Material Handling Equipment - MHE - PM & Repair Svcs - Arizona Stores

Solicitation / RFP / RFQ

This document is a solicitation (Solicitation Number: HQC00426QE003) for maintenance services for Material Handling Equipment (MHE) at various Defense Commissary Agency (DeCA) locations, including Luke AFB, Davis Monthan AFB, and Fort Huachuca. The acquisition is set aside for small businesses.

The solicitation requires both unscheduled (on-call) and scheduled preventative maintenance services for a variety of MHE, including pallet jacks, forklifts, and battery chargers. Services are to be performed in accordance with a Performance Work Statement (PWS).

• Solicitation Issue Date: February 5, 2026

• Offer Due Date: February 5, 2026, 04:00 PM Local Time

• NAICS Code: 811310 (Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance)

• Size Standard: USD $12,500,000.00

• Contracting Office: Defense Commissary Agency, Fort Lee, VA

• Offerors are to complete blocks 12, 17, 23, 24, and 30 of the Standard Form 1449.

• Specific submission instructions and evaluation criteria are detailed within the solicitation documents, including referenced FAR clauses.

This acquisition is a small business set-aside.

• The document includes a detailed list of MHE by type and location, with quantities specified.
• Labor rates for Electronics Technicians are provided in a separate section.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services for Preventive Maintenance (PM) and Unscheduled Repair Services of Material Handling Equipment (MHE). The Defense Commissary Agency (DeCA) requires these services for its stores located at Luke AFB, Davis-Monthan AFB, and Fort Huachuca in Arizona. The acquisition will use FAR Part 12 and Subpart 13.5 procedures and is a 100% total small business set-aside.

• Perform Preventive Maintenance (PM) on Material Handling Equipment (MHE) at specified DeCA locations.

• Provide Unscheduled Maintenance (UM) or repair services for MHE on an as-needed basis.

• MHE includes various types of pallet jacks, forklifts, and stackers (detailed in the attached MHE CED List).

• All PM costs (labor, parts, expendables, fluids, transportation, trip charges) are Firm Fixed Price (FFP).

• UM services will be Time and Material (T&M) for labor and actual costs for materials and other direct costs (ODCs).

• Contract Type: Firm Fixed Price (FFP) for PM, Time and Material (T&M) for UM.

• Period of Performance (POP): One base year with four one-year options.

  • Base Year: March 1, 2026 – February 28, 2027
  • Option Year One: March 1, 2027 – February 28, 2028
  • Option Year Two: March 1, 2028 – February 28, 2029

• NAICS Code: 811310

• Small Business Size Standard: $12.5 million

• Questions Due: February 2, 2026, 4:00 PM EST.

• Quotes Due: February 5, 2026, 4:00 PM EST.

• Submission Instructions: Quotes must reference solicitation number HQC00426QE003 and be submitted to Sheila Smith at Sheila.Smith@deca.mil.

• Evaluation Factors: Technical Acceptability of Service, Past Performance, and Price. Technical and past performance combined are approximately equal to price.

• This solicitation is a 100% total small business set-aside.

• Offerors are encouraged to arrange site visits.

• Technical specifications for equipment can be found on the Automated Commercial Equipment Description (ACED) website.

• Pricing must be submitted using the attached spreadsheet.

• Invoices must be submitted electronically via Wide Area WorkFlow (WAWF).

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) defines the requirements for preventive maintenance (PM) and unscheduled maintenance (UM) for Material Handling Equipment (MHE) at Defense Commissary Agency (DeCA) locations within the contiguous United States (CONUS), Alaska, Hawaii, and Puerto Rico.

• The Contractor shall perform scheduled PM and on-demand UM for MHE at specified commissary locations.

• PM is scheduled maintenance to ensure equipment operates functionally, performed at regular intervals.

• UM is unscheduled maintenance or repair performed as needed to ensure equipment remains operational.

• The contract will be Firm Fixed Price (FFP) for PM and Time and Material (T&M) for UM.

• OEM materials and parts must be new and meet or exceed OEM requirements.

• Fuel is excluded from this contract.

• Pallet Jacks (Electric Walkie, Walkie-Rider)

• Forklifts (Electric Low Profile, Electric Narrow Aisle Reach & Tier, Propane, Gasoline, Order Picker/Stock Selector, Swing Reach or Turret Truck)

• Battery Chargers

• Performance is at DeCA commissary locations within CONUS, Alaska, Hawaii, and Puerto Rico.

• Hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. local time, excluding federal holidays.

• Contractor personnel must be certified by Automotive Service Excellence (ASE) and possess relevant experience.

• Contractor must comply with safety regulations (OSHA, DOD, DeCA) and use Personal Protective Equipment (PPE).

• Contractor is responsible for safeguarding government property.

• Accidents must be reported promptly.

• Environmental regulations regarding lubricants and coolants must be followed.

• Contractor must provide a call center number and email for service calls.

• Work is to be performed on-site unless approved otherwise by the Contracting Officer (KO).

• Contractor must maintain cleanliness of work areas and dispose of materials properly.

• Contractor must provide and maintain a service history report quarterly.

Form / Attachment / Pricing Sheet

This document is a solicitation (SF 1449) for commercial products and services. It outlines the requirements for maintenance and repair of Material Handling Equipment (MHE) across multiple Air Force bases: Luke AFB, Davis-Monthan AFB, and Fort Huachuca.

• Solicitation Number: HQC00426QE003
• Offer Due Date: January 22, 2026, 02:00 PM
• NAICS Code: 811310 (Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance)
• Size Standard: USD 12,500,000.00
• Scope: The solicitation details various types of MHE requiring preventive maintenance (PM) and unscheduled repair services. This includes electric pallet jacks, forklifts (electric and propane), and battery chargers.
• Locations: Services are required at Luke AFB, Davis-Monthan AFB, and Fort Huachuca.
• Pricing: The document lists specific MHE types, quantities, and pricing arrangements (Time and Materials or Firm Fixed Price) for both base requirements and option line items.
• Acceptance: Detailed inspection and acceptance locations are provided for each base.

This document serves as the primary solicitation for vendors interested in providing MHE maintenance and repair services. Bidders must review the detailed list of equipment, quantities, locations, and pricing structures to prepare their proposals. The offer due date and specific requirements outlined in the referenced Statement of Work (SOW) or Performance Work Statement (PWS) are critical for proposal development and submission.

Other / Unclassified

This document is a U.S. Department of Labor Wage and Hour Division publication titled "REGISTER OF WAGE DETERMINATIONS UNDER THE SERVICE CONTRACT ACT". It provides wage and hour determinations for various occupations in Arizona, specifically for the area of Arizona County of Pima. It lists occupational codes, titles, and corresponding minimum wage rates and fringe benefits.

This document is relevant to bidders as it establishes the minimum wage rates and fringe benefits that must be paid to service employees working under a contract subject to the Service Contract Act. Bidders must ensure their proposed labor costs align with these determined rates to comply with federal regulations. It also outlines provisions for paid sick leave (EO 13706) and minimum wage requirements (EO 13658), as well as vacation and holiday policies. The document also details the process for requesting additional classifications and wage rates if a required occupation is not listed.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services, prepared in accordance with FAR Part 12 and Subpart 13.5 procedures. The Defense Commissary Agency (DeCA) is seeking proposals for Preventive Maintenance (PM) and Unscheduled Repair Services for Material Handling Equipment (MHE) at DeCA locations in Arizona (Luke AFB, Davis-Monthan AFB, and Fort Huachuca).

• Perform Preventive Maintenance (PM) on Material Handling Equipment (MHE).

• Provide Unscheduled Maintenance Repair or Service for MHE on an as-needed basis.

• All costs for PM, including labor, parts, expendables, fluids, transportation, and trip charges, are to be covered under a Firm Fixed Price (FFP) contract line item and will not be reimbursed separately.

• Costs for Unscheduled Maintenance (UM) services, including labor, materials, and other direct costs, will be reimbursed based on established fixed hourly rates for labor and actual costs for materials and other direct costs (ODCs) in accordance with Time and Material (T&M) contract line-item numbers.

• Contract Type: Firm Fixed Price (FFP) for PM, Time and Material (T&M) for UM.

• Period of Performance: One base year with four one-year option periods.

  • Base Year: March 1, 2026 – February 28, 2027
  • Option Year One: March 1, 2027 – February 28, 2028
  • Option Year Two: March 1, 2028 – February 28, 2029
  • Option Year Three: March 1, 2029 – February 28, 2030
  • Option Year Four: March 1, 2030 – February 28, 2031

• NAICS Code: 811310

• Small Business Size Standard: $12.5 million

• Questions Due: January 16, 2026, 4:00 PM EST.

• Quotes Due: January 22, 2026, 2:00 PM EST.

• Quotes must be submitted to Sheila Smith at Sheila.Smith@deca.mil.

• Evaluation Factors: Technical Acceptability of Service, Past Performance, and Price. Technical and past performance combined are approximately equal to price.

• Offerors must submit a technical offer addressing experience and proposed performance.

• Site visits are encouraged.

• This solicitation is a 100% total small business set-aside.

• The solicitation incorporates FAR 52.212-1 and FAR 52.212-4 by reference, with specific addenda.

• Offerors must complete and submit various representations and certifications as required.

• Pricing must be submitted via an attached spreadsheet.

• Invoices must be submitted electronically via Wide Area WorkFlow (WAWF).

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-5719, Revision No. 27) for the Service Contract Act, applicable to Arizona County of Cochise. It lists various occupational codes and titles along with their corresponding minimum hourly wage rates and required fringe benefits.

This wage determination is crucial for contractors bidding on or performing service contracts in Arizona County of Cochise. It establishes the minimum wages and benefits that must be paid to employees performing work under such contracts, ensuring compliance with the Service Contract Act. Bidders must consult this document to accurately calculate labor costs and ensure their proposals meet regulatory requirements. It also includes notes on Executive Orders related to paid sick leave and minimum wage for federal contractors, as well as details on vacation and holiday policies.

Form / Attachment / Pricing Sheet

This document provides the Service Contract Act (SCA) Wage Determinations for various employee classes at specific Air Force Bases. It outlines the minimum monetary wages and fringe benefits required for these positions.

• Luke AFB (HQCKLF):
  • Electronics Technician Maintenance I: $31.20
  • Electronics Technician Maintenance II: $33.71
• Davis-Monthan AFB (HQCKLB):
  • Electronics Technician Maintenance I: $34.39
  • Electronics Technician Maintenance II: $36.32
• Fort Huachuca (HQCKLC):
  • Electronics Technician Maintenance I: $25.03
  • Electronics Technician Maintenance II: $26.90

Bidders must ensure that their proposed wages and benefits for relevant personnel meet or exceed these specified SCA minimums to comply with contract requirements.

Wage Determination

This document is a U.S. Department of Labor Wage and Hour Division determination of minimum wage rates and fringe benefits for various occupations in Maricopa and Pinal Counties, Arizona. It is issued under the Service Contract Act.

• Establishes minimum hourly wage rates and fringe benefits for a wide range of occupations, including administrative, clerical, automotive, health, technical, and transportation roles.

• Specific rates are listed for each occupation code and title.

• The wage determination is Revision No. 29, with the last revision date of 12/03/2025.

• The applicable minimum wage rate will be adjusted annually.

• Not applicable to this document.

• Not applicable to this document.

• Fringe benefits are required and follow the occupational listing.

• Specific footnotes (e.g., for computer employees, air traffic controllers, hazardous pay, and uniform allowances) provide additional details and conditions.

• Paid sick leave and vacation policies are outlined, referencing Executive Order 13706 and 29 CFR 4.173, respectively.

• Holidays are listed, with provisions for substitutions.

• The document includes instructions for conforming to the wage determination if a specific occupation is not listed.

Form / Attachment / Pricing Sheet

This document provides a detailed list of equipment, specifically trucks and forklifts, categorized by location (Luke AFB, Davis-Monthan AFB, Fort Huachuca). It appears to be an inventory or asset list.

• Asset ID: Unique identifier for each piece of equipment.
• Item Description: Type of equipment (e.g., Pallet Truck, Forklift), power source (electric/gasoline), configuration (walkie, sit-down, low profile), and weight capacity.
• Location: The base or facility where the equipment is located.
• Manufacturer Name, Year, and Model Number: Details about the equipment's origin and model.
• Quantity: Number of units.
• Serial Number: Unique serial number for each unit.
• Stock Number and UIC: Government-specific identifiers.
• Year of Service Life: Indicates the remaining service life or year of service.

This document is relevant to bidders as it details the existing equipment inventory at various locations. This information can be crucial for understanding the operational environment, potential needs for maintenance, repair, replacement, or the scope of services required if the opportunity involves logistics, material handling, or equipment management at these installations.