Japanese Domestic Market Air Conditioners for Naval Air Facility (NAF) Atsugi, Family Housing Department

Amendment / Modification

This amendment (0003) revises the minimum dimensional specifications for CLIN 0001 Air Conditioner.

• Indoor Unit Height: Changed from 261 mm - 319 mm to 250 mm - 319 mm.

• Indoor Unit Depth: Changed from 200 mm - 244 mm to 200 mm - 280 mm.

• Outdoor Unit Height: Changed from 480 mm - 586 mm to 450 mm - 586 mm.

• Section B - Supplies or Services & Prices or Costs, specifically the 'FROM' and 'TO' specifications for CLIN 0001.

• All other terms and conditions, including the quotation due date of 29 April 2026, remain unchanged.

Amendment / Modification

• The minimum length for the VVF Electrical Cable (CLIN 0002) has been specified as 6.8 meters.

• The quotation due date has been extended from April 27, 2026, to April 29, 2026, at 11:00 AM JST.

• Section A - Solicitation/Contract Form (Response Due Date)

• Section B - Supplies or Services & Prices or Costs (CLIN 0002 Description - VVF Electrical Cable length)

• The deadline for submitting quotations has been extended to April 29, 2026, at 11:00 AM JST.

Amendment / Modification

This amendment modifies the solicitation by:

• Increasing the maximum allowable Width for CLIN 0001 (Outdoor Unit) to 734mm.

• Increasing the maximum allowable Depth for CLIN 0001 (Outdoor Unit) to 341mm.

• Extending the Required Delivery Date for CLINs 0001 and 0002 to 90 Days After Contract Award.

• Section B - Supplies or Services & Prices or Costs (CLIN 0001 Description)

• Section F - Deliveries or Performance (CLINs 0001 and 0002 Delivery)

• The deadline for proposal submission is not explicitly extended in this amendment, but the delivery timeline has been adjusted. Bidders should review the updated delivery requirements.

Solicitation / RFP / RFQ

This solicitation is for the procurement of Japanese Domestic Market (JDM) Air Conditioners for the Naval Air Facility (NAF) Atsugi, Family Housing Department. The acquisition is restricted to sources authorized to operate and do business in Japan, in accordance with DFARS 252.225-7042.

• CLIN 0001: Electric Air Conditioner, Japanese Domestic Market (80 units)

  • Must operate on 100V, 50/60 Hz.
  • Ductless mini-split system (one indoor and one outdoor unit).
  • Three operating modes: Cooling, Heating, and Dehumidifying.
  • Minimum cooling capacity of 2.5 kW.
  • Compatible with standard refrigerant line sets (6.35mm / 9.52mm pipe diameters).
  • Light color (e.g., white).
  • Specific indoor and outdoor unit dimensions (metric) are provided.
  • An English-language user/installation manual must be provided with each unit.
  • Manufacturer's specification sheets are required for verification.

• CLIN 0002: Installation Kit for Ductless Mini-Split Air Conditioner (60 units)

  • Must be a complete kit fully compatible with the air conditioner.
  • Includes refrigerant piping (pre-flared, at least 7 meters), wall cap/sleeve, non-adhesive tape, adhesive tape, saddle bands/pipe clamps, wood screws, sealing putty, drain hose (minimum 14mm diameter, 3m length), and VVF electrical cable (2.0mm, 3-core).
  • Manufacturer's specification sheets are required for verification.

• Contract Type: Firm Fixed Price for both CLINs.

• Period of Performance: Delivery requested by May 31, 2026, for both line items.

• Estimated Value: Not explicitly stated, but the solicitation is for a competitive action.

• Proposal Submission Deadline: Monday, April 27, 2026, 11:00 AM Japan Standard Time.

• Submission Method: Via email to jon.r.miller17.ln@us.navy.mil.

• Required Documents: Signed SF 1449 (with blocks 17a, 30a, 30b, 30c completed), and unit/total pricing for all line items.

• Technical Acceptability: Quoters must provide manufacturer's specification sheets for the exact model quoted to demonstrate compliance with minimum specifications.

• Evaluation Criteria: Award will be made on an "All or None" basis to the responsible contractor submitting the lowest-priced, technically acceptable quote (LPTA).

• Unrestricted acquisition.

• Buy American--Free Trade Agreements--Balance of Payments Program applies, with preference given to domestic, qualifying country, and other eligible end products.

• Restricted to sources duly authorized to operate and do business in JAPAN.

• The solicitation incorporates FAR and DFARS clauses by reference, including those related to tax relief, payment by EFT (WAWF), and item unique identification.

• Japanese Consumption Tax is excluded from the contract price.

• Offers must be submitted in English.