the RFP is for Janitorial Services.

• Proposals are due by May 22, 2026, at 04:00 pm Quito time.

• Proposals must be submitted electronically to QuitoContracts@state.gov.

• Submissions must be in English.

• File format requirements: MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (pdf).

• File size limit: Not to exceed 25MB per file. If exceeding 25MB, submit in separate files, each less than 25MB.

• Technical and price proposals must be sent as separate files.

• The government intends to award based on initial proposals without discussions, but may hold discussions.

• Offerors must be registered in the SAM (System for Award Management) database at https://www.sam.gov and have an active SAM account at the time of proposal submission. Failure to comply will result in the proposal being considered non-responsive.

• A pre-proposal conference will be held on May 6, 2026, at 10:00 am at the Quito Embassy (Avigiras E12-170 y Av. Eloy Alfaro).

• To attend the pre-proposal conference or for additional information, contact QuitoProcurement@state.gov by April 29, 2026, at 11:00 am.

Solicitation / RFP / RFQ

This document is a solicitation (RFP) for Janitorial Services for the U.S. Embassy in Quito, Ecuador. The contract will be for a one-year period with four one-year option periods.

• Janitorial supplies and services for all designated spaces within the U.S. Embassy in Quito, Ecuador.

• Includes daily, periodic, monthly, quarterly, semi-annual, and annual cleaning requirements.

• Contractor must provide at least 16 employees (including one supervisor) for eight hours per working day.

• Specific cleaning tasks include floor care, dusting, vacuuming, restroom cleaning, waste removal, window cleaning, and specialized cleaning for areas like kitchens and cafeterias.

• Contractor must comply with U.S. Centers for Disease Control (CDC), US Army Corp of Engineers Safety and Health Regulations, and OSHA standards.

• Use of environmentally friendly cleaning products is encouraged.

• Contract type: Firm-fixed-price.

• Period of Performance: One base year with four one-year option periods.

• Estimated Value: Not explicitly stated, but pricing is detailed for Base Year (CLIN 0001) through Option Year Four (CLIN 4001) and an Option to Extend Services (CLIN 5001).

• Offer Due Date: April 22, 2026, at 16:00.

• Proposals must include a completed solicitation (SF-1449), technical proposal, and pricing information.

• Technical proposal requirements include evidence of an established business in Ecuador, proof of insurance, list of owners/partners/officers, proposed supervisor/project manager, list of subcontractors/suppliers, SAM registration, and past performance information.

• Evaluation will be based on a combination of compliance review, technical acceptability, and lowest price technically acceptable (LPTA) offeror.

• The acquisition is listed as "UNRESTRICTED".

• NAICS Code: 561720 – Janitorial Services.

• Size Standard: Not specified.

• A site visit is scheduled for May 6, 2026, at 10:00 am at the Embassy of the United States of America in Quito, Ecuador.

• Offerors must include Defense Base Act (DBA) insurance premium costs.

• Value Added Tax (VAT) is not included in CLIN rates and will be priced separately.

Form / Attachment / Pricing Sheet

This document provides detailed pricing tables for the solicitation, outlining the firm fixed prices for various services across the base year and option years. It is intended for offerors to complete for price evaluation purposes.

• CLIN 0001 (Base Year): Details pricing for Standard Routine Services, Chancery building windows cleaning, Management and Safety, Temporary Additional Services, and Insurances and DBA.
• CLIN 1001 - 4001 (Option Years 1-4): Similar to the Base Year, these sections detail pricing for the same service categories for each of the four option years.
• CLIN 5001 (Option to Extend Services - 6 Months): Specifically addresses pricing for the FAR Clause 52.217-8 Option to Extend Services.
• SubCLINs: Break down pricing by specific service types (e.g., Standard Routine Services, Chancery building windows cleaning, Management and Safety, Temporary Additional Services, Insurances and DBA).
• Pricing Metrics: Includes Price per Month, Price per service, Price per square meter, VAT Tax (15%), Quantity, Price per Year without VAT, and Price per Year Includes VAT.
• Grand Total: Summarizes the total price for the base and all options.

Offerors are required to complete these pricing tables. Failure to provide cost/price information will result in the Price Proposal being considered incomplete and may lead to no further consideration. The pricing provided will be used for price evaluation of the total price for all options and the basic requirement. The document specifies that the price offered in these tables will not be included in the total contract award amount.