Maintenance of Boilers in U.S. Embassy Paris, Apartments
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Embassy in Paris, France, is soliciting proposals for Maintenance of Boilers in apartments leased by the Embassy. This opportunity seeks a responsible contractor for an Indefinite Delivery Indefinite Quantity (IDIQ) contract with one base year and three option years. The contract will be awarded to the lowest priced technically acceptable offeror. Proposals are due by February 20, 2026, at 18:00 local time (Paris).
Scope of Work
The contractor will provide comprehensive boiler maintenance services for approximately 50 leased apartments, including:
- Annual preventive maintenance.
- Unlimited curative or emergency maintenance interventions (Monday-Friday, 9:00 AM - 6:00 PM).
- Weekday and daytime interventions for approximately 200 additional apartments where boilers are maintained by the landlord or building. Services include diagnosis and repair of boiler malfunctions (ignition, fuel supply, heat output). The contractor must supply and install small spare parts (up to 70 Euros, VAT included per part) at no extra cost; major repairs requiring parts over 70€ will require a separate quote. Documentation and reporting, including intervention reports, safety certifications, and monthly summaries, are required. Contractors must hold necessary French licenses (PGI-PGM or equivalent) and technicians must have appropriate certifications and a minimum of 3 years' experience. Attachment A provides a detailed list of boilers to be maintained, including location, type, model, and last maintenance date.
Contract & Timeline
- Contract Type: Indefinite Delivery Indefinite Quantity (IDIQ)
- Period of Performance: One base year with three one-year option periods.
- Estimated Value: Minimum order of 648.00 € VAT included; Maximum order of 100,000.00 € VAT included for the base year and three option years.
- Set-Aside: None specified (Full and Open Competition).
- Proposal Due: February 20, 2026, at 18:00 local time (Paris).
- Published: February 5, 2026.
Submission & Evaluation
Proposals must be submitted electronically to ParisContracting@state.gov in English, in MS-Word, MS-Excel, or Adobe Acrobat (PDF) format, with a file size not exceeding 30MB per email. Required documents include SF-1449, Section I (Pricing), Section 5 (Representations and Certifications), additional information from Section 3, and proof of SAM Registration. Award will be made to the lowest priced, technically acceptable, responsible quoter, with technical acceptability reviewed based on past performance and experience. Offerors must be registered in the System for Award Management (SAM) database prior to submission.
Additional Notes
A pre-quotation conference will be held on Thursday, February 12, 2026, at 11:00 local time (Paris). Interested offerors must contact Tunde Sagbo at ParisContracting@state.gov by Wednesday, February 11, 2026, at 16:00 local time (Paris) to arrange entry and provide attendee names/company names due to security requirements. Photo identification is required for entry.