Janitorial Services, Recruiting Centers, 6 locations in Western MA

Solicitation / RFP / RFQ

This is a Request for Quotations (RFQ) for Janitorial Performance Work Statement (PWS) services for the U.S. Army Corps of Engineers-New England District, DoD Recruiting Facilities Program. The services are required for six locations in Western Massachusetts.

• Provide comprehensive janitorial services including floor maintenance, vacuuming, trash removal, spot cleaning, high-touch surface cleaning, restroom services, periodic cleaning (carpets, dusting, high dusting, light fixtures, exterior and interior glass), and trash receptacle washing.

• Services are to be performed at various frequencies (twice per week, three times per week, monthly, quarterly, semi-annually, annually) depending on the specific task and location.

• Contractor must use environmentally friendly products and alcohol solutions with at least 70% alcohol for disinfection of high-touch surfaces.

• Adherence to USACE and OSHA safety and health requirements (EM 385-1-1) is mandatory.

• Contractor must maintain a binder with safety data sheets, Activity Hazard Analysis (AHA), Fire Prevention Plan, and Exposure Prevention Plan.

• Site-specific Accident Prevention Plan (APP) is required.

• Minimum of one Level 3 Site Safety and Health Officer (SSHO) is required.

• All contract personnel require initial training within 30 days of contract award and annual refresher training on suspicious activity reporting.

• Contract period of performance: Base year begins at contract award and ends March 23, 2027. Two (2) one-year option periods may be exercised.

• Base year services are not to begin prior to March 24, 2026.

• Option Year 1: March 24, 2027 - March 23, 2028

• Option Year 2: March 24, 2028 - March 23, 2029

• Estimated value is not explicitly stated, but NAICS code 561720 has a size standard of $22,000,000.00.

• Offer Due Date: March 18, 2026, 02:00 PM Local Time.

• Quotes must be submitted via email to the Contract Specialist.

• Evaluation factors: Technical, Price, and Past Performance.

• A comparative evaluation will be performed to select the best-suited contractor.

• Quotes must be submitted in Excel format for the bid schedule; PDF versions will not be accepted.

• Vendors must be registered in the System for Award Management (SAM).

• A pre-work conference will be held within 14 days of contract award.

• This acquisition is set aside for Small Business.

• NAICS Code: 561720 (Services (except Waste Management and Remediation) and Remediation Services)

• Interested vendors are advised to review the "ADDENDUM TO 52.212-1" and "ADDENDUM TO EVALUATION" for detailed instructions and evaluation criteria.

• A site visit is recommended and can be arranged by contacting Ms. Joanne Doucette via email by March 10, 2026.

• Previous contract awarded to Hamilton Creative Commission LLC for $80,562.

Form / Attachment / Pricing Sheet

This document is a Bid Schedule for Janitorial Services for U.S. Army Corps of Engineers-New England District DoD Recruiting Facilities Program. It outlines the pricing structure for services at various locations.

• Service Locations: Includes specific addresses in Amherst, MA; Greenfield, MA; Pittsfield, MA; Sturbridge, MA; South Hadley, MA; and West Springfield, MA.
• Office Sizes: Varies from less than 3,000 sq. ft. to more than 3,000 sq. ft.
• Service Items/Tasks: Daily Cleaning Tasks (Tasks 1-6 of PWS), Monthly Cleaning Tasks (Tasks 7-10 of PWS), Carpet Cleaning, Clean Light Fixtures, High Dusting, and Emergency Cleaning.
• Contract Period: Includes pricing for Base Year, Option Year 1, and Option Year 2.
• Pricing: All unit prices and total prices are listed as $0.0 for all service items across all locations and contract years.

This bid schedule provides the specific locations, office sizes, and service items for which pricing is required. Bidders must use this document to understand the scope of janitorial services needed at each facility and to prepare their pricing proposals. The zero dollar amounts indicate that specific pricing details may be provided elsewhere or that this is a placeholder for future pricing submission.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the detailed requirements for janitorial services for various U.S. Armed Forces Career Center facilities.

• Trash Removal: Emptying trash receptacles, replacing liners, and disposing of accumulated waste. Frequency: 2-3 times weekly.

• Vacuuming: Cleaning carpets and hard-surfaced floors, upholstered furniture, and common areas. Frequency: 2-3 times weekly.

• Hard Surface Cleaning: Damp mopping ceramic, tile, or vinyl tile floors with an appropriate chemical cleaner.

• High-Touch Surface Cleaning: Disinfecting surfaces such as countertops, doorknobs, light switches, and fixtures.

• Restroom Cleaning: Disinfecting restroom fixtures, floors, and sinks, and furnishing restroom supplies.

• Miscellaneous Cleaning: Removing fingerprints and smears from glass entrance doors and interior glass.

• Dusting: Dusting all surfaces, including furniture, windowsills, and blinds. Frequency: Once per month.

• Clean Glass Surfaces: Cleaning interior and exterior window surfaces. Frequency: Once per month.

• Wash Trash Receptacles: Washing trash containers inside and out. Frequency: Once per month.

• De-scale Toilet Bowls and Urinals: Removing accumulated hard deposits. Frequency: Once per month.

• Carpet Cleaning: High-performance hot water extraction (steam cleaning) twice per year (April & October), performed after normal working hours. Includes pre-treatment and pile lifting.

• Clean Light Fixtures: Washing globes, reflectors, and diffusers. Frequency: Once per year (October), in conjunction with a scheduled cleaning.

• Emergency Cleaning: Responding to urgent cleaning needs as identified in the PWS.

• Use of 100% recycled trash can liners.

• Vacuuming with HEPA filter vacuums.

• Use of environmentally friendly antibacterial disinfectants and cleaning solutions.

• Specific standards for cleanliness, odor removal, and streak-free surfaces.

• Carpet cleaning to be performed after normal working hours.

• Emergency cleaning response within a half day.

Services are to be performed at various U.S. Armed Forces Career Center facilities, with floor plans provided for locations in Amherst, MA; Greenfield, MA; Pittsfield, MA; Sturbridge, MA; South Hadley, MA; and West Springfield, MA. Specific square footage is provided for each location.

• Use of specific cleaning agents and methods as detailed in the document.
• Carpet cleaning must be performed after normal working hours.
• Exterior window cleaning is weather permitting.
• Deductions may be made for no-shows by the cleaning contractor.

Form / Attachment / Pricing Sheet

This document is a "Solicitation Survey" intended to gather information from potential bidders to assess their qualifications and experience for an upcoming solicitation. It must be completed and submitted with a quote to receive consideration.

• Company Information: Name, SAM CAGE Code, Address, POC details, and Type of Business.
• Experience: Years of experience in services, prime contracting, and federal government contracts. Includes questions about past failures to complete work.
• Key Personnel: Minimum and maximum number of employees, payroll status, and anticipated employee needs for the project.
• Subcontracting: Information on prime contractors hiring subcontractors, including teaming arrangement documentation.
• Employee Experience: Details on individual employees who will perform the work.
• Certificates/Licenses: Requirements for specific certifications (e.g., First Aid/CPR, Fall Protection, Rope Access) and plans for obtaining them if not already held.
• References: Past performance and relevant experience, including up to three contract references with details on agency, contract number, value, POC, dates, and scope.
• Certification Statement: A statement by the certifying official confirming the accuracy of the provided information.

This form is crucial for bidders to demonstrate their capability and experience. Failure to provide complete and accurate information may impact their ability to be considered for the opportunity. It guides bidders on the specific types of information and documentation required to support their quote and proposal.