Outdoor LED Sign, Programmable

Solicitation / RFP / RFQ

This is a combined synopsis and solicitation for commercial items, prepared in accordance with FAR Subpart 12.6. The Naval Undersea Warfare Center Division, Newport (NUWCDIVNPT) intends to procure one (1) outdoor LED Sign on a Firm Fixed Price (FFP) basis. This requirement is solicited as a 100% Small Business Set Aside under NAICS Code 339950 (Sign Manufacturing) with a size standard of 500.

• Item: Outdoor LED Sign

• Display: 12mm RGB Full Color (120 x 200 SF)

• Active Display Size: Minimum 4 ft (H) x 7 ft (W), Maximum 4 ft (H) x 8 ft (W)

• Connectivity & Software: Hardwired connection with Lightspeed compatible software

• Electrical Requirements: 120VAC, 2-10 amps, single phase

• Network Connection: Ethernet

• Mounting: Wall mountable

• Environmental: Weather resistant

• Programmability: Capable of adjusting lettering, character height, spacing, color, etc.

• Framing: Simple framing preferred

• Delivery: F.O.B. Destination, Naval Undersea Warfare Center, AUTECT Detachment, Cape Canaveral, FL 32920. Best delivery not to exceed 8 weeks from award.

• Unique Item Identifier (UID): Required for items with a unit acquisition cost of $5,000.00 or more.

• Contract Type: Firm Fixed Price (FFP)

• Estimated Value: Not explicitly stated, but individual items costing $5,000.00 or more require UID.

• Submission: Quotes must include price, detailed specifications, point of contact (phone/email), contractor CAGE code, and contractor SAM UID.

• Evaluation: Award will be made to the offeror with the lowest price technically acceptable (LPTA) quote.

• Technical Acceptability Requirements:

  1. Quote the required item in the required quantity.
  2. Submit detailed specifications.
  3. Provide proof that items are new products (no subscription/follow-on payments, works offline). Drop shipping from outside the US is not acceptable. Gray market items are not accepted.
  4. Past performance will be considered via the Supplier Performance Risk System (SPRS).

• Key Deadlines: Quotes due by March 12, 2026, at 2:00 PM EST.

• 100% Small Business Set Aside.

• Offerors must be registered in the System for Award Management (SAM).

• This solicitation includes numerous FAR and DFARS clauses and provisions, which are incorporated by reference.

• TAA compliance is not required.

• The screen is not required to project sensitive information.

• Comparable and competitive software alternatives are acceptable if they do not require subscription or follow-on payments and work offline.

• Payment will be via Wide Area Workflow (WAWF).

• Questions should be directed to Amy Prisco at amy.k.prisco.civ@us.navy.mil.

Amendment / Modification

This amendment clarifies several questions regarding the procurement:

• TAA compliance is not required.
• The screen will not project sensitive information.
• Exact screen sizes are not specified, but should be as large as possible not to exceed 5x8 feet.
• All other details remain unchanged.

This amendment addresses specific questions and does not appear to modify specific sections of the original solicitation.

No changes to proposal deadlines or submission requirements are indicated by this amendment.

Solicitation / RFQ

This is a combined synopsis and solicitation for commercial items to procure one (1) LED Sign, Outdoor, IAW Government Minimum Specifications. The procurement is being conducted as a 100% Small Business Set Aside under NAICS Code 339950: Sign Manufacturing. The contract will be Firm Fixed Price (FFP).

• Item: LED Sign, Outdoor, 12mm RGB Full Color (120 x 200 SF)

• Active Display Size: Minimum 4 ft (H) x 7 ft (W), Maximum 4 ft (H) x 8 ft (W)

• Connectivity & Software: Hardwired connection with Lightspeed compatible software

• Electrical Requirements: 120VAC, 2-10 amps, single phase

• Network Connection: Ethernet

• Mounting: Wall mountable

• Environmental: Weather resistant

• Programmability: Capable of adjusting lettering, character height, spacing, color, etc.

• Framing: Simple framing is preferred

• Delivery: F.O.B. Destination, Naval Undersea Warfare Center, AUTECT Detachment, Cape Canaveral, FL 32920. Best delivery date not to exceed 8 weeks from award.

• Unique Item Identifier (UID): Required for items with a unit acquisition cost of $5,000.00 or more.

• Contract Type: Firm Fixed Price (FFP)

• Evaluation: Lowest price technically acceptable (LPTA)

• Technical Acceptability Requirements:

  1. Quote the required item in the required quantity.
  2. Submit detailed specifications with quotes.
  3. Ensure all hardware/software delivered are new products and not delivered outside the US.
  4. Provide proof that all items configured in-house are new products; gray market items are not accepted.

• Past Performance: Past performance information within the Supplier Performance Risk System (SPRS) will be considered.

• Submission Deadline: Quotes must be received on or before 12 March 2026 at 2:00 PM Eastern Standard Time (EST).

• Submission Method: Electronically via email to amy.k.prisco.civ@us.navy.mil

• 100% Small Business Set Aside

• Offerors must be registered in the System for Award Management (SAM).

• This announcement constitutes the only solicitation.

• Quotes must include: point of contact (phone number and email address), contractor CAGE code, and contractor SAM UID.

• Payment will be via Wide Area Workflow (WAWF).