Joint Enterprise Task Management System (JETMS)

Solicitation / RFP / RFQ

This document is a "Call for Solution" (CFS) for the Joint Enterprise Task Management System (JETMS). The Department of War (DoW) seeks a commercially available AI-enhanced platform to integrate with the Office of the Secretary of War's (OSW) Correspondence and Task Management System (CATMS) and the Army's Enterprise Task Management Software Solution (ETMS2). The goal is to acquire a mature, scalable, and secure solution to reduce administrative burden and accelerate decision-making across the enterprise.

• Workflow management for routing and monitoring tasks and correspondence.

• AI/ML to automate the task lifecycle, including intelligent intake, classification, AI-assisted drafting, automated routing, and response generation, aiming for a measurable reduction in man-hours per task.

• Modern, user-centric interface (desktop and mobile) requiring minimal training, with seamless integration via open APIs (e.g., ICAM, SAML, OIDC) and Microsoft 365.

• Enterprise-grade security and scalability, supporting a multi-tenant cloud architecture for over 150,000 daily active users, with a clear path to a rapid Authority to Operate (ATO).

• Data ownership and portability, ensuring unlimited government rights to data and workflow configurations, with a documented, non-proprietary method for data export to prevent vendor lock-in.

• This CFS Solicitation will be awarded in accordance with DFARS 212.70 and Army Open Solicitation (AOS) procedures.

• The awarding instrument may result in a prototype Other Transaction (OT) under 10 U.S.C. § 4022, which is not subject to the Federal Acquisition Regulations (FAR).

• Any prototype OT awarded may lead to a follow-on production contract or transaction without further competitive procedures.

• Companies must submit a Solution Brief (Phase 1) via email to the listed Agreements Officer and Specialist.

• Solution Briefs are due by 09 March 2026, 08:00 AM CST.

• The Solution Brief is a three (3) page (max) technical white paper, plus a one (1) page Title Page, one (1) page Executive Summary, and one (1) page Rough Order of Magnitude (ROM).

• Evaluation will occur in up to three phases: Solution Brief, Live Pitch/Technical Discussion, and Solution Proposal.

• Key evaluation criteria (in order of importance) include: Speed to Delivery, Technical Merit, Viability, Adoptability, and Price.

• Gate Criteria for evaluation include: Current ATO (IL5 or higher), AI Experience, and Architecture (scalable, self-contained, browser-based).

• Not explicitly stated, but the focus on "commercially available" solutions and AI/ML suggests a need for advanced technology providers.

• Offerors are responsible for monitoring SAM.gov for amendments.

• The Government reserves the right to make more than one award or no award.

• Non-Government advisors from Chenega IT Enterprise Services (CITES), LLC may be used for evaluation. NDAs with these advisors are the responsibility of the company.

• Questions for Phase 1 are due by 27 FEB 2026.

Solicitation / RFP / RFQ

This Call for Solution (CFS) seeks a commercially available AI-enhanced platform for the Department of War (DoW) to improve the Office of the Secretary of War's (OSW) Correspondence and Task Management System (CATMS) and the Army's Enterprise Task Management Software Solution (ETMS2). The objective is to acquire a mature, scalable, and secure solution to reduce administrative burden and accelerate decision-making across the enterprise.

• Workflow management for routing and monitoring tasks and correspondence.

• Intelligent Automation: AI/ML to automate task lifecycle, including intelligent intake, classification, AI-assisted drafting, automated routing, and response generation, aiming for a measurable reduction in man-hours per task.

• Modern User Experience & Interoperability: Intuitive, user-centric interface (desktop and mobile) requiring minimal training, with seamless integration via APIs (e.g., ICAM for SSO, Microsoft 365).

• Enterprise-Grade Security & Scalability: Multi-tenant cloud architecture scalable to over 150,000 daily active users, with a clear path to a rapid DoW Authority to Operate (ATO).

• Data Ownership & Portability: Government retains unlimited rights to data and workflow configurations, with a documented, non-proprietary method for data export to prevent vendor lock-in.

• Awarding Instrument: This CFS Solicitation will be awarded in accordance with DFARS 212.70 and Army Open Solicitation (AOS) procedures. The award may result in a prototype Other Transaction (OT) under 10 U.S.C. § 4022, which is not subject to the FAR. A follow-on production contract or transaction may be awarded without further competitive procedures.

• Submission: Companies must submit a Solution Brief via email to the Agreements Officer and Specialist listed. The Solution Brief is a three (3) page (max) technical white paper, plus a one (1) page Title Page, one (1) page Executive Summary, and one (1) page Rough Order of Magnitude (ROM).

• Gate Criteria: Submissions must meet three gate criteria: (1) Current ATO at Impact Level 5 (IL5) or higher; (2) Demonstrated AI experience in an enterprise environment; (3) Scalable, self-contained, browser-based architecture.

• Evaluation: Submissions will be evaluated in up to three phases: Solution Brief, Live Pitch (Demonstration)/Technical Discussion, and Solution Proposal. Evaluation criteria include Speed to Delivery (highest importance), Technical Merit, Viability, Adoptability, and Price (lowest importance).

• Key Deadlines: Solution Briefs Due Date/Time (Suspense): 09 March 2026, NLT 08:00am CST. Deadline to submit questions for Phase 1: 27 FEB 2026.

• No specific set-aside is mentioned. Preference is given to solutions with an existing, active IL5 or higher ATO.

• Offerors are responsible for monitoring SAM.gov for amendments.

• The Government reserves the right to make more than one award or no award.

• Non-Government advisors may be used in the evaluation process; NDAs can be arranged with them directly.