LOGANSPORT, IN SHORT TERM OFFICE RENTAL

Statement of Work (SOW) / Performance Work Statement (PWS)

To procure a short-term rental office space for the USDA Farm Service Agency and Natural Resources Conservation Service in Logansport, IN (Cass County) to ensure continued service delivery to USDA customers within the county boundaries.

• Provide office space between 1,900 and 2,500 square feet.

• Location must be within a five (5) mile radius of Logansport, IN.

• Space must meet International Building Code requirements for office occupancies (HVAC, flooring, walls, ceilings, restrooms).

• Must be ADA compliant and provide easy public access.

• Must provide sole access and control to the USDA agencies.

• Exterior doors must lock for adequate security.

• Parking for 6-8 visitors, 7 employees, and 1 government vehicle.

• Access to telephone and internet service (these services will be procured separately by the government).

• Base year of 12 months, with four possible 12-month option periods (not to exceed 5 years total).

• Desired occupancy to begin on March 16, 2026.

• Location: Logansport, IN (Cass County).

• Contractor must be registered with SAM.gov.

• Security: Contractor employees requiring routine access must undergo identity proofing (FBI fingerprint check) and a Tier 1 or higher background investigation. The contractor is responsible for fingerprint costs; the government covers background investigation costs. Employees without current, successful investigations must complete the process promptly.

• Restrictions Against Disclosure: Contractor must maintain strict confidentiality of all government-furnished information and may not divulge it without prior written approval. Compliance with AGAR clause 452.224-70 (Confidentiality of Information), Privacy Act of 1974, and relevant sections of the Farm Security and Rural Investment Act of 2002 and Food, Conservation, and Energy Act of 2008 is required.

• Organizational Conflicts of Interest: Contractor must avoid, neutralize, or mitigate conflicts of interest as per FAR Subpart 9.5 and notify the Contracting Officer if a conflict arises.

• Invoicing: Must be submitted electronically through the U.S. Department of the Treasury's Invoice Processing Platform (IPP) system. Billing occurs in arrears after services are received, typically on the last day of each month.

Amendment / Modification

• Extends the submission deadline for quotes.

• The new due date and time for quotes is March 11, 2026, at 10:00 AM ET.

• Updates the Statement of Work (SOW) to include a five (5) mile radius for the service location.

• Submission deadline for quotes.

• Statement of Work (SOW) regarding service location radius.

• Proposal deadlines have been extended to March 11, 2026, 10:00 AM ET.

Amendment / Modification

This amendment (0001) provides a question and answer related to the solicitation.

• The amendment addresses a question regarding property ownership or subleasing.

• The due date for quotes remains unchanged.

• The period of performance is anticipated to be 3/16/2026 through 3/15/2027, with four possible option years through 3/15/2031.

• Question: Is it necessary for the vendor to own the property being offered, or can a sublease be provided with landlord permission?

• Answer: The vendor does not need to own the property. However, all terms and conditions within Attachment 1 must be complied with. If a third party is providing the space, a letter of intent for the space must be included with the quote.

Statement of Work (SOW) / Performance Work Statement (PWS)

To procure a short-term rental office space for the USDA Farm Service Agency and Natural Resources Conservation Service in Logansport, IN (Cass County) to deliver services to USDA customers.

• Provide office space between 1,900 and 2,500 square feet located within Logansport, IN.

• The space must meet International Building Code requirements for office occupancies (HVAC, flooring, walls, ceiling finishes, restrooms).

• Must be ADA compliant and easily accessible to the public.

• The USDA Farm Service Agency and Natural Resources Conservation Service must have sole access and control.

• Adequate security with exterior doors that lock.

• Parking for 6-8 visitors, 7 employees, and 1 government vehicle.

• The space should be available for a base year of 12 months with four possible 12-month option periods (not to exceed 5 years).

• Desired occupancy to begin on March 16, 2026.

• The office space must have access to telephone and internet service (these services will be procured separately by the Government).

• Not explicitly detailed beyond meeting the general and specific requirements.

• Location: Logansport, IN (Cass County).

• Duration: Base year of 12 months with up to four 12-month option periods, not to exceed 5 years.

• Contractor must be registered with SAM.gov prior to providing a quote.

• Security: Contractor employees requiring routine access to federally controlled facilities and information systems must undergo identity proofing (FBI fingerprint check) and a Tier 1 (T1) or higher background investigation. The contractor is responsible for fingerprint costs; the government covers the background investigation cost. Employees must be removed if the investigation is unsatisfactory.

• Restrictions Against Disclosure: Contractor must maintain strict confidence of all government-furnished information and not divulge it without prior written approval. Compliance with AGAR clause 452.224-70 (Confidentiality of Information), Privacy Act of 1974, and relevant sections of the Farm Security and Rural Investment Act of 2002 and Food, Conservation, and Energy Act of 2008 is required.

• Organizational Conflicts of Interest: Contractor must avoid, neutralize, or mitigate conflicts of interest as per FAR Subpart 9.5 and notify the Contracting Officer if a conflict arises.

• Invoicing: Must be submitted electronically through the U.S. Department of the Treasury's Invoice Processing Platform (IPP) system. Invoices are due on the last day of each month and billed in arrears.

Form / Attachment / Pricing Sheet

This document is a pricing sheet for "Short-Term Office Rental Space Logansport, IN" associated with solicitation 12FPC426Q0011. It outlines the structure for pricing rental space over a base year and four option years.

• Base Clin: Identifies the contract line item number.
• Description: Details the service being priced (e.g., Base Year – Short Term Rental, Option Year 1).
• Qty: Quantity, specified as 12 Months for each CLIN.
• Unit of Issue: Months.
• Monthly Price: The price per month for each CLIN.
• Annual Total Price: The total price for each CLIN over 12 months.

Bidders are expected to use this sheet to input their proposed pricing for the short-term office rental space. Currently, all prices are listed as $0.0, indicating that bidders must provide their specific rates for the base year and any option years they wish to bid on. This sheet is critical for proposal preparation and will likely be a key factor in the evaluation process.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation for a short-term office rental in Logansport, IN. The Farm Service Agency (FSA) and Natural Resources Conservation Service (NRCS) require office space to deliver uninterrupted service to USDA customers. This is the only solicitation, and a separate written solicitation will not be issued.

• Office Space: Minimum 1,900 sq ft, Maximum 2,500 sq ft, located within Logansport, IN.

• Must meet International Building Code requirements for office occupancies (HVAC, flooring, walls, ceilings, restrooms).

• Must be ADA compliant and provide easy public access.

• Must provide sole access and control to the USDA FSA and NRCS.

• Adequate security: Exterior doors must lock.

• Parking for 6-8 visitors, 7 employees, and 1 government vehicle.

• Access to telephone and internet service (procured separately by the government).

• Contract Type: Firm-fixed price.

• Period of Performance: Anticipated March 16, 2026 – March 15, 2027 (base year) with four possible one-year option periods (total not to exceed five years).

• Quote Submission: Must include physical address, office layout, pictures of the space and parking area, and verification of vendor's ability to provide the space. If a third party is involved, a letter of intent is required. The space must be move-in ready by March 16, 2026.

• Pricing: Vendors must provide pricing for all CLINs for the base and all option periods on Attachment 2 – Pricing Sheet. Pricing shall be firm-fixed.

• Evaluation Criteria: Award will be made to the lowest price technically acceptable quote. Price will be evaluated for fairness and reasonableness. Technical acceptability will be rated as "acceptable" or "unacceptable." Past performance will also be considered.

• Quote Due Date: February 25th, 2026, 1:00 PM Eastern Time.

• Offer Acceptance Period: Prices must be held firm for 45 calendar days from the quote due date.

• This acquisition is not set-aside for small business concerns and is being issued as unrestricted.

• Contractors must be registered with the System for Award Management (SAM.gov) prior to providing a quote.

• Desired characteristics (not required) include a break room, conference room, private offices, furnished items, and inclusion of utilities, janitorial, and snow removal in the rental price.

• Invoices must be submitted electronically through the U.S. Department of the Treasury's Invoice Processing Platform (IPP) system.

• The solicitation incorporates FAR and AGAR clauses by reference. Full text is available at acquisition.gov.

Questions & Answers / Clarifications

This document contains questions submitted by potential vendors and the Government's responses, clarifying aspects of the solicitation.

• Q1: Vendors are asked to provide detailed company information, including name, address, UEI, POC, business size (with specific small business categories), and any subcontracting or teaming arrangements.
• Q2: Vendors must confirm their ability to meet all General Requirements outlined in Section 2.0 of the Statement of Work.
• Q3: Vendors need to confirm if they can meet an immediate occupancy requirement by March 16th, 2026, for the estimated period of performance.
• Q4: Verification is required to confirm the ability to provide the quoted space. If the space is not owned or managed by the vendor, a letter of intent from a third party is necessary.
• Q5: Vendors must confirm their ability to provide the physical address of the short-term rental location at the time of a Request for Quote (RFQ).
• Q6: Vendors need to confirm their ability to provide office space layout, pictures of the space, and details of the parking area for the short-term rental location at the time of an RFQ.

These questions and answers may impact vendor responses by requiring specific documentation (e.g., letters of intent) and confirmation of capabilities related to space, occupancy dates, and general requirements. Vendors should ensure their responses address all points raised in Q1-Q6.

Statement of Work (SOW) / Performance Work Statement (PWS)

To procure a short-term rental office space for the USDA Farm Service Agency and Natural Resources Conservation Service in Logansport, IN (Cass County) to restore local service delivery after the previous lessor requested vacation of the space.

• Provide office space between 1,900 and 2,500 square feet located within Logansport, IN.

• The space must meet International Building Code requirements for office occupancies (HVAC, flooring, walls, ceilings, restrooms).

• Must be ADA compliant and provide easy public access.

• Must offer sole access and control to the USDA agencies.

• Must have adequate security with lockable exterior doors.

• Provide parking for 6-8 visitors, 7 employees, and 1 government vehicle.

• The space should be available for a base year of 12 months, with four possible 12-month option periods (totaling up to 5 years).

• Desired occupancy to begin on March 16, 2026.

• The space must have access to telephone and internet services (these will be procured separately by the Government).

• Not explicitly detailed in this section, but general requirements for office space are outlined.

• Period: Base year of 12 months with four 12-month option periods (up to 5 years total).

• Place: Logansport, IN (Cass County).

• Security: Contractor personnel requiring access to federal facilities and information systems must undergo identity proofing and background investigations (FBI fingerprint check, Tier 1 or higher background investigation). The contractor is responsible for fingerprint costs; the government covers the background check cost. A current listing of employees with access must be maintained.

• Restrictions Against Disclosure: Strict confidentiality of government-furnished information is required. Disclosure to unauthorized individuals is prohibited without prior written approval. Compliance with relevant privacy acts is mandatory.

• Organizational Conflicts of Interest: Contractors must avoid, neutralize, or mitigate organizational conflicts of interest as per FAR Subpart 9.5. Any potential conflicts must be immediately reported to the Contracting Officer.

• Invoicing: Invoices must be submitted electronically through the U.S. Department of the Treasury's Invoice Processing Platform (IPP) system. Payments are made in arrears after services are received.