PACS Refresh 2026 for Southeastern Power Administration

Questions & Answers / Clarifications

This document provides responses to vendor questions and clarifications regarding the procurement of a security system, likely related to video surveillance and access control.

• Alternative Products: SEPA will consider alternative products compatible with Genetec Security Center and listed on their supported device list. Components must be TAA compliant.
• Modifications: The winning bidder is responsible for modifications arising from installation, including cabling, minor construction, and software integrations.
• Software Services Agreement (SSA): A minimum 3-year SSA is required, including semi-annual patch cycles for servers, cameras, and access control panels for vulnerability mitigation.
• Training: Basic "try this, before you call us" training is required for the system, door controllers, and potential replacements.
• Camera Specifications: PTZ cameras are required on the corners of the main HQ building; other cameras are not required to be PTZ. Specific Bosch camera models and quantities are listed.
• Power: A high wattage POE switch is preferred over injectors to minimize plugged-in devices.
• Facility Details: The facility is 25 years old, approximately 22,100 sqft, with brick and drywall perimeter walls. Power is on-grid with battery backup and secondary generator backup. Dropped ceilings are present indoors but not outdoors.
• Cabling: New wire runs are estimated at 1000-1500 ft. Conduit will be required in some areas (estimated 50-150 ft). Existing cable will not be utilized.
• Budget: No budget range is provided; vendors are asked to submit their most fair and reasonable bid. Funds are appropriated through the government procurement process.
• Payments: Payments will be structured by milestone completion, with invoices submitted with progress reports. The contractor will provide all labor, materials, services, and equipment.

This Q&A document clarifies technical requirements, responsibilities, and logistical details, which may impact how vendors prepare their proposals and technical solutions. It also specifies camera models and quantities, and provides details on facility infrastructure relevant to installation.

Other / Unclassified

This document is a presentation outlining the "PACS Refresh 2026" project for the Southeastern Power Administration (SEPA). It details the scope of work, deliverables, key components, timeline, performance standards, roles and responsibilities, assumptions, constraints, payment terms, and submission timeline.

This presentation provides critical information for potential bidders regarding the upgrade and replacement of Physical Access Control Systems (PACS) at SEPA's Main Site and Remote Operations Site. Key details include:

• Scope: Upgrade and replace all PACS, ensuring compliance with FIPS 201 and the Secure Networks Act.
• Deliverables: Updated PACS hardware/software, door access control, intercoms, camera systems, Cat 6 cabling, and training materials.
• Key Components: Specific hardware and software requirements are listed, including HID readers, modules, controllers, Grandstream intercoms, Bosch cameras, and Genetec Security Center software.
• Timeline: The project is phased from Q1 2026 (Assessment & Selection) through Q2 2026 (Training & Deployment).
• Performance Standards: Compliance with FIPS 201, Secure Networks Act, high-resolution cameras with 24/7 monitoring and 30-day storage, compatibility with Genetec Security Center, and 95% training proficiency.
• Contract Details: A Firm-Fixed-Price contract with milestone-based payments is anticipated. Acceptance is based on security tests and operational proficiency.
• Submission Timeline: Key dates include a Site Visit on Feb 5, 2026, and a Bid Deadline on Feb 27, 2026.
• Contacts: Juvonna Mattox (Contracting Officer) and Hector Santiago (COR) are listed for inquiries.

Statement of Work (SOW) / Performance Work Statement (PWS)

To upgrade and replace all Physical Access Control Systems (PACS), including door access control systems, intercom systems, and camera surveillance systems at two separate sites (Southeastern Power Administration's Main site and Remote Operations Site).

• Conduct site surveys to evaluate current PACS infrastructure, camera coverage, and security vulnerabilities.

• Ensure compatibility with FIPS 201 PIV credential requirements and Secure Networks Act Section 2 equipment restrictions.

• Procure, install, and configure new access control, intercom, and camera surveillance systems meeting FIPS 201 standards and Secure Networks Act prohibitions.

• Integrate PACS with Genetec security center and monitoring systems.

• Provide user training and comprehensive user manuals, including compliance guidelines.

• Establish a post-installation maintenance strategy and define service-level agreements.

• Updated PACS hardware & software (FIPS 201-compliant and Secure Networks Act-approved).

• New door access control, intercom solutions, and camera surveillance systems.

• New Cat 6 cabling (provided and installed by contractor where applicable).

• Period of Performance: 3 months from contract award.

• Place of Performance: Southeastern Power Administration HQ Office (Elberton, GA) and Southeastern Power Administration Remote Operations Site (Elberton, GA), and Vendor's Facility.

• Compliance with FIPS 201 standards for identity authentication.

• Compliance with Section 2 of the Secure Networks Act regarding telecommunications and surveillance equipment.

• Surveillance cameras must provide high-resolution imaging, 24/7 monitoring, and secure data storage for a minimum of 30 days.

• Training must ensure at least 95% personnel proficiency.

• Government intends to issue a Firm-Fixed-Priced contract.

• Phase 1 (Q1 2026): Assessment and system selection.

• Phase 2 (Q2 2026): Installation and configuration.

• Phase 3 (Q2 2026): Testing and system integration.

• Phase 4 (Q2 2026): User training and deployment.

• Site Visit: February 5th, 2026.

• Bid Submission Deadline: February 27th, 2026, 3 PM Eastern Time.

• Expected Decision Date: March 5th, 2026.

• Vendor Start Date: Within 30 days of Award.

• Vendor Close-out Date: NLT 3 Months from the vendor start date.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the solicitation for security system components and integration.

• Alternative Products: SEPA will only consider alternative products compatible with the Genetec Security Center and listed on their supported device list.
• Modifications Responsibility: The winning bidder is responsible for modifications arising from installation, including cabling infrastructure, minor construction (drilling), and software integrations.
• TAA Compliance: Like-kind-and-quality components are acceptable if TAA compliant and compatible with Genetec Security Center.
• Software Services Agreements (SSA): A minimum 3-year SSA is required.
• Patch Cycles & Vulnerability Mitigation: Must be included in at least a 3-year support agreement.
• Training: Basic "try this, before you call us" training is expected, covering the system, door controllers, and basic replacements.
• Substitutions: Replacements for items no longer manufactured must comply with government regulations and be compatible.
• Camera Requirements: Specific camera models and quantities are detailed, with the NDP-5523-Z30L being end-of-life and the NDP-5533-Z30L an acceptable replacement. PTZ cameras are required on HQ building corners.
• Workstation: SEPA does not currently have a dedicated workstation for the camera system but is open to it.
• Patch Panels & Power: SEPA will provide the patch panel; bidders can use injectors or a high-wattage PoE switch (preferred) for power.
• Surge Protection: Protection is required on the device end.

These clarifications may affect product selection, cost estimations, and the scope of work for potential bidders. Bidders should ensure their proposals address these points, particularly regarding Genetec compatibility and the required support agreement duration.

Statement of Work (SOW)

To upgrade and replace all Physical Access Control Systems (PACS), including door access control systems, intercom systems, and camera surveillance systems at two separate sites (Southeastern Power Administration's Main site and Remote Operations Site). The project aims to ensure compliance with FIPS 201 standards for identity authentication and Section 2 of the Secure Networks Act.

• Conduct site surveys to evaluate current PACS infrastructure, camera coverage, and security vulnerabilities.

• Ensure compatibility with FIPS 201 PIV credential requirements and Secure Networks Act equipment restrictions.

• Procure, install, and configure new access control, intercom, and camera surveillance systems meeting FIPS 201 standards and Secure Networks Act compliance.

• Integrate and test PACS with Genetec security center and monitoring systems.

• Provide user training and deliver comprehensive user manuals.

• Establish a post-installation maintenance strategy and define service-level agreements.

• Updated PACS hardware & software (FIPS 201-compliant and Secure Networks Act-approved).

• New door access control, intercom solutions, and camera surveillance systems.

• New Cat 6 cabling.

• Specific required components include various HID readers, controllers, Grandstream intercoms, Bosch cameras, Genetec Streamvault servers, server software (HID PIVClass Certificate Management, Genetec PIVM Embedded enrollment), and enrollment workstation hardware/software.

• Genetec Security Center (newest version) and HID PivClass software.

• Fully integrated surveillance system with remote monitoring.

• System integration reports and testing documentation.

• Training materials detailing FIPS 201 and Secure Networks Act compliance.

• Period of Performance: 3 months from contract award.

• Place of Performance: Southeastern Power Administration HQ Office (Elberton, GA) and Southeastern Power Administration Remote Operations Site (Elberton, GA), and Vendor's Facility.

• Phase 1 (Q3 2026): Initial assessment and system selection.

• Phase 2 (Q4 2026): Installation and configuration.

• Phase 3 (Q4 2026): Testing and final system integration.

• Phase 4 (Q4 2026): User training and full deployment.

• All PACS components must comply with FIPS 201 authentication requirements and Secure Networks Act restrictions.

• Surveillance cameras require high-resolution imaging, 24/7 monitoring, and 30 days of secure data storage.

• Training must achieve at least 95% personnel proficiency.

• Site Visit: February 5th, 2026.

• Bid Submission Deadline: February 27th, 2026, 3pm Eastern Time.

• Expected Decision Date: March 5th, 2026.

• Title submission: “PACS Refresh 2026 for Southeastern Power Administration”.

• Include solicitation number: 89503508142026.

• Include offeror name, address, telephone, and email.

• Offeror must be registered in SAM.gov.

• Provide past performance information.

• Contracting Officer: Juvonna Mattox.

• Contracting Officer's Representative (COR): Hector Santiago.

• Technical Approach

• Past Performance

• Cost or Price (Technical and past performance are approximately equal to cost or price).

• Fair and Reasonably Priced.