KHC Old Housing Renovations

Amendment / Modification

• The solicitation (75H71026Q00127) is amended to cancel the solicitation notice until further notice.

• The Period of Performance has been updated to 05/15/2026 to 12/31/2026.

• Solicitation Notice (Cancellation)

• Period of Performance

• The solicitation notice has been cancelled, implying a pause or indefinite delay in the submission process. Bidders should await further notification regarding the status of the solicitation.

Statement of Work (SOW) / Performance Work Statement (PWS)

To renovate four structurally sound modular housing units at the Kayenta Health Center (KHC) to replace worn interiors.

The project involves the renovation of four modular homes (three 1680 sq ft, 2-bath, 3-bedroom, built in 1978; one 2160 sq ft, 2-bath, 4-bedroom, built in 1978). Specific tasks include:

• Replacing front and back doors and locks.

• Installing luxury vinyl tile flooring.

• Replacing all cabinets in kitchens, restrooms, and utility rooms.

• Replacing sinks and faucets in restrooms and kitchens.

• Replacing all counters.

• Replacing furnaces with HVAC systems, including installing outside condensers and cement bases.

• Replacing bathtubs with standing showers.

• Replacing flexible ductwork in crawl spaces.

• Replacing baseboards.

• Replacing stove vent and duct systems.

• Replacing all water plumbing.

• Removing a large tub.

• Replacing utility room subflooring with ½ inch plywood.

• Installing an additional layer of cinder block around the modular homes and replacing vent panels.

• Disposing of debris at an EPA-approved location.

• Work must be performed in accordance with best common practices and standards, including safety and hazard awareness (PPE, job-specific hazards, electrical isolation) and adherence to housing codes.

• Finished work must function properly, be pristine, and professional.

• HVAC vents, exhaust hoods, and openings must be covered and sealed to prevent contamination.

• Fire safety systems must be protected from damage and activation.

• The period of performance commences immediately upon award.

• Work is located at the Kayenta Health Care Center, Kayenta, Arizona.

• Work hours are generally 8:00 am to 5:00 pm, Monday through Friday, excluding Federal Holidays. Weekend and after-hours work may be necessary and must be agreed upon with the facility.

• Contractor must submit all materials for approval by KHC.

• Contractor must develop a detailed plan and timeline prior to the start date.

• Contractor is responsible for furnishing tools, materials, and equipment.

• A report and walk-through are required upon project completion.

• Work area must be kept clean and free of trash and debris.

• Contractor must be mindful of keeping normal business and patient care activities uninterrupted.

• Contractors are required to obtain an identification badge before starting work.

• Contractors must abide by the latest COVID-19 requirements.

• A one-year workmanship warranty is required.

• Equipment warranty by manufacturer is required.

Form / Attachment / Pricing Sheet

This document is the "Indian Health Service Buy Indian Act Indian Economic Enterprise Representation Form." It serves as a self-certification for offerors to declare their status as an "Indian Economic Enterprise" (IEE) in accordance with the Buy Indian Act. This form is required in response to Sources Sought Notices, Requests for Information (RFIs), or Solicitations.

• Eligibility Criteria: Offerors must meet the definition of an IEE throughout the solicitation response period, contract award, and the full contract performance period.
• Reporting Requirement: Contractors must immediately notify the Contracting Officer in writing if they no longer meet IEE eligibility requirements.
• Documentation: Contracting Officers may request documentation to verify eligibility for Buy Indian Act set-aside or sole source contracts.
• Registration: Successful Offerors must be registered with the System of Award Management (SAM).
• Penalties: False or misleading information is a violation of law, punishable under 18 U.S.C. 1001 and 31 U.S.C. 3729-3731, 18 U.S.C. 287.
• Representation Section: Bidders must indicate whether they represent that their offer meets the definition of an "Indian Economic Enterprise" with "Indian Ownership."
• Required Fields: Name of Federally Recognized Tribal Entity, Name of the 51% owner of IEE Firm, Business Name, DUNS Number, Certifying Signature, and Print Name.

This form is critical for any bidder seeking to qualify for contracts under the Buy Indian Act. Bidders must accurately complete this representation to self-certify their eligibility. Failure to meet the IEE definition or provide accurate information can lead to disqualification or penalties. It also highlights the need for SAM registration and potential documentation requirements.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products/services to renovate four modular homes that are structurally sound and require internal replacement. The North American Industry Classification System (NAICS) code is 236115 (New Single-Family House Construction, Except For-Sale Builders).

The project involves the renovation of four modular homes, including:

• Replacement of front and back doors and locks.

• Replacement of flooring with luxury vinyl tile.

• Replacement of cabinets in kitchens, restrooms, and utility rooms.

• Replacement of sinks and faucets in restrooms and kitchens.

• Replacement of all counters.

• Replacement of furnace with HVAC and installation of an outside condenser with cement base.

• Replacement of bathtub with a standing shower.

• Replacement of crawl space HVAC flexible duct.

• Replacement of baseboards.

• Replacement of stove vent and duct system.

• Replacement of all water plumbing.

• Removal of a large tub.

• Replacement of utility room subflooring with ½ inch plywood.

• Installation of an additional layer of cinder block around the modular home and replacement of vent panels.

• Disposal of debris at an approved EPA disposal location.

• Contract Type: Not explicitly stated, but implied to be a fixed-price contract based on the RFQ format.

• Period of Performance: From Date of Award to December 31, 2026.

• Estimated Value: Not stated.

• Offer Due Date: April 30, 2026, at 10:00 AM ET.

• Evaluation Factors: Offers will be evaluated based on the following factors, with price being a significant consideration:

  1. Cost/Price
  2. Technical Capability to meet the Government's need for Project Description
  3. Personnel Qualifications
  4. Past Performance

• Submission Instructions: Quotes are requested. The solicitation incorporates provisions and clauses by reference, with full text available upon request or electronically via provided links.

• This acquisition is a Small Business set-aside.

• Attachment A: Statement of Work is attached.

• Attachment B: Wage Determination is attached.

• Contact for additional information or questions: Daisha Richards at Daisha.Richards@ihs.gov.

Form / Attachment / Pricing Sheet

This document is the "Indian Health Service Buy Indian Act Indian Economic Enterprise Representation Form." It serves as a self-certification for offerors to confirm they meet the definition of an "Indian Economic Enterprise" as defined by the Buy Indian Act (25 U.S.C. 47) and HHSAR 326.601. This form is required in response to Sources Sought Notices, Requests for Information (RFIs), or Solicitations.

• Eligibility Requirements: The enterprise must meet the definition of an "Indian Economic Enterprise" at the time of offer, contract award, and throughout the contract performance period.
• Notification Requirement: Contractors must immediately notify the Contracting Officer in writing if they no longer meet eligibility requirements.
• Documentation: Contracting Officers may require documentation of eligibility, and awards may be subject to protest.
• Registration: Successful offerors must be registered with the System of Award Management (SAM).
• Penalties: False or misleading information is a violation of law, punishable under 18 U.S.C. 1001, and false claims are subject to penalties under 31 U.S.C. 3729-3731 and 18 U.S.C. 287.
• Representation Section: Offerors must indicate whether they represent that their business does or does not meet the definition of an "Indian Economic Enterprise" with "Indian Ownership."
• Required Fields: Name of Federally Recognized Tribal Entity, Name of the 51% owner of IEE Firm, Business Name, DUNS Number, Certifying Signature, and Print Name.

This form is critical for any bidder seeking to be considered for contracts or awards under the Buy Indian Act. Bidders must accurately complete this self-certification to demonstrate their eligibility. Failure to meet the criteria or provide accurate information can lead to disqualification, contract award protests, and legal penalties.