NEWPORT RI POTS REPLACEMENT SOLUTION

Solicitation / RFP / RFQ

This is a combined synopsis and solicitation for commercial items, issued as a Request for Quotes (RFQ) under solicitation number N7027226Q0007-0001. The Naval Computer and Telecommunications Area Master Station, Atlantic is seeking proposals for services or supplies.

• Refer to ANNEX A and ANNEX B for the Performance Work Statement (PWS) and Evaluation Factors.

• Offers must be submitted as a separate vendor proposal in accordance with PWS requirements.

• Pricing must identify quantity and price to demonstrate extended pricing in ANNEX C.

• Requests for Clarification (RFC) must be submitted using the provided RFC template.

• The proposed Period of Performance (POP) is from April 1, 2026, to March 31, 2027.

• Shipping costs should be incorporated into item prices; separate shipping costs may be spread across line items upon award.

• Quotes must include a white paper or company letterhead offer, price quote with extended pricing, total firm fixed price, any discount terms, and estimated time of delivery.

• For parts procurement, quotes must include a description with part number and title.

• For services, quotes must include all pre-award submission/certification requirements as defined in the SOW.

• The government intends to award a Firm-Fixed Price contract.

• Delivery and acceptance date are specified in ANNEX A PWS.

• Proposal Submission Deadline: February 27, 2027, 11:00 AM EST.

• Requests for Clarification Deadline: February 22, 2026, 11:00 AM EST.

• Quotes can be emailed to robert.p.joas.civ@us.navy.mil or kathryn.l.santos.civ@us.navy.mil.

• Evaluation will be based on technical capability and price (Lowest Priced Technically Acceptable - LPTA).

• Past performance will be evaluated using PPIRS and may include submitted subcontract/commercial contract information.

• Pricing will be evaluated for reasonableness.

• This procurement is set-aside for TOTAL SMALL BUSINESS SET ASIDE.

• The small business size standard is 1,500.

• FAR Provision 52.212-1, Instructions to Offerors – Commercial, applies and is amended by an addendum within the solicitation.

• Offers/quotes must not contain the offeror's standard commercial terms and conditions.

• FAR Clauses 52.212-4 and 52.212-5 apply, with numerous other FAR clauses incorporated by reference. Specific clauses marked with 'XX' are applicable.

• Payment requests and receiving reports must be submitted via Wide Area WorkFlow (WAWF).

• Contractor employees may require background investigations and Common Access Cards (CAC) for access to government facilities and IT systems.

Questions & Answers / Clarifications

This document provides clarifications and answers to questions submitted by potential offerors regarding the Newport, RI POTS Replacement Solution (Notice ID No. N7027226Q0007).

• Existing Connections: Any required connections for wireline access will be determined during the site survey.
• Period of Performance & Option Years: The RFQ represents the current requirement for award considerations. Changes from the Sources Sought were made after reviewing responses and the current environment. The contract will be firm-fixed price.
• Security Requirements for Site Access: Security requirements for site access are referenced in the solicitation under SUPTXT204-9400(4-22) on page 16 of the RFQ.
• "Surge CLIN" for Unknown Costs: The government will not include a "surge CLIN" for unknown costs. Contract terms will be firm-fixed price. However, if specifics were missed, a "conditions found report" as identified in the PWS will be reviewed for consideration of changes.
• User Line/Telephone Number: Each of the 132 users will have one line with one telephone number.

This clarification confirms details regarding contract terms, site access security, and user line requirements, which may impact proposal preparation and pricing. Offerors should ensure their proposals align with the confirmed period of performance and the absence of a "surge CLIN."

Questions & Answers / Clarifications

This document provides clarification on the "Newport, RI POTS Replacement Solution" for Specification Item No. N7027226Q0007, specifically addressing questions related to SIM card sourcing and alternatives for the POTS replacement provider.

• FirstNet SIM Sourcing: The Navy will NOT source FirstNet SIMs on behalf of the POTS replacement provider. Vendors must procure these independently.
• Alternative Solutions: The Navy WILL allow a solution that includes two SIMs from two different providers as an alternative to FirstNet, offering carrier diversity and enhanced availability.

This clarification directly impacts the technical approach vendors may propose for the POTS replacement solution. Specifically, it confirms that reliance on a single provider for FirstNet SIMs is not the only acceptable path, and alternative multi-carrier SIM solutions are permissible.

Questions & Answers / Clarifications

This document provides clarification and answers to questions regarding the "NEWPORT RHODE ISLAND TELECOM SOLUTION" solicitation, specifically concerning PWS 2.3 Service Location Details.

• Building and User Count: Confirms approximately 54 separate buildings and 132 users are identified. The address for site 1295CP is unknown, and no documentation is available for it. Site 62CC is located at 76 SIMONPIETRI DR, NREPORT, RI 02841.
• Additional Sites/Users: There are no additional sites or users contemplated beyond those already identified.
• Line Requirements: Each of the 132 users will require one line with one telephone number.

This clarification provides specific details on locations and user requirements, which may impact a bidder's understanding of the scope and resource needs for the solicitation.

Solicitation / RFP / RFQ

This is a combined synopsis and solicitation (RFQ) for commercial items, issued by the Naval Computer and Telecommunications Area Master Station, Atlantic. The solicitation number is N7027226Q0007. It is being issued as a Request for Quotes (RFQ) and constitutes the only solicitation; no written solicitation will be issued.

• The solicitation references ANNEX A for the Performance Work Statement (PWS) and ANNEX B for Evaluation Factors. Offers must be submitted in accordance with PWS requirements.

• Pricing must be detailed by quantity and price to demonstrate extended pricing in ANNEX C.

• Requests for Clarification (RFC) must use the provided RFC template.

• The proposed Period of Performance (POP) is from April 1, 2026, to March 31, 2027.

• Shipping costs should be incorporated into item prices rather than listed separately.

• The government intends to award a Firm-Fixed Price contract.

• The required delivery and acceptance date is specified in ANNEX A PWS.

• Quotes Due: February 24, 2027, 11:00 AM EST.

• Requests for Clarification Due: February 22, 2026, 11:00 AM EST.

• Submission Method: Quotes may be emailed to robert.p.joas.civ@us.navy.mil or kathryn.l.santos.civ@us.navy.mil. Email quotes must be received in their entirety by the due date and time. Hand-delivered or mailed quotes are subject to delays and access restrictions.

• Evaluation Factors: Offers will be evaluated based on technical capability of the item to meet government requirements and price. Award will be made to the lowest priced technically acceptable offeror (LPTA).

• Required Documents: Offerors must include a White Paper or Company Letterhead Offer, Price Quote (identifying items, unit price inclusive of shipping, extended price, total firm fixed price, discount terms, estimated time of delivery), Technical Submission Requirements (description including part number/title for parts, or pre-award submission/certification for services), and a completed FAR 52.212-3, Offeror Representations and Certifications – Commercial Items.

• This procurement is a TOTAL SMALL BUSINESS SET-ASIDE.

• The small business size standard is 1,500.

• NAICS Code: 517111

• PSC Code: DG10

• FAR Provision 52.212-1, Instructions to Offerors – Commercial, applies and is amended by an addendum in the solicitation.

• FAR Clause 52.212-4, Contract Terms and Conditions – Commercial items, applies. Offerors must not submit their own standard commercial terms and conditions.

• FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items, applies, along with numerous other FAR and DFARS clauses.

• Payment instructions are detailed, including the use of Wide Area WorkFlow (WAWF).

• Security requirements for contractor personnel accessing federal facilities and IT systems are outlined, including background investigations and Common Access Card (CAC) requirements.

Performance Work Statement (PWS)

To provide Plain Old Telephone Services (POTS) Replacement Service for Naval Computer and Telecommunications Area Master Station Atlantic (NCTAMS LANT) at Naval Station Newport, RI.

The contractor shall provide a secure and reliable digital connection using LTE Cellular data to replace existing POTS lines. This service must interface with existing analog telephones, modems, and alarm systems. Key features include voicemail with transcription, call blocking, call back, call forward, 3-way calling, caller ID blocking, local/long distance/toll-free/international calling, Enhanced 911 (e911) compliant with Kari's Law and Ray Baum's Act, 988 services, and station tracing for emergency personnel.

• Period of Performance: April 1, 2026, to March 31, 2027.

• Place of Performance: Naval Station Newport, RI.

• Redundancy: Dual LTE or 5G modems with carrier diversity, optional wireline interface.

• Security: VLAN capable, voice encryption.

• Fax Capability: Compatible with analog fax devices, high-quality transmission/reception, store-and-forward, HIPAA compliant, end-to-end encryption.

• Power: Battery backup for at least 8 hours usage and 24 hours standby, with audible/visible low-charge alerts.

• Compliance: HIPAA, FirstNet certified.

• Monitoring: Web-based portal for real-time monitoring of device status, call detail, and fax transmissions, with notifications for network status, power loss, battery, and environmental conditions.

• Response Times: Routine outage: next business day; Emergency outage: within 2 hours.

• Contractor must conduct a site survey post-award.

• Contractor is responsible for equipment installation and providing an overview.

• Contractor is responsible for porting existing numbers if required, coordinating with the site manager.

• Contractor is responsible for obtaining all necessary approvals and permits.

• Contractor must provide detailed invoices by the 15th of each billing cycle.

• Contractor furnishes all materials and equipment.

• Contractor is responsible for all maintenance and replacement parts.

• Contractor personnel must adhere to standards of behavior, including Navy's no-smoking policy, and are subject to removal by the Government for misconduct or security reasons.

• Contractor must comply with all government rules, regulations, and laws, including drug policies.

Form / Attachment / Pricing Sheet

This document outlines the technical evaluation factors that will be applied to assess a contractor's technical offer for the RFQ. It details the specific requirements derived from the PWS/SOW that will be used to determine the acceptability of a vendor's solution.

• Requirement 1: Does the solution meet the list of required Services/features? (Referencing PWS paragraph 2.4.1)
• Requirement 2: Does the solution meet the required technical requirements? (Referencing PWS paragraph 2.5)
• Requirement 3: Does the vendor acknowledge a site survey will be conducted? (Referencing PWS paragraph 2.6)
• Requirement 4: Does the vendor acknowledge they will install the equipment? (Referencing PWS paragraph 2.7)
• Requirement 5: Does the vendor discuss porting procedures, if applicable? (Referencing PWS paragraph 2.8)

Bidders must ensure their technical proposals directly address each of these five evaluation factors. Failure to meet any of these requirements may result in an unacceptable rating. This document is critical for understanding how the technical aspects of the proposal will be judged against the PWS/SOW.

Form / Attachment / Pricing Sheet

This document, "26Q0007 ANNEX C PRICING.xlsx", is an optional pricing sheet (Annex C) intended to assist bidders in developing their proposals. It contains two sheets: "TOTAL" and "CFM". The document is editable, allowing bidders to add, remove, or modify items as needed. Calculations are incorporated within the sheet.

• TOTAL Sheet: Includes categories for Airfare, Lodging, M&I, Transportation, Labor, Travel, OT/Holiday, and Equipment. All listed items currently have a price of 0.0. A subtotal and grand total are present.
• CFM Sheet: This sheet is intended for "Cost for Material" (CFM) calculations if inventory can be identified. It includes columns for Line, Part Number, Item Description, Qty., UOM, Price, and Extended Price. All entries currently show 0.0.

Bidders should use this annex as a template for developing their pricing. They can modify it to reflect their specific costs for labor, travel, and equipment. The CFM tab should be utilized if specific inventory items can be identified. The flexibility to edit items and incorporated calculations aims to streamline the proposal pricing process.

Form / Attachment / Pricing Sheet

This document is a template for requesting clarification on specifications related to a government contract opportunity. It is designed for contractors to formally submit questions to the government regarding specific items or sections of a solicitation.

• Contractor Name: Field to identify the requesting party.
• Specification Item No.: Field to specify the particular item number being questioned.
• Paragraph / Section No.: Field to reference the exact section or paragraph in the solicitation.
• Title: Field for a brief description of the topic.
• Question: A dedicated space for the contractor to articulate their specific question.
• Answer: A space intended for the government to provide a formal response.

This template is crucial for bidders who need to understand specific technical requirements, contractual terms, or other details within the solicitation. By using this form, bidders can obtain official answers from the government, ensuring clarity and accuracy in their proposals and reducing the risk of non-compliance or misunderstandings. It facilitates a structured communication process for resolving ambiguities before proposal submission.