Mid-Atlantic Tribal Health Center Building and Roadside Signage

Amendment / Modification

This amendment modifies the solicitation previously issued under number 75H71526R00001, dated 11/28/2025. The receipt of offers is extended. The specific changes are detailed in Section 14.

• Section 2.0 Specific Requirements/Tasks:
  • 2.1 Road Sign:
    • Change From: The contractor was required to use an approved logo from DHHS/IHS, a standard font, and obtain COR approval for designs and mock-ups. Wording was specified as "INDIAN HEALTH SERVICE, MID-ATLANTIC TRIBAL HEALTH CENTER."
    • Change To: The contractor must now use the approved compliant design in the attached picture, with no deviations allowed.
    • Add: A new requirement states the road sign must not exceed 11 feet in diameter.
  • 2.2 Building Sign:
    • Add: It is preferred to use a bold font, specifically Copperplate Gothic or a similar black font.

Statement of Work (SOW) / Performance Work Statement (PWS)

To contract with a vendor to plan, design, and install road and building signage for the Mid-Atlantic Tribal Health Center (MATHC), which is transitioning to direct care services. The signage is needed to identify the clinic, which is currently difficult to locate on a busy roadway.

• Road Sign: Design and install a solid structure sign visible to both north and southbound traffic. The design must adhere to an approved compliant picture (no deviations allowed). The sign must not exceed 11 feet in diameter. A site visit prior to bidding is encouraged.

• Building Sign: Design and install dimensional lettering on the east-facing exterior wall. Lettering should be 12-15 inches tall, preferably in a bold font like Copperplate Gothic or similar, in black. Other dimensional lettering options will be considered. A site visit for design planning is encouraged.

• Installation: Furnish all personnel, labor, materials, tools, equipment, and supervision for delivery and installation, complying with all Federal, State, and Local regulations. The contractor must obtain necessary permits from Charles City County.

• Installation is subject to inspection and correction of defects at no cost to MATHC.

• Daily site cleanup of debris is required.

• No invoicing for supplemental services without a signed Change Order by the COR.

• Warranty for all work and equipment is required, in accordance with FAR 52.246-21 Warranty of Construction.

• Period of Performance: 150 days from the date of award.

• Place of Performance: On-site at Mid-Atlantic Tribal Health Center, 2401 Roxbury Road, Charles City, VA 23030.

• Contractor must maintain accurate records and communicate respectfully.

• Contractor must furnish competent personnel and ensure they are licensed/permitted for all equipment operation.

• Contractor is responsible for all materials and equipment, and liable for any damage to Government facilities or property.

• All data gathered is considered government property and protected from unauthorized release.

• Invoices must be submitted through IPP (Integrated Payments and Progress).

Other / Unclassified

This document appears to be a title page or header for the Mid-Atlantic Tribal Health Center. It includes logos for the Department of Health & Human Services and the Indian Health Service, the name of the center, and its address: 2401 Roxbury Road, Charles City, VA 23030.

This document provides identifying information for the facility. It does not contain specific requirements, solicitations, or contractual details relevant to a bidder's response. It may serve as an introductory or informational page for a larger document or opportunity.

Other / Unclassified

This document provides contact information for scheduling a site visit.

Bidders interested in attending a site visit should use the provided contact details to make arrangements. This information is crucial for understanding the physical requirements or location of the work, which may influence proposal preparation.

Performance Work Statement (PWS)

The objective is to contract with a vendor to plan, design, and install road and building exterior signage for the Mid-Atlantic Tribal Health Center (MATHC) to improve clinic identification on a busy roadway.

• Road Sign: Design and install a solid, visible structure for both north and southbound traffic. Must use the approved DHHS/IHS logo and specific wording: "INDIAN HEALTH SERVICE, MID-ATLANTIC TRIBAL HEALTH CENTER". Contractor is encouraged to visit the site for design and measurement verification.

• Building Sign: Design and install dimensional lettering (12-15" tall) on the east-facing exterior wall. Other signage options will be considered.

• Installation: Furnish all personnel, labor, materials, tools, equipment, and supervision for delivery and installation, complying with all Federal, State, and Local regulations. The contractor must obtain necessary permits from Charles City County.

• Installation is subject to inspection and correction of defects at no cost to MATHC.

• Daily cleaning of the work area is required.

• All work and equipment provided must be warranted.

• Period of Performance: 150 days from the date of award.

• Place of Performance: On-site at the Mid-Atlantic Tribal Health Center, 2401 Roxbury Road, Charles City, VA 23030.

• Contractor must use approved logos and adhere to Indian Health Service Public Affairs guidelines.

• Site visits are encouraged prior to bidding and required for measurement verification after award (coordinate with COR at least five business days in advance).

• Contractor is responsible for all materials, equipment, and any damage caused to facilities or property.

• All gathered project data is considered government property and protected from unauthorized release.

• Invoices must be submitted electronically via IPP (https://www.ipp.gov).

Form / Attachment / Pricing Sheet

This document is the "Indian Health Service Buy Indian Act Indian Economic Enterprise Representation Form." It serves as a self-certification for offerors to confirm they meet the definition of an "Indian Economic Enterprise" as required by the Buy Indian Act. This form is to be submitted in response to a Sources Sought Notice, Request for Information (RFI), or Solicitation.

• Eligibility Criteria: The form requires the offeror to self-certify whether they meet the definition of an "Indian Economic Enterprise" with "Indian Ownership" under the Buy Indian Act. This definition must be met at the time of offer, contract award, and throughout the contract performance period.
• Reporting Requirement: Contractors must immediately notify the Contracting Officer if they no longer meet eligibility requirements.
• Documentation: Contracting Officers may require documentation of eligibility, and awards may be subject to protest.
• Registration: Successful offerors must be registered with the System of Award Management (SAM).
• Penalties: False or misleading information is a violation of law, punishable under 18 U.S.C. 1001, and false claims are subject to penalties under 31 U.S.C. 3729-3731 and 18 U.S.C. 287.
• Required Fields:
  • Representation checkbox (does / does not meet definition)
  • Name of Federally Recognized Tribal Entity
  • Name of the 51% owner of IEE Firm
  • Business Name
  • DUNS Number
  • Certifying Signature
  • Print Name

This form is critical for any bidder seeking to participate in opportunities designated for or influenced by the Buy Indian Act. Bidders must accurately complete this self-certification to demonstrate their eligibility. Failure to meet the criteria or complete the form correctly could disqualify an offer or lead to penalties.

Solicitation / RFP / RFQ

This solicitation is for "Building and Roadside Signage." The Indian Health Service, Nashville Area Office is procuring these services.

• The primary deliverable is "Building and Roadside Signage."

• Specific technical requirements or specifications are not detailed in the provided pages but are likely within the referenced "Statement of Work" attachment.

• The contract type is not explicitly stated, but the solicitation is issued as a Request for Quote (RFQ).

• The period of performance and estimated value are not detailed in the provided pages.

• Offerors must complete blocks 12, 17, 23, 24, and 30.

• The offer due date is December 22, 2025, at 4:30 PM CST.

• Evaluation will be based on Technical Capability, Past Performance, and Price, using a best value tradeoff approach. Technical Capability and Past Performance are considered more important than price when combined.

• This acquisition is set aside for Small Business.

• The solicitation number is 75H71526R00001.

• Key contact for information is Paul Carr at Paul.Carr@ihs.gov.

• Attachments include a Statement of Work, DBA Wage Rate #VA20240170, and an IHS Buy Indian Act IEE Representation form.

• Numerous FAR and HHSAR clauses are incorporated by reference, covering various aspects of contract performance, labor, and submission requirements.

Other / Unclassified

This document is a General Decision Number (GDN) for building construction projects in Virginia, specifically for Amelia, Charles, Goochland, Hanover, King William, New Kent, Powhatan, and Prince George Counties, including the independent city of Hopewell. It outlines prevailing wage rates and fringe benefits for various construction trades.

This document is crucial for bidders on federal construction projects in the specified Virginia counties. It details the minimum wage rates and associated fringe benefits that must be paid to laborers and mechanics employed on covered construction contracts. Bidders must use this information to accurately calculate labor costs in their proposals and ensure compliance with federal labor standards, including Executive Orders 14026 and 13658 regarding minimum wage. The document also provides guidance on how to handle unlisted classifications and the process for appealing wage determinations.