Misawa Air Base Kardex Relocation

Amendment / Modification

• The RFP due date has been extended from February 24, 2026, to March 3, 2026, at 2000 / 8:00 PM EST. This extension is due to local holidays.

• The due date and time clarification is March 3, 2026, at 2000 / 8:00 PM EST (March 4, 2026, at 1000 / 10:00 AM JST).

• The USG is unable to update Addendum FAR 52.212-1 (page 34) due to a system error; offerors should follow the due date on page 1.

• All other terms and conditions of the RFP remain unchanged.

• Response Due Date (Solicitation/Contract Form)

• Addendum to FAR 52.212-1 instructions regarding due dates.

• The proposal submission deadline has been extended to March 3, 2026, at 2000 / 8:00 PM EST.

Solicitation / RFP / RFQ

This solicitation is for the relocation of ten (10) Kardex Remstar Megamat RS350 vertical carousel systems from Building 1334 at Misawa Airbase, Japan, to a location approximately 100 meters away within the same building. The government is procuring services to perform this relocation.

• Relocation of ten (10) Kardex Remstar Megamat RS350 vertical carousel systems.

• Development of a comprehensive Statement of Work (SOW) detailing the approach, including steps to minimize downtime of operational systems.

• Coordination with a Certified Kardex Manufacturer Installer for support.

• Contract Type: Firm Fixed Price.

• Period of Performance: June 1, 2026, to August 1, 2026.

• Delivery Date: On or before August 1, 2026.

• Estimated Value: USD 12,500,000.00 (This is the size standard for the NAICS code, not necessarily the award amount).

• Proposals are due by 08:00 PM local time on February 24, 2026.

• Proposals must be submitted electronically.

• Evaluation will be based on Technical Capability, Past Performance, and Price, with Technical Capability and Past Performance being of equal importance to Price.

• Award will be made to the contractor representing the best value.

• The government intends to award without discussions.

• The acquisition is unrestricted.

• NAICS Code: 811310 (Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance).

• Size Standard: USD 12,500,000.00.

• Attachments include a Statement of Objectives (SOO) and Building 1334 Floor Layout Drawings.

• Offerors must be registered in the System for Award Management (SAM).

• Specific instructions for proposal format and submission are detailed in the addendum to FAR 52.212-1.

Amendment / Modification

This amendment provides:

• Answers to questions from the scheduled site visit.

• An updated floor plan for the carousel orientation.

• New attachments have been added: "Orientation Layout" and "Questions and Answers from Site Visit."

• The due date for offers and all other terms remain unchanged.

• Contractors are required to acknowledge this amendment by signing and returning one copy with their submission.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the LRS KARDEX Relocation at B1334, Misawa Air Base.

• Warehouse Doorway Restrictions: Bay doors are 14 ft 2 in high and 12 ft 2 in wide. Kardex machines are 19 ft 5 in high, 4 ft 6 in wide, and 10 ft 9 in long.
• Access Routes: Two main loading dock entrances are available, with a drive-in entrance in Zone two.
• Floor Conditions: The warehouse floor is generally level, with minor exceptions for cracks or bumps.
• Obstructions: The US Government is responsible for clearing the area of obstructions (lights, ducting, fans, sprinklers) to allow for machine relocation.
• Contractor Equipment: Contractors may use their own equipment, including forklifts and manlifts. A local rental company (Aktio) is also available.
• Bin Capacity: Approximately 60 bins per layer are estimated for each carousel.
• Shelving Requirements: Temporary free-standing shelving must have a weight capacity of approximately 2000 pounds per layer.
• Electrical Power: Electrical installation and power requirements will be in place before June 1, 2026; no modifications or additions will be required from the contractor.
• Communication Links: There are no existing communication links between the KARDEX Carousel and user PCs; assets are manually pulled.
• Lighting: All lighting is the responsibility of the US Government.
• Project Timeline: The project is projected to start June 1, 2026, with approximately 2 carousels relocated per month over a total project time of 10 weeks. The contractor must provide a detailed work schedule.

This Q&A document clarifies several aspects of the relocation, including physical constraints, government responsibilities, and technical requirements, which bidders should consider when preparing their proposals. The quoted price can be submitted in USD or JPY, and a designated format for submission of the quotation amount is required (PDF).

Form / Attachment / Pricing Sheet

This document is a "ZONE 2 SPACE PLAN" for "BUILDING 1334", providing a detailed layout of Zone 2. It illustrates the placement of existing and relocated storage systems, offices, and restrooms.

• Existing LRS Storage Racks
• Existing Circulation Roadway
• Existing LRS Storage
• Relocated Kardex Automated Storage and Retrieval Systems
• Existing LRS Office
• Relocated Pilferable Cage
• Existing Storage and Existing Restrooms
• Zone 3 Entrance
• New Zone 2 Legend indicating:
  • New LRS Storage Space
  • Relocated Kardex Units
  • Relocated Pilferable Cage

This plan is crucial for bidders to understand the physical layout and proposed changes within Zone 2. It helps in visualizing the scope of work related to storage systems, office space, and overall facility utilization, which may impact proposals related to facility management, storage solutions, or construction/renovation services.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the objectives for the relocation of 10 Kardex Remstar Megamat RS350 vertical Carousel Systems at Misawa Airbase, Japan. The primary goal is to relocate these systems while minimizing system downtime and the need for Government personnel to remove bins.

• The contractor will develop a detailed Statement of Work (SOW) detailing the relocation process.

• This SOW must include, but is not limited to: Description, Basic Project Requirements, Special Project Requirements, Equipment, Quality Control, Environmental Controls, Safety Requirements, Records, Contractor Qualifications, Schedule, Installation Plan, and Assumptions.

• Relocation of 10 Kardex Remstar Megamat RS350 vertical Carousel Systems located in B1334.

• Relocation must be performed in a manner that reduces system downtime and the number of carousel levels and bins removed.

• The contractor will provide temporary free-standing shelving at the new location to store removed bins.

• The contractor will install and connect electrical connections at the new location.

• Testing for full functionality will be conducted by the Government, contractor, and system maintenance contractor upon completion.

• Relocate 10 Kardex Remstar Megamat RS350 vertical Carousel Systems.

• Minimize downtime during relocation.

• Reduce the number of carousel levels and bins removed.

• Provide temporary shelving for removed bins (dimensions: L14 X W4.5 X H4.5).

• Ensure systems are operational upon installation.

• Location: 35 LRS Warehouse, B1334, Misawa Airbase, Japan.

• Anticipated normal hours of operation: MON-FRI 0700-1700, except for Federal holidays.

• Contractor must develop and maintain a quality program.

• If personnel travel from outside Japan, an LOA must be processed per DFARS Clause 252.225-7976.

• The contractor shall provide all tools, labor, equipment, transportation, management, and expertise.

• The management objective is to allow offerors flexibility in managing schedule, performance, risks, and subcontracts.

Form / Attachment / Pricing Sheet

This document is a floor layout plan for Building 1334, First Floor, at Misawa Air Base, Japan. It visually represents the layout of rooms and areas within the building.

• The plan highlights specific locations within the building, differentiating between 'New Locations' (marked in green) and 'Old Locations' (marked in red).
• It includes room numbers (e.g., 1001, 1002, 1025, 1070) and indicates a 'Warehouse Doorway' with a height restriction.
• A north arrow and a scale (1:600) are provided.
• The document is dated October 2012 and is Sheet 1 of 2.

This floor plan is relevant for bidders by providing a visual understanding of the physical space associated with the opportunity. It may be crucial for understanding site visit information, logistical requirements, or the physical scope of work if the opportunity involves operations or modifications within Building 1334.