NH-30 Chiller Replacement

Amendment / Modification

This amendment (0002) to Solicitation N4008526R0077 provides:

• Responses to Pre-Proposal Inquiries (PPI).

• An extension of the proposal due date.

• The proposal due date has been extended from 09 March 2026 at 1400 local time to 16 March 2026 at 1400 local time.

• Pre-Proposal Inquiry responses are provided for questions regarding:

  • Necessity of temporary chiller (not required if replacement is within 3-4 days).
  • FAA permit requirement for crane lift (required).
  • Existing controls provider (JCI with ALC; potential need for JCI tech).
  • Heat trace on existing piping (can be spliced and extended).
  • Acceptability of third-party after-factory coil coating (acceptable per standards).
  • Provision of fused disconnect (contractor to provide electrical disconnect).
  • Consideration for a three-week extension (government approves a one-week extension).

• The proposal submission deadline has been extended to 16 March 2026 at 1400 local time. Late proposals will not be considered.

Amendment / Modification

This amendment (0001) to solicitation N4008526R0077 provides the following:

• A Site Visit Log dated 02/11/2026.

This amendment pertains to the solicitation for the NH-30 Chiller Replacement at Naval Support Activity (NSA), Norfolk, Virginia.

No changes to proposal deadlines, requirements, or evaluation factors are indicated by this amendment. It primarily serves to provide a log related to a site visit.

Other / Unclassified

This document is a Site Visit Log for Project WO# 1809193, "NH-30 Replace Chiller NSA," dated 11 February 2026. It records the attendees, their respective activities or companies, email addresses, and phone numbers. The log also includes a signature column for each attendee.

This log provides a record of individuals who attended the site visit for the "NH-30 Replace Chiller NSA" project. Potential bidders can use this information to identify key personnel or companies involved in the site visit, which may be relevant for understanding the project's context or for follow-up communications.

Form / Attachment / Pricing Sheet

This document is a Price Proposal Form for the "BUILDING NH-30 REPLACE CHILLER" opportunity. It outlines the pricing structure for the base bid and additional optional CLINs.

• CLIN 0001 (BASE BID): This is the primary awarded work.
• CLIN 0001AA: Price for providing a temporary chiller. This is an additional quantity to be performed at the direction of the Contracting Officer.
• CLIN 0001AB: Price for reclaiming refrigerant per EPA guidelines. This is an additional quantity to be performed at the direction of the Contracting Officer.
• CLIN 0001AC: Price for additional cost for start-up, testing, and turnover of equipment. This is an additional quantity to be performed at the direction of the Contracting Officer.
• General Bid Notes:
  • Award will be based on the total sum of CLIN 0001, 0001AA, 0001AB, and 0001AC.
  • Unit prices will be used to recompute totals if discrepancies arise.
  • A firm fixed proposed price is required for all CLINs; no economic price adjustment is provided.
  • Options will be evaluated by adding their price to the total price of the base bid and other CLINs, but evaluation does not obligate the Government to exercise them.
  • Offers may be rejected if materially unbalanced in pricing.
  • A Performance Bond reflecting 100 percent of the aggregate amount of all items within the awarded CLIN is required.

Bidders must use this form to submit their pricing proposal. It details the cost structure for the base bid and optional services, including how discrepancies and option evaluations will be handled. Understanding these pricing requirements is crucial for preparing a compliant and competitive offer.

Statement of Work (SOW) / Performance Work Statement (PWS)

To replace the existing 50 Ton Air Cooled Chiller and its associated controls in Building NH-30, located at Naval Support Activity (NSA), Norfolk, Virginia, as it has reached the end of its useful life.

• Demolition: Shut down and disconnect the existing 50 Ton Outdoor Air-Cooled Chiller, including mechanical and electrical components. This involves valving off chilled water lines, disconnecting power, evacuating refrigerant, and removing the existing chiller via crane. Demolition also includes associated conduit and wiring back to the switchboard.

• New Installation: Install a new 50 Ton air-cooled chiller onto the existing concrete pad. This includes connecting chilled water supply and return lines, connecting new controls to the manufacturer's requirements and the building automation system, and ensuring proper functioning of temperature and pressure gauges. Testing and balancing for chiller flow rates, pressure, and temperature are required.

• Electrical Work: Provide and connect a new 300A, 3P circuit breaker, and a 400A, 3P fused disconnect with 300A fuses at the new chiller location. New conduit and wiring will be installed between the switchboard and the new chiller.

• Site Cleanup: Dispose of all demolished/removed material off-base and maintain a clean job site daily.

• All work must comply with standard industry practices, applicable local, state, federal codes, laws, and regulations, and the Unified Facilities Criteria.

• Damage caused by construction must be repaired to match adjacent areas.

• Work must be performed during regular Government working hours (8.5-hour period, Monday-Friday, excluding Government holidays).

• Contractor must submit an Accident Prevention Plan (APP) and Activity Hazard Analysis (AHA) 15 calendar days prior to the pre-performance conference.

• The work is located at Building NH-30, Naval Support Activity (NSA), Norfolk, Virginia.

• Contractor will be working around an occupied building; entry requires prior approval.

• Existing building contents must be kept secure; dust covers or protective enclosures are required.

• Permission to interrupt any roads, railroads, or utility services requires written request 15 calendar days in advance.

• Submittals required prior to construction include: Manufacturer's Product Data, Certificates, Manufacturer's Warranties, Work Schedule, Equipment List, Site Plan for Construction Laydown Area, and other submittals required by specifications.

• Location map of Naval Support Activity (NSA) – Building NH-30

• Building NH-30 Site Plan

• Photographs of existing conditions

Statement of Work (SOW) / Performance Work Statement (PWS)

To replace the existing 50 Ton Air Cooled Chiller and its associated controls at Building NH-30, Naval Support Activity, Norfolk, Virginia, as the current unit has reached the end of its useful life.

• Demolition of the existing 50 Ton Outdoor Air-Cooled Chiller and all related controls.

• Shut down and valve off chilled water supply and return lines.

• Disconnect electrical power and associated controls.

• Disconnect chilled water piping and cap off.

• Evacuate refrigerant from the system.

• Remove the existing chiller using a crane.

• Installation of a new 50 Ton air-cooled chiller on the existing concrete pad.

• Connect chilled water supply and return lines, including any necessary modifications.

• Connect new controls per manufacturer's requirements and tie into the building automation system.

• Testing and balancing for chiller flow rates, pressure, and temperature.

• Electrical work includes providing a new 300A, 3P circuit breaker, a 400A, 3P NEMA 4X fused disconnect, and connecting these to the new chiller using specified conduit and wiring.

• Disposal of all demolished/removed material off-base.

• Daily cleanup of the job site.

• The work is located at Building NH-30, Naval Support Activity (NSA), Norfolk, Virginia.

• Work must be performed during regular Government working hours (8.5 hours/day, Monday-Friday, excluding holidays).

• All work must comply with standard industry practices, applicable local, state, federal codes, laws, and regulations, and the Unified Facilities Criteria.

• Work must be conducted in a safe manner, complying with U.S. Army Corps of Engineers Safety Health Requirements Manual EM-385-1-1.

• Contractor must submit an Accident Prevention Plan (APP) and Activity Hazard Analysis (AHA) 15 calendar days prior to the pre-performance conference.

• Submittals required prior to construction include: Manufacturer's Product Data, Certificates, Manufacturer's Warranties, Work Schedule, Equipment List, Site Plan for Construction Laydown Area, and other submittals required by specifications.

• Contractor must provide dust covers or protective enclosures to protect existing work.

• Any damage caused by construction operations must be repaired at no additional cost to the Government.

• Permission to interrupt roads, railroads, or utility service requires a written request 15 calendar days in advance.

Form / Attachment / Pricing Sheet

This document is provision 52.204-24, "Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment." It requires offerors to represent whether they will provide or use "covered telecommunications equipment or services" in their offers. This provision is prescribed in FAR 4.2105(a).

• Prohibition: Details the restrictions under Section 889(a)(1)(A) and (a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019, which prohibit the procurement or use of certain telecommunications and video surveillance equipment and services.
• Definitions: Defines terms such as "backhaul," "covered telecommunications equipment or services," and "critical technology."
• Procedures: Instructs offerors to check the System for Award Management (SAM) for excluded parties.
• Representation: Requires offerors to check boxes indicating whether they "will" or "will not" provide covered telecommunications equipment or services, and whether they "do" or "do not" use such equipment or services.
• Disclosures: If an offeror represents "will" or "does" in certain sections, they must provide detailed disclosures about the entity that produced the equipment, a description of the equipment/services, and an explanation of their proposed use.

Bidders must carefully review this provision and accurately complete the representations and any required disclosures. Failure to do so may impact their ability to be considered for award. The information provided in the disclosures is critical for the Government to assess compliance with federal regulations regarding telecommunications and video surveillance equipment.

Other / Unclassified

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This document does not contain substantive information related to the opportunity. It indicates a potential issue with accessing the actual document content.

Form / Attachment / Pricing Sheet

This document is a "General Decision" which serves as a wage determination for building construction projects in Norfolk County, Virginia. It outlines the prevailing wage rates and fringe benefits for various labor classifications required for federal contracts in this area.

• Lists specific trades and their corresponding hourly wage rates and fringe benefits (e.g., Asbestos Worker, Boilermaker, Electrician, Laborer, Operator).
• Includes effective dates for each wage determination.
• Provides details on paid holidays and vacation policies for certain classifications.
• Explains identifiers used for union, survey, and state-adopted rates.
• Outlines the process for appealing wage determinations.
• References Executive Orders related to paid sick leave for federal contractors and minimum wage requirements.

This document is crucial for bidders to understand the labor costs associated with the opportunity. It ensures compliance with federal labor laws by specifying the minimum wages and benefits that must be paid to workers on the project. Bidders must factor these wage rates into their cost proposals to ensure accurate and compliant bidding.

Form / Attachment / Pricing Sheet

This document contains architectural and engineering drawings related to the "BUILDING NH-30 CHILLER REPLACEMENT" project at Naval Activity Support, Norfolk, Virginia. It provides detailed plans, schedules, and diagrams necessary for understanding the scope and execution of the chiller replacement.

• Cover Sheet (Sheet 1 of 13): Project title, location, and general information.
• List of Sheets & General Data (Sheet 2 of 13): Overview of all included drawings and governing regulations.
• Mechanical Drawings (Sheets 3-8): Includes legends, symbols, general notes, floor plans (demolition and new), details (heat tracing, pipe supports), schedules (chiller, pump, etc.), and control diagrams.
• Electrical Drawings (Sheets 9-13): Includes symbols, legends, abbreviations, general notes, demolition plans, site plans, and panel schedules.
• Keynotes and Warnings: Specific instructions and safety information related to the work.

These drawings are critical for bidders to understand the existing conditions, the scope of demolition required, and the specifications for the new chiller system and associated electrical work. They are essential for accurate bidding, proposal development, and project execution.

Form / Attachment / Pricing Sheet

This document is a Vendor Registration Guide for the Procurement Integrated Enterprise Environment (PIEE) platform. It provides step-by-step instructions for new and existing vendors to register for a PIEE user account and add specific roles, such as Proposal Manager or Proposal View Only, which are necessary for interacting with solicitations posted on the platform.

• New User Registration: Covers self-registration for a PIEE account, including creating a User ID, password, security questions, and completing user profile, supervisor, and company information.
• Role Assignment: Details how to select and add roles like 'SOL - Solicitation' and 'Proposal Manager' or 'Proposal View Only' to an account, including entering a CAGE code and justification.
• Existing User Role Addition: Provides instructions for current users to log in and add additional roles to their existing accounts.
• Account Management: Includes information on verifying profile details, submitting registration, and receiving confirmation emails.
• Support Information: Offers links and contact details for getting started, account support, and technical support.

This guide is crucial for any vendor intending to respond to solicitations managed through the PIEE platform. It outlines the necessary steps to gain access and the required roles (e.g., Proposal Manager) needed to submit offers. Bidders must follow these instructions to ensure they can participate in the solicitation process.

Form / Attachment / Pricing Sheet

This document, "Attachment K - Additional Clauses and Provisions.pdf", contains various clauses and provisions that are incorporated by reference into the contract. It serves to inform potential bidders of specific legal, regulatory, and contractual requirements that will apply to the performance of the contract.

This attachment includes, but is not limited to, the following clauses:

• FAR 52.204-27: Prohibition on a ByteDance Covered Application.
• FAR 52.204-29: Federal Acquisition Supply Chain Security Act Orders-Representation and Disclosures.
• DFARS 252.225-7059: Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region – Representation.
• DFARS 252.225-7966: Prohibition Regarding Russian Fossil Fuel Business Operations – Representation.
• FAR 52.244-6: Subcontracts for Commercial Products and Commercial Services (lists numerous flow-down clauses).
• FAR 252.225-7013: Duty-Free Entry.
• FAR 52.223-10: Waste Reduction Program.
• FAR 52.223-23: Sustainable Products and Services.
• FAR 252.204-7012: Safeguarding Covered Defense Information and Cyber Incident Reporting.
• FAR 52.240-1: Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act-Covered Foreign Entities.

Bidders must carefully review each clause and provision to understand their obligations and potential impacts on their ability to perform the contract. This includes, but is not limited to, restrictions on certain technologies and applications, supply chain security requirements, prohibitions related to specific geographic regions or business operations, requirements for subcontracts, duty-free entry procedures, waste reduction, sustainable products, safeguarding of information, and prohibitions related to unmanned aircraft systems. Failure to comply with these clauses can affect proposal evaluation and contract performance.

Form / Attachment / Pricing Sheet

This document is a form for offerors to acknowledge receipt and understanding of any amendments issued for a solicitation. It requires the offeror to list the amendment numbers and dates they have received and acknowledged.

• A table to record "Amendment No." and "Date" for each amendment acknowledged.
• Fields for "Offeror Name," "Authorized Individual to Sign," "Signature," and "Date."

Bidders must complete and submit this form to confirm they have received and reviewed all amendments to the solicitation. Failure to acknowledge amendments may impact the completeness of their proposal submission.

Form / Attachment / Pricing Sheet

This document is the Pre-Proposal Inquiry (PPI) Submission Form for Solicitation N4008526R0077, related to the NH-30 REPLACE CHILLER project at Naval Support Activity (NSA), Norfolk, VA. It is designed for potential bidders to submit questions regarding the solicitation.

• The form includes fields for 'Submitted By', 'Date Submitted', 'Reference (Page, Section, Paragraph)', and 'Question'.
• It is a structured template to ensure all necessary information is provided for each inquiry.

Bidders should use this form to submit any questions they have about the solicitation documents or requirements. Proper completion and submission of this form will ensure that the government can address all vendor queries, facilitating a clearer understanding of the project and requirements before proposal submission.

Form / Attachment / Pricing Sheet

This document, "ATTACHMENT E - ODP.xlsx", appears to be a spreadsheet related to an "Other Duty Placement" (ODP) process, likely for personnel clearances or assignments. It contains fields for tracking individuals, including their start and end dates, personal identifiers (SSN, Name, DOB), installation, company, sponsor information, and clearance status.

• Personnel Information: Fields for SSN, Last Name, First Name, Middle Name, and Date of Birth (DOB).
• Assignment Details: Includes Installation, Company, Sponsor, Sponsor Command, Sponsor Phone Number, and Sponsor Email.
• Clearance Tracking: Fields for Results, FBI/SID, Date to be Cleared, Disposition (DISPO), Checked In, and Operational International (OP INTL).
• Requirement Indicator: A column labeled 'REQ'.

While this document is an attachment, its direct relevance to bidders in terms of proposal submission or evaluation is unclear from the provided snippet. It seems to be an internal tracking or administrative form used by the government. Bidders should review the full content to determine if it relates to personnel requirements, security clearances, or specific operational roles that might impact their ability to perform the contract or if it's purely administrative data for the government's internal use.

Solicitation / RFP / RFQ

This solicitation is for the Design-Build (DB) / Design-Bid-Build (DBB) replacement of the 50 Ton outdoor air-cooled chiller and all related controls at Building NH-30, Naval Support Activity (NSA), Norfolk, Virginia. The project requires ordering a new chiller and using a crane for removal and replacement. The work is primarily within the Hampton Roads, Virginia Area of Responsibility (AOR).

• Replacement of the existing 50 Ton outdoor air-cooled chiller and associated controls.

• Requires supervision, labor, material, and equipment.

• Detailed specifications, drawings, and executable scope of work are provided in Attachments A and B.

• Contract Type: Indefinite Delivery / Indefinite Quantity (IDIQ) Multiple Award Construction Contract (MACC).

• Period of Performance: 240 calendar days from task order award.

• Estimated Budget Range: $250,000 to $500,000.

• NAICS Code: 238220 – Plumbing, Heating, and Air-Conditioning Contractors.

• Liquidated Damages: $219.96 per calendar day for delay.

• Proposals must be submitted electronically via the PIEE Solicitation Module by Monday, 09 March 2026, no later than 1400 EDT.

• Late proposals will not be considered.

• Award will be made on a fair opportunity basis to the responsible offeror providing the lowest price.

• Evaluation criteria: Price only.

• Proposal Acceptance Period: 120 days from receipt of offers.

• This solicitation is for SB MACC Contract Holders only. A list of eligible contractors is provided.

• All terms and conditions of the base MACC contract apply.

• Amendments will be posted on SAM.gov and PIIE.

• A site visit is scheduled for 11 February 2026 at 09:30 EST.

• Pre-Proposal Inquiries (PPIs) are due 14 days prior to the proposal due date and must be submitted using the PPI form (Attachment F).

• Offerors are advised that funding may not be available, and no award will be made if funds are not available.