LRS Shelving

Amendment / Modification

This amendment (0002) to solicitation FA462026QA258 provides responses to contractor questions and includes a revised combo document and Statement of Work (SOW).

Key clarifications and changes include:

• Racking System Specifications: Clarification on shelf levels, load capacity (2,500 LBS per shelf), structural load charts (100,000 per Tactical Rack System), and slab thickness (at least 6"). Structural drawings are now in amended SOW Appendix B.

• Product and Quantity: The requirement is for two Ban Air Independent Adjustable Racking sections (replacing damaged sections), not one as initially listed in CLIN 0001. CLIN 0001 has been updated to reflect this. The contractor will install two new Tactical Rack Shelving sections.

• Performance Period: The delivery and installation date is 60 Days After Receipt of Order (ARO), superseding the previously listed 30 days After Delivery Completion (ADC).

• Fire Suppression: Contractor is responsible for physical re-attachment of fire suppression support cables; no third-party certification is required.

• Disposal: Contractor is responsible for complete off-base disposal of two existing sections; no on-base facilities are available.

• Funding: Funds are not presently available (FAR 52.232-18), but the quote validity period (140 calendar days) extends until September 30, 2026.

• Site Conditions: The work area is a controlled area requiring daily sign-in/out and doors to remain secured.

• Government Assistance: Government will prepare the site by removing existing property. Contractor is responsible for material handling equipment (e.g., forklifts) and fire suppression system reconnection.

• Statement of Work (SOW): Attach. 1: SOW (REV1) replaces all previous versions.

• COMBO Document: 26QA258 COMBO (REV1) replaces all previous versions.

• Offerors must acknowledge receipt of this amendment.

• Proposals should be based on the revised SOW and COMBO documents.

• The deadline for offers is not explicitly changed by this amendment, but the quote validity is extended to September 30, 2026.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for a commercial commodity, specifically "Tactical Rack Shelving System for Bldg. 2447." The acquisition is a 100% set-aside for Small Business concerns. The North American Industry Classification System (NAICS) code is 337215, and the Product Service Code (PSC) is 7125.

• Provide all labor, tools, parts, transportation, and supervision necessary to install two new Tactical Rack Shelving sections into the existing 1 EA new Tactical Rack Shelving System (IARS).

• Include all shipping costs to Fairchild AFB, WA.

• Delivery and installation required no later than 30 days ADC (After Docking Complete) / 60 days ARO (After Receipt of Order).

• Contract type will be Firm Fixed Priced.

• Period of performance is not explicitly stated but delivery is required within 30 days ADC / 60 days ARO.

• Estimated value is not stated.

• RFQ Due Date/Time: 21 May 2026 / 10:00 AM PT.

• Quotes must be sent via email to 2Lt Chantal Henry (chantal.henry.1@us.af.mil) and Ms. Samantha Gorman (samantha.gorman@us.af.mil).

• Offers shall include pricing for all items in the Pricing Schedule, with unit prices to two decimal places.

• The government intends to award a contract without discussions, based on the initial offer.

• Evaluation factors: Price and SPRS (Supplier Performance Risk System) IAW DFARS 252.204-7024.

• The government reserves the right to award to other than the lowest priced quote.

• 100% set-aside for Small Business concerns.

• All prospective offerors must be registered and active in the System for Award Management (SAM) at www.sam.gov.

• Funds are not presently available for this effort; no award will be made until funds are available.

• The government reserves the right to cancel this solicitation.

• Offerors must not propose revisions or changes to the solicitation's terms and conditions.

• Attachments include: Statement of Work REV1 and Air Force Specific Terms and Conditions.

Statement of Work (SOW) / Performance Work Statement (PWS)

To maintain safe and efficient operation of the warehouse by obtaining and utilizing adjustable shelving.

• Disassemble and dispose of two (2) existing Independent Adjustable Racking Systems (IARS) sections.

• Supply, deliver, and install two (2) replacement IARS sections into the existing Tactical Rack System (IARS).

• Provide BRAND NAME BAN AIR or equal adjustable shelving meeting specified salient characteristics.

• All parts provided must be new; no refurbished materials accepted.

• Standard manufacturer warranties on parts and labor rates shall apply.

• All work shall be completed, inspected, and accepted within 60 days ARO (After Receipt of Order).

• All work will be performed on Fairchild Air Force Base in the buildings/locations specified in the appendices and by CLIN.

• Personnel must abide by all Fairchild Air Force Base security regulations.

• Personnel performing the work will be escorted for the duration of the installation.

• Individuals must be able to pass a background check.

• Personnel must provide full name, DOB, SSN, driver's license issuing state, and license number for installation access.

• Work hours are typically 0700-1630 Monday through Friday, excluding Federal Holidays. Work outside normal hours requires Contracting Officer approval.

• Contractor shall coordinate in advance all hours of work and any service interruptions.

• Appendix A: LRS CLIN 0001 Shelving 2447A (Details Brand Name or Equal, Part Number, Item Description, Quantity, and Salient Characteristics).

• Appendix B: Shelving Drawings (Provides visual representation and layout of the shelving system).

Amendment / Modification

This amendment extends the due date for the RFQ. The original due date of 14 May 2026 at 10:00 AM PT has been extended to 21 May 2026 at 10:00 AM PT.

• RFQ Due Date

• The proposal submission deadline has been extended to 21 May 2026 at 10:00 AM PT.

• Offerors are instructed to fill out blocks 15a, 15b, and 15c and provide a copy with their proposal.

Form / Attachment / Pricing Sheet

This document, "Attachment 2 - Air Force Specific Terms and Conditions," provides specific terms and conditions applicable to Air Force contracts. It details requirements related to the Ombudsman and the elimination of the use of Class I Ozone Depleting Substances (ODS), as well as contractor access to Air Force Installations.

• Ombudsman: Outlines the role and process for contacting an ombudsman to resolve concerns, emphasizing that concerns should first be addressed to the contracting officer.
• Elimination of Use of Class I Ozone Depleting Substances (ODS): Prohibits contractors from providing services or products that require the use of Class I ODS in testing, operation, or maintenance. It lists specific Halons, Chlorofluorocarbons (CFCs), Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide as Class I ODS.
• Contractor Access to Air Force Installations: Details security requirements for contractor personnel entering Air Force installations, including:
  • Coordination with the 92d Security Forces Squadron.
  • Requirement for Defense Biometrics Identification Cards (DBIDS Cards) and Real ID Act compliant identification.
  • Procedures for obtaining, returning, and reporting lost or stolen identification.
  • Specifics on temporary passes, vehicle access, and prohibited activities.
  • Information on foreign national workers requiring additional security processing.

Bidders must review these terms to understand specific compliance obligations related to environmental regulations (ODS) and stringent base access procedures. Failure to comply with base access requirements can impact personnel entry and potentially lead to payment withholding. Understanding these conditions is crucial for accurate proposal development and contract execution.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation for a commercial commodity, specifically "Tactical Rack Shelving System for Bldg. 2447." It is issued as a Request for Quotation (RFQ) under FAR part 12. The acquisition is a 100% set-aside for Small Business concerns. The North American Industry Classification System (NAICS) code is 337215, and the Product Service Code (PSC) is 7125.

• Provide 1 unit of the "Tactical Rack Shelving System for Bldg. 2447."

• Includes all labor, tools, parts, transportation, and supervision necessary for installation.

• Shipping costs to Fairchild AFB, WA, must be included.

• Supplies/Services will be inspected/accepted at Destination by the Government.

• Delivery and installation required no later than 30 days ADC (After Contract Award).

• Contract type: Firm Fixed Priced.

• Period of Performance: Not explicitly stated, but delivery is within 30 days ADC.

• Estimated Value: Not stated.

• RFQ Due Date/Time: 14 May 2026 / 10:00 AM PT.

• Quotes must be submitted via email to 2Lt Chantal Henry (chantal.henry.1@us.af.mil) and Ms. Samantha Gorman (samantha.gorman@us.af.mil).

• Electronic versions of mailed/hand-delivered documents are required.

• .zip files are not acceptable; emails over 10 MB may not be received.

• Evaluation factors: Price and SPRS (Supplier Performance Risk System) IAW DFARS 252.204-7024.

• The government intends to award without discussions, but reserves the right to conduct interchanges if necessary.

• Offerors must identify any exceptions to the SOW or terms/conditions.

• 100% set-aside for Small Business concerns.

• All prospective offerors must be registered and active in the System for Award Management (SAM) at www.sam.gov.

• Funds are not presently available; the government reserves the right to cancel the solicitation.

• No award will be made until funds are available.

• The contract will be Firm Fixed Priced.

• Offerors agree to hold prices firm for 140 calendar days from the RFQ due date.

• Attachments include: Statement of Work (Attach. 1) and Air Force Specific Terms and Conditions (Attach. 2).

Statement of Work (SOW)

To disassemble and replace damaged shelving at a single location on Fairchild Air Force Base, maintaining safe and efficient warehouse operations.

• Disassemble and dispose of two (2) existing Independent Adjustable Racking Systems (IARS) sections.

• Supply, deliver, and install two (2) replacement IARS sections.

• Provide BRAND NAME BAN AIR or equal adjustable shelving.

• Shelving must meet specified salient characteristics (see Appendix A).

• All parts must be new; no refurbished materials accepted.

• Standard manufacturer warranties on parts and labor rates apply.

• All work to be completed, inspected, and accepted within 60 days After Receipt of Order (ARO).

• Personnel must abide by Fairchild Air Force Base security regulations.

• Personnel performing work will be escorted and must pass a background check.

• Full name, DOB, SSN, driver's license issuing state, and license number are required for installation access.

• All work will be performed on Fairchild Air Force Base in specified buildings/locations.

• Hours of operation are 0700-1630 Monday through Friday, excluding Federal Holidays. Other hours require Contracting Officer approval.

• Anchor each foot to the ground for safety.

• Detach fire suppression support cable from old IARS and attach to the inside row of the new installation.

Form / Attachment / Pricing Sheet

This document outlines the "Salient Characteristics" for "Ban Air Shelving" required for Fairchild Air Force Base. It details the specific features and specifications the shelving must meet.

• Product: Ban Air Shelving
• Location: Fairchild AFB, WA
• Objective: To maintain safe and efficient warehouse operations through adjustable shelving.
• Minimum Specifications:
  • IARS 5248 (ROW 1-Row 2): 16 total bay positions, each 52"(W) x 48"(D) x 22'(H).
  • Adjustable Pallet Positions: 80 positions, Type 52in x 48in (WxD), Medium Duty, rated for 2000 lbs (908 Kg) MAX UD.
  • Top Shelf Positions: 16 positions, rated for 2000 lbs (908 Kg) MAX UD.
  • Total Storage Positions: 96.
• Delivery Terms: FOB Destination.

This document is crucial for potential bidders as it defines the exact technical requirements and specifications for the shelving system. Vendors must ensure their proposed shelving solutions meet or exceed these salient characteristics to be considered compliant. The "Ban Air" brand is specified, and detailed dimensions, load capacities, and quantities are provided. Delivery terms are also specified as FOB Destination.