S--MAVA REPLACE FIRST FLOOR CARPETING

Statement of Work (SOW) / Performance Work Statement (PWS)

To replace carpeting throughout the first floor of the historic Martin Van Buren National Historic Site (MAVA) in Kinderhook, NY, with custom-manufactured natural fiber carpets that replicate the original mid-19th century patterns.

• Manufacture custom color natural fiber carpets to match three distinct patterns found in the main hall/stairwell, parlor/breakfast room, and library.

• Carpets must demonstrate very low VOC emissions.

• Remove existing reproduction carpets (installed in the 1980s) and underlayment.

• Install new carpets and underlayment using tack strips, matching original installation methods where possible.

• Clean work areas using HEPA filtration vacuums during and after installation.

• Repair any damage incurred during the work in kind, with NPS approval.

• Samples of carpet and underlayment must be submitted for NPS approval before full manufacture and installation.

• Carpets must replicate the style, color, and pattern of the original carpets.

• Edges of the carpet must conform to the contours of the room.

• On-site work (removal, delivery, installation) must take place during the off-season: November 1st, 2025 – April 30th, 2026, or November 1st, 2026 – April 30th, 2027.

• Site visits for measurements or information gathering can occur at other times, coordinated with MAVA staff.

• Work is to be performed during regular business hours (7am-5pm, Monday-Friday) and only when NPS staff are present.

• Contractor must perform a site visit for accurate measurements.

• Adhesives are not to be used on stair treads without written permission.

• If subcontractors are used, their qualifications and past projects must be submitted for approval.

• No work is permitted on Federally observed holidays.

• NPS will be responsible for removing and protecting furnishings in the project area rooms.

• All extension cords must be inspected before use; electric tools/lights/chargers must be unplugged at the end of each workday.

• Food and drink are prohibited, except for water in sealable containers.

• Quote Submission Requirements: Product samples, dyed yarn samples for color match, detailed material description (fiber content, VOCs, IAQ test results), project schedule, installation process description, product specifications and Safety Data Sheets for carpet and underlayment, installation personnel qualifications, and price.

• Evaluation Factors: Technical Capability, Past Performance, and Price.

Amendment / Modification

• The Statement of Work (SOW) has been revised.

• Responses to vendor questions have been provided regarding carpet manufacturing, underlay type, acceptable fiber constructions, preferred construction types, and the acceptability of backings/coatings.

• The solicitation has been extended.

• Statement of Work (SOW) - revised to request natural fiber carpet materials and to specify that carpets must be wall-to-wall and match the exact design and color of the original historic carpeting.

• The proposal submission deadline has been extended to Tuesday, February 3, 2026, at 2:00 PM EST.

Form / Attachment / Pricing Sheet

This document is a Technical Questionnaire for the "Produce and Install Carpet" opportunity at the Martin Van Buren National Historic Site, Kinderhook, NY. It is intended to gather detailed information from offerors regarding their approach, experience, knowledge, equipment, and quality assurance plans for completing the project. Responses to this questionnaire, along with pricing and the Past Performance Questionnaire, are critical for the selection official when evaluating a quote for award. Inadequate or vague responses may result in a quote being deemed non-responsive.

• Question 1: Detailed plan for project completion, adherence to the statement of work and period of performance, and cost control.
• Question 2: Years of experience and examples of completed projects matching the Scope of Work.
• Question 3: Contractor's ability to demonstrate sufficient knowledge for this type of work.
• Question 4: Type of equipment to be used for tasks listed in the Statement of Work.
• Question 5: Contractor's plan to ensure quality in their deliverables.

Bidders must provide detailed and specific responses to each question. This questionnaire directly impacts the evaluation and potential award of the contract. Failure to provide adequate responses could lead to disqualification. Offerors may use additional pages for their responses if needed.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire/References form. It is designed to collect information from potential bidders regarding their relevant past performance and experience for the opportunity "MAVA REPLACE 1ST FL REPRODUCTION CARPETS, LINDENWALD" (Contract Number 140P4526Q0002).

• Contractor Information: Name, UEI, Address, Phone, Fax, Type of Business.
• Experience Details: Years in relevant work, years as Prime/Sub-contractor.
• Project History: Details on up to three (3) completed projects within the last five years, including contract amount, type, date completed, and reference contact information.
• Performance History: Questions regarding failure to complete work and completion via performance/payment bond.
• Proposed Team: Information on self-performance and use of subcontractors, including key trades.
• Certification: A statement by the contractor certifying the accuracy of the information provided.
• References: Detailed fields for up to three (3) past projects, including contract type, value, agency, site contact, dates, and description of duties.

This form is crucial for bidders to demonstrate their capability and experience relevant to the solicitation. Completing this questionnaire accurately and thoroughly is a requirement for consideration in the evaluation process. The information provided will be used by the National Park Service to verify the bidder's ability to perform the required services.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items to procure the reproduction carpets for the first floor of Lindenwald at the Martin Van Buren National Historic Site (MAVA). The National Park Service (NPS) requires the removal and replacement of existing carpeting.

• Removal and replacement of existing reproduction carpets in five spaces on the first floor of Lindenwald.

• Contractor shall provide all supervision, labor, equipment, testing, and supplies.

• Detailed description of requirements is in the attached Statement of Work (SOW).

• Contract Type: Firm-Fixed Price Purchase Order.

• Period of Performance: Anticipated to begin February 2026 and end May 1, 2027.

• Submission Deadline: January 22, 2026, 2:00 PM ET.

• Submission Method: Email to linda_richardson@nps.gov.

• Questions Deadline: January 15, 2026, 12:00 PM ET.

• Evaluation Factors: Technical Capability, Past Performance, and Price.

• Award Basis: Most advantageous to the Government, considering price and other factors.

• This acquisition is a 100% Small Business Set-Aside.

• NAICS Code: 313210 (Broadwoven Fabric Mills) with a size standard of 1,000 employees.

• Offerors must be registered in the System for Award Management (SAM).

• A site visit is highly recommended.

• Attachments include Scope of Work, IPP Terms and Conditions, and Past Performance/Technical Questionnaire.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-4173, Revision No. 31) for the Service Contract Act, applicable to New York Counties of Columbia and Greene. It lists various occupational classifications and their corresponding minimum hourly wage rates and required fringe benefits.

This document is crucial for potential bidders as it establishes the minimum wage and fringe benefit rates that must be paid to service employees working under a contract covered by the Service Contract Act in the specified geographic area. Bidders must use these rates when calculating their labor costs for proposals to ensure compliance with federal regulations. The document also outlines Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), which impose additional requirements and minimum pay rates for covered contracts. It details provisions for vacation, holidays, and the process for conforming unlisted occupations to the wage determination.

Statement of Work (SOW)

To replace existing reproduction carpets on the first floor of the historic Lindenwald, Martin Van Buren National Historic Site, with custom-manufactured synthetic fiber carpets that accurately replicate the original mid-19th century carpet patterns.

• Manufacture and deliver custom synthetic carpets to match three distinct historical patterns found in the main hall/stairwell, parlor/breakfast room, and library.

• Carpets must meet very low VOC emission standards.

• Perform site visits for precise measurements and information gathering.

• Submit and obtain approval for carpet samples, dyed yards (poms), and proposed underlayment.

• Manufacture full reproduction carpets based on approved samples.

• Remove and dispose of existing carpets and underlayment.

• Clean the work areas using HEPA filtration vacuums.

• Install new carpets and underlayment using tack strips, replicating existing installation methods where possible.

• Adhesives are not to be used on stair treads without written permission.

• Work must be scheduled and performed during the off-season, November 1st, 2025 – April 30th, 2026, or November 1st, 2026 – April 30th, 2027.

• Work must be performed during regular business hours (7 am-5 pm, Monday-Friday) and only when NPS staff are present.

• The project is located at the Martin Van Buren National Historic Site in Kinderhook, NY.

• Site visits are highly recommended for accurate measurements and understanding installation requirements.

• All work must be performed with extreme care to prevent damage to the historic structure, museum objects, wallpapers, and structural elements.

• Contractors and subcontractors must be qualified and approved by NPS.

• HEPA filtration vacuums are required for cleaning during and after installation.

• No work is to be performed on Federally observed holidays.

• Food and drink are not permitted within Lindenwald, except water in sealable containers.

• Extension cords must be inspected and approved before use.

• Bidders must submit product samples, dyed yards, detailed material descriptions, project schedules, installation process descriptions, product specifications, Safety Data Sheets, installation personnel qualifications, and price.

• Evaluation factors include Technical Capability, Past Performance, and Price.

• Contracting Officer (CO): Matthew Keith (matthew_keith@nps.gov)

• Contracting Officer's Representative (COR): Jared Muehlbauer (jared_muehlbauer@nps.gov)

• Primary Points of Contact (POCs): Michael Orapello (michael_orapello@nps.gov), Michael Wasko (mike_wasko@nps.gov)