NAF Youth Gymnastics Services

Questions & Answers / Clarifications

This document provides clarifications and answers to questions regarding the solicitation, specifically addressing background checks and class scheduling.

• Background Checks: Clarifies that T3 background checks are at the contractor's expense, but local background checks may be permissible. It also states that persons working in CYS do not require classified/sensitive national security information (T3) checks. The NAF HR office conducts T1 checks for US personnel in CYP at no cost to the contractor. Local nationals are responsible for their own background checks and associated costs.
• Class Scheduling: Addresses a specific Intermediate Gymnastics Class (Meteors) which is 90 minutes long and was previously held twice a week. The document confirms that this 90-minute class will be replaced by 60-minute classes. The class numbers at the end of the PWS are historical and do not reflect current requirements.

This document clarifies requirements related to background checks and class durations, which may impact how bidders plan for personnel and service delivery. It specifically notes that historical class schedules in the PWS are no longer relevant.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide experienced, qualified, and professionally certified gymnastics instructors/coaches for youth programs supporting the 86th Force Support Squadron (FSS) Youth Programs (YP) at Ramstein Air Base.

• Conduct youth gymnastics classes for various skill levels and age groups (18 months to 18 years).

• Provide certified instructors with a minimum of three years of experience or equivalent education.

• Instructors must be able to teach safety precautions, proper techniques, and injury prevention.

• Maintain order during classes and report student misconduct.

• Classes will be held in the Youth Programs Instructional building (Building 1023) on Ramstein Air Base.

• Instructors must maintain current certifications (CPR/AED, First Aid, and professional gymnastics certifications).

• Background checks are required for all instructors at the contractor's expense.

• Classes will be conducted in English, and instructors must be adaptable and able to communicate clearly.

• Performance will be evaluated based on Service Summary Items (SSIs), with a minimum acceptable level of service required for each.

• No more than 3 valid customer complaints per month for instructors.

• Classes are scheduled based on Youth Programs Center operating hours, coordinated with the Youth Programs Representative (YPR).

• Specific class schedules, including days, times, and frequency, will be established by the YPR in coordination with the Contractor.

• Class sessions will be 45 or 60 minutes long.

• U.S. Federal holidays and approved Family Days will not have classes.

• Contractor must maintain a minimum of $2,000,000 in business liability insurance.

• Instructors must be at least 18 years old and pass background checks.

• Required trainings include CPR/AED and Basic First Aid/Life Support.

• Contractor is responsible for providing instructional materials, handouts, office supplies, and any personal equipment not provided by the YP.

• The YP will provide the facility and standard gymnastics equipment.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for non-personal child gymnastics instructional classes to be provided to the 86th Force Support Squadron (FSS) Youth Program at Ramstein Air Base (RAB), Germany. The requirement is for experienced, qualified, and professionally certified gymnastics instructors/coaches. This is a non-appropriated fund (NAF) purchase.

• Provide experienced, qualified, and professionally certified gymnastics instructors/coaches for youth.

• Services to be provided in support of the 86th FSS Youth Program.

• Detailed requirements are outlined in the Performance Work Statement (PWS) - Attachment 1.

• Contract Type: Firm-Fixed-Price (FFP) Indefinite Delivery Indefinite Quantity (IDIQ).

• Period of Performance: 1 May 2026 through 30 April 2027, with yearly options to extend through 30 April 2031 (totaling 5 years).

• Pricing: USD currency only. Quotes must include pricing for the entire 5-year performance period using Attachment 2 – Pricing Schedule. Japanese sales consumption tax (Shohi-zei) should not be included.

• Quotation Due Date: 6th March 2026, 1600 Central European Time (CET).

• Questions Due Date: 20th February 2026, 1400 CET.

• Submission Method: Written documentation as outlined in NAF Clause 44. Electronic submissions must be received by the specified deadline.

• Evaluation Criteria: Lowest Price, Technically Acceptable (LPTA). Award will be made to the offeror whose quote represents the best value to the Nonappropriated Funds Instrumentalities (NAFI).

• Technical Evaluation: Based on three sub-factors: Past/Present Experience, Accreditations/Certifications, and Management Approach.

• No specific set-aside is mentioned. This is a NAF purchase.

• Attachment 1: Performance Work Statement (PWS)

• Attachment 2: Pricing Schedule

• Attachment 3: NAF Standard Clauses (Tailored)

• Attachment 4: Past and Present Experience Sheet

• Offerors must also submit a SAM.gov printout showing UEI and CAGE numbers.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide experienced, qualified, and professionally certified gymnastics instructors/coaches for youth programs at the 86th Force Support Squadron (FSS) Youth Programs (YP) on Ramstein Air Base.

• Conduct youth gymnastics classes for various skill levels and age groups (18 months to 18 years).

• Classes will be 45 or 60 minutes long, with specific class sizes defined by age group.

• Contractor must provide qualified instructors with a minimum of three years of experience and relevant certifications.

• Instructors must be able to teach safety precautions, proper techniques, and injury prevention.

• Contractor is responsible for instructor background checks (at contractor's expense) and required training.

• Classes will be held in building 1023, Youth Programs Instructional building.

• Instructors must maintain current certifications and complete favorable background checks.

• Maintain annual training and current CPR certification for all instructors.

• Implement youth gymnastics instruction in accordance with the PWS.

• Performance will be evaluated, and Corrective Action Reports (CARs) may be issued if requirements are not met.

• No more than 3 valid customer complaints per month for instructors.

• Classes are scheduled to be held on Ramstein Air Base, building 1023, Youth Programs Instructional building.

• Schedules will be established by the Youth Program Representative (YPR) in coordination with the Contractor.

• Specific operating hours for the facility will be provided.

• All instructors must be 18 years or older and pass background checks.

• Instructors must be flexible, adaptable, and communicate clearly in English.

• Contractor must maintain a minimum of $2,000,000 in business liability insurance.

• Contractor shall not advertise for contracted activities.

• The YP will perform all student registrations and collect fees; the Contractor shall not accept payment from customers.

Form / Attachment / Pricing Sheet

This document is a pricing schedule for the NAF Gymnastics Service Contract. It outlines the estimated class quantities and provides a structure for bidders to input their unit prices and calculate total prices for each class category across the base year and four option years.

• Class Categories: Includes various gymnastics and tumbling classes for different age groups and durations (e.g., Parent/Child, Beginner, Intermediate, Tumbling).
• Periods of Performance: Details pricing for the Base Year (May 1, 2026 - April 30, 2027) and four Option Years (May 1, 2027 - April 30, 2031).
• Estimated Class Quantity (ECQ): Provides the government's estimated number of classes needed per year for each category.
• Maximum / Predicted Students: Informational column showing estimated student numbers.
• Unit Price and Total Price: Fields for bidders to enter their pricing.
• Total Proposed Price: A field to sum the Base Year and all Option Years.

This pricing schedule is critical for bidders to understand the cost structure of the contract. Bidders must use this document to submit their proposed pricing for each class category and period of performance. The ECQ and student numbers provide context for the volume of services required, influencing the bidder's pricing strategy.

Form / Attachment / Pricing Sheet

This document, "Attachment 4: Past and Present Experience Sheet," is a form intended for offerors to provide details about their past and present experience. It is likely a required submission for the opportunity.

Each entry on the sheet requires the following information:

• Company/Name of Offeror
• Contract/Reference Number
• Award Date
• Period of Performance
• Description of Work Performed
• Contracting Agency & POC (Name, Email, and Phone Number)

The form appears to be designed to capture information for multiple contracts or projects.

Bidders must complete this form accurately to demonstrate their relevant experience as required by the solicitation. The information provided will likely be used by the government to evaluate the offeror's qualifications and past performance.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for non-personal child gymnastics classes to support the 700th Contracting Squadron/PKB at Ramstein Air Base, Germany. The requirement is for experienced, qualified, and professionally certified gymnastics instructors/coaches for youth, in support of the 86th Force Support Squadron (FSS) Youth Program (YP).

• Provide gymnastics instructional classes for youth.

• Classes are for the period 1 May 2026 through 30 April 2027, with yearly options to extend through 30 April 2031.

• The contract will be a Firm-Fixed-Price (FFP) Indefinite Delivery Indefinite Quantity (IDIQ) contract.

• Task orders will be issued annually based on the quantity of classes required.

• Contract Type: Firm-Fixed-Price (FFP) Indefinite Delivery Indefinite Quantity (IDIQ).

• Period of Performance: 1 May 2026 - 30 April 2027, with five (5) one-year options, and a potential six-month extension.

• Estimated Value: Not explicitly stated, but pricing is requested for the entire 5-year period plus a 6-month extension.

• Currency: Offers must be in USD.

• Submission Deadline: 1600 Central European Time (CET) on 27th February 2025.

• Questions Deadline: 1400 CET on 20th February 2025, via email.

• Evaluation Criteria: Lowest Total Evaluated Price (TEP) that is Technically Acceptable (LPTA).

• Quote Preparation:

  • Submit a pricing schedule (Attachment 2) with per class unit prices and total proposed prices for all CLINs, including option years and the 6-month extension.
  • Submit a technical capability statement (max 10 pages) including:
    • Past/Present Experience (Attachment 4): Minimum 1 year of relevant experience within the last 5 years, and 3 years of instructional experience teaching youth.
    • Accreditations/Certifications: Evidence of accreditation from at least one organization listed in Appendix A of the PWS.
    • Management Approach: Document outlining plan to fill positions, maintain workforce, and hiring/turnover process (max 3 pages).
  • Submit SAM registration details (UEI and CAGE numbers).

• Award: Award will be made to the lowest priced offeror who is technically acceptable.

• This is a non-appropriated fund (NAF) purchase.

• No specific set-aside is mentioned.

• All applicable clauses and provisions are in Attachment 3 – NAF Standard Clauses.

• Offerors must quote on all CLINs to be considered.

• Correspondence must be in English.

• Business registration copy must be submitted.

• Quotations are valid for 120 calendar days from the quotation receipt date.

Form / Attachment / Pricing Sheet

This document, "Attachment 3 Nonappropriated Fund Standard Clauses," provides the standard contractual terms and conditions that will be incorporated into a contract with a Non-appropriated Fund Instrumentality (NAFI). It outlines the rights, responsibilities, and obligations of both the NAFI and the Contractor.

• Definitions: Defines key terms used throughout the contract, such as "Contract," "Contracting Officer," and "Contractor."
• Legal Status: Clarifies the NAFI's status as an instrumentality of the U.S. Government.
• Claims, Protests & Appeals: Details the procedures for resolving disputes, noting that the contract is generally not subject to the Contract Disputes Act of 1978.
• Representations: States that the written contract is the entire agreement and prohibits the Contractor from representing themselves as a NAFI agent.
• Advertisements: Restricts how the Contractor can advertise regarding the NAFI.
• Examination of Records: Grants the NAFI the right to audit Contractor records.
• Hold and Save Harmless: Requires the Contractor to indemnify the NAFI.
• Insurance: Outlines insurance requirements for the Contractor.
• Procurement Integrity: Certifications related to ethical procurement practices.
• Assignment of Claims: Prohibits assignment of claims without prior written permission.
• Termination: Covers termination for convenience and for cause, including procedures and contractor liabilities.
• Changes: Allows the Contracting Officer to make changes within the general scope of the contract.
• Social Responsibility and Labor Standards: Addresses combating trafficking in persons, labor laws, and work environment standards.
• Inspection and Acceptance: Defines procedures for inspection and acceptance of supplies and services.
• Commercial Terms and Conditions: Clarifies that commercial terms are not inherently enforceable and outlines warranty requirements.
• Taxes: Addresses the inclusion of taxes in the contract price and potential adjustments.
• Invoices: Specifies requirements for proper invoicing for payment.
• Law Governing Contracts: States that U.S. Federal laws govern the contract.
• Sustainability: Encourages environmentally sustainable practices.
• Proof of Shipment: Outlines requirements for proof of shipment for payment.
• Variation in Quantity: States that quantity variations require authorization.
• Partial Deliveries: Prohibits partial deliveries unless authorized.
• Payments: Addresses partial payments and late payment penalties.
• Discounts for Prompt Payment: Outlines how prompt payment discounts are handled.
• Notification of Debarment/Suspension Status: Requires contractors to notify the Contracting Officer of debarment or suspension.
• Non-Waiver of Defaults: Clarifies that failure to enforce terms does not constitute a waiver.
• Travel Clause: Governs travel arrangements and reimbursement.
• Increasing the Minimum Wage for Federal Contractors: Incorporates Executive Order 14026.
• Establishing Paid Sick Leave for Federal Contractors: Incorporates Executive Order 13706.
• Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment: Addresses prohibitions and representations related to covered telecommunications equipment and services.
• Covered Telecommunications Equipment or Services-Representation: Defines terms and requires representations regarding covered telecommunications equipment or services.
• Certification Regarding Knowledge of Child Labor: Requires certification regarding the use of child labor.
• Prohibition on Procurement of Certain Items Containing Perfluorooctane Sulfonate or Perfluorooctanoic Acid (PFOS or PFOA): Prohibits procurement of specific items containing PFOS or PFOA.
• Compliance with Local Labor Laws: Requires compliance with local labor laws and indemnifies the NAFI.
• Correspondence in English: Requires contract correspondence to be in English.
• Authorization to Perform: Requires offerors to be authorized to do business in the country of performance.
• Option to Extend Services: Allows for extension of services.
• Option to Extend the Term of the Contract: Allows for extension of the contract term.
• Ordering: Outlines procedures for issuing delivery and task orders.
• Order Limitations: Specifies minimum and maximum order quantities.
• Indefinite Quantity: Defines the contract as an indefinite-quantity contract.
• Instructions to Offerors for Commercial Services: Provides guidance on submitting offers, including pricing and technical components.
• Evaluation: Details the evaluation process, including price and technical acceptability criteria.
• Ombudsman: Provides contact information for the ombudsman.
• Contractor Access to Air Force Installations: Outlines procedures for contractor access to Air Force installations.
• Elimination of Use of Class I Ozone Depleting Substances (ODS): Prohibits the use of Class I ODS.
• Health and Safety on Government Installations: Requires contractors to adhere to health and safety standards.
• List of Clauses Incorporated by Reference: Lists additional clauses incorporated by reference.

This document is critical for any potential bidder as it establishes the foundational legal and contractual framework for any agreement with a NAFI. Bidders must thoroughly review these clauses to understand their obligations, rights, and the terms under which they will operate if awarded a contract. Key areas of focus for bidders include termination clauses, liability, insurance requirements, compliance with labor laws, and the specific instructions for submitting offers and pricing. Understanding these standard clauses is essential for preparing a compliant and competitive proposal and for managing risks throughout the contract lifecycle.

Form / Attachment / Pricing Sheet

This document is a pricing schedule for a gymnastics service contract. It outlines the estimated quantities and unit prices for various gymnastics classes offered over a base year and four option years.

• Contract Line Items: Specific categories of gymnastics classes (e.g., Pre-Gymnastics, Beginner Gymnastics, Intermediate Gymnastics, Tumbling) with defined age groups and class durations (e.g., 45 mins, 60 mins, 90 mins).
• Periods of Performance: The schedule is broken down by contract year, starting with the Base Year (13-Jan-26 to 12-Jan-27) and followed by four Option Years.
• Quantities: Best Estimated Quantities (BEQs) are provided for each class type per year.
• Unit Price and Total Price: Fields are included for bidders to enter their proposed unit prices and calculate the total price for each line item and for the total proposed price (Base Year + Four Option Years).
• Notes: Includes general information about class frequency, minimum/maximum participants, and potential need for additional instructors based on enrollment.

This pricing schedule is critical for bidders to understand the expected volume of services and to formulate their price proposals. Bidders must complete the unit price and total price fields for each line item to submit a responsive bid. The BEQs provide a basis for estimating the potential value of the contract over its full term.

Form / Attachment / Pricing Sheet

This document, "Attachment 4: Past and Present Experience Sheet," is a form intended for offerors to provide details about their relevant past and present experience. This information is likely used by the government to evaluate the offeror's qualifications and capability to perform the work required by the opportunity.

Each section of the form requires the following information for a specific contract:

• Company/Name of Offeror
• Contract/Reference Number
• Award Date
• Period of Performance
• Description of Work Performed
• Contracting Agency & POC (Name, Email, and Phone Number)

The form appears to be designed to capture information for multiple past contracts, with two distinct sections provided on the visible pages.

Bidders must accurately complete this form to demonstrate their relevant experience. The details provided will be crucial for the government's evaluation of the offeror's past performance and capacity to successfully execute the contract. Failure to provide complete and accurate information may negatively impact the evaluation.

Form / Attachment / Pricing Sheet

This document, "Attachment 3 Nonappropriated Fund Standard Clauses," provides a comprehensive set of standard clauses that are incorporated by reference into Non-Appropriated Fund (NAF) contracts. These clauses cover a wide range of contractual terms and conditions.

• Definitions: Defines key terms used throughout the contract, including "Contract," "Contracting Officer," and "Non-appropriated Fund Instrumentality (NAFI)."
• Legal Status: Clarifies the legal standing of NAFIs as instrumentalities of the U.S. Government.
• Claims, Protests & Appeals: Outlines procedures for resolving disputes, including limitations on the Contract Disputes Act and procedures for filing protests and claims.
• Representations and Certifications: Includes clauses related to procurement integrity, prohibition of certain telecommunications equipment, and child labor.
• Contract Performance: Details clauses on changes, social responsibility, labor standards, inspection and acceptance, taxes, invoices, and ordering limitations.
• Special Conditions: Addresses specific requirements such as increasing minimum wage, paid sick leave, health and safety on government installations, and elimination of ozone-depleting substances.
• Instructions to Offerors: Provides guidance on submitting proposals, including pricing schedules and technical components.
• Evaluation: Outlines the evaluation process, emphasizing Lowest Price, Technically Acceptable (LPTA) procedures.

This document is crucial for potential bidders as it establishes the fundamental legal and contractual framework for any NAF contract. Understanding these standard clauses is essential for preparing compliant proposals, accurately estimating costs, and managing contractual obligations. Key areas of interest for bidders include:

• Dispute Resolution: Understanding how claims and protests are handled.
• Labor and Social Standards: Ensuring compliance with wage, hour, and social responsibility requirements.
• Procurement Integrity: Adhering to ethical standards in the procurement process.
• Technical and Pricing Requirements: Familiarizing with submission and evaluation criteria.
• Contract Administration: Knowing the rules for invoicing, ordering, and potential contract modifications or extensions.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide experienced, qualified, and professionally certified gymnastics instructors/coaches for youth programs (YP) at the 86th Force Support Squadron (FSS) on Ramstein Air Base. The goal is to conduct youth gymnastics classes across a range of skill levels.

• Provide experienced, qualified, and certified gymnastics instructors/coaches.

• Conduct youth gymnastics classes for ages 18 months to 18 years.

• Classes will have a minimum of five (5) and a maximum of fifteen (15) participants.

• Classes will be held during Youth Programs Center operating hours, with schedules coordinated between the Contractor Representative (CR) and the Youth Program Representative (YPR).

• The Contractor is responsible for instructor background checks, training, and certifications.

• Instructors must be able to communicate clearly and effectively in English.

• Post-use cleanliness of government-owned YP equipment and areas is required.

• Instructors must teach safety precautions, injury prevention, and proper techniques.

• Instructors must maintain current certifications and completed favorable background checks.

• Annual training, including CPR/AED and Basic First Aid, must be maintained.

• Performance will be evaluated based on Service Summary Items (SSI), with a target of no more than 3 valid customer complaints per month for instructors.

• Classes are scheduled to be held on Ramstein Air Base, building 1023, Youth Programs Instructional building.

• Class schedules will be established in coordination with the YPR and CR.

• No classes will be held on U.S. Federal holidays or approved Family Days.

• Class periods will be 45, 60, or 90 minutes, as mutually scheduled.

• Summer months (June-August) have no classes scheduled.

• Instructors must be at least 18 years old and pass background checks at the Contractor's expense.

• Instructors must have a minimum of three (3) years of instructional experience or equivalent education/experience.

• The Contractor must maintain a minimum of $2,000,000 in business liability insurance.

• The Contractor shall not advertise for contracted activities on the installation.

• Payment is only for services rendered and verified; no payment for instructor no-shows.

• The YP will provide the gymnastics facility and standard equipment; the Contractor is responsible for ensuring equipment is in good repair and for cleaning it after use.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for non-personal child gymnastics instructional classes to be provided to the 86th Force Support Squadron (FSS) Youth Program at Ramstein Air Base (RAB), Germany. The services are in support of Non-Appropriated Fund Instrumentality (NAFI) operations.

• Provide experienced, qualified, and professionally certified gymnastics instructors/coaches for youth.

• Classes are to be provided for the period of 13 January 2026 through 12 January 2027, with yearly options to extend through 12 January 2031.

• The contract will be a Firm-Fixed-Price (FFP) Indefinite Delivery Indefinite Quantity (IDIQ) contract.

• Task orders are anticipated to be issued annually based on required class quantities.

• Contract Type: Firm-Fixed-Price (FFP) Indefinite Delivery Indefinite Quantity (IDIQ).

• Period of Performance: 13 January 2026 – 12 January 2027, with five (5) one-year options to extend through 12 January 2031.

• Currency: All offers must be in USD.

• Quotation Submission Deadline: 1400 Central European Time (CET) on 16 December 2025.

• Questions Deadline: 1400 CET by 8th December 2025, via email to jaideep.singh.1@us.af.mil and lena.kronen.de@us.af.mil.

• Award Basis: Lowest Price, Technically Acceptable (LPTA).

• Evaluation Process: Quotes will be ranked by Total Evaluated Price (TEP). The two lowest priced quotes will be evaluated for technical acceptability. Award will be made to the lowest priced offeror deemed technically acceptable.

• Required Submissions: Pricing Schedule, Technical Capability Statement (7 pages max, including Past/Present Experience and Management Approach), and SAM UEI/CAGE numbers.

• This is a Non-Appropriated Fund (NAF) purchase.

• Offers must be in English.

• Business registration copy is required.

• Attachments include: Performance Work Statement (PWS), Pricing Schedule, NAF Standard Clauses, and Past and Present Experience Sheet.

• The government may award without discussions.