Portable Latrine for FY 26 Friendship Festival at Yokota AB, Japan

Questions & Answers / Clarifications

This document summarizes the minutes of a pre-proposal conference and site visit held for Request for Quotations (RFQ) No. FA520926Q0030, concerning the rental, leasing, emptying, cleaning, and re-supplying of portable latrines and hand wash stations for the 2026 Friendship Festival.

• Transportation Access (Site A): Two gates are available for item delivery. Specific instructions on the authorized gate and delivery times will be provided by the 374th Civil Engineer Squadron (CES) prior to the performance start date.

• Installation Schedule (Site A): While the site is currently only available in the evening for installation, the CES representative will attempt to arrange earlier times. Offerors should base quotes on the current PWS schedule unless a formal amendment is issued.

• Installation Layout (Location C): The CES representative confirmed that latrines can be installed in configurations other than a single line, including breaking the line into smaller sections or a back-to-back installation in two rows.

• Solicitation Addenda (52.212-1 Instructions to Offerors): The requirement to submit a potential training schedule (page 17, paragraph b) is Not Applicable (N/A) for this solicitation.

• CLIN Structure: The solicitation includes two separate CLINs for nearly identical items due to different funding sources. The total quote amount should be divided equally (50% each) between CLIN 0001 and CLIN 0002.

• FAR Overhaul: Newly overhauled FAR regulations will be utilized for this solicitation's contract documents.

• Questions regarding installation and site access were addressed. Offerors should note that the training schedule submission is not required. The CLIN structure and the use of new FAR regulations are clarified. Offerors should base their quotes on the current PWS schedule unless an amendment is issued.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide rental, leasing, emptying, cleaning, and re-supplying of portable latrines and hand wash stations for the FY 2026 Friendship Festival at Yokota Air Base, Japan.

• Provide 181 portable latrines (165 Western Style, 16 Handicapped) and 8 hand wash stations.

• Latrines and stations must meet specified standards (e.g., Urban let KZY-Western, Hino Kogyo MP-1-WQT, Hamanetsu -HW-12).

• Label all latrine doors in English and Japanese with lettering at least two inches high.

• Handicap latrines must have signage differentiating emergency and flush buttons.

• Provide interior lighting for all latrines and exterior lighting at designated areas (B, C, D, & E).

• Supply liquid soap and maintain filled water tanks for hand wash stations; wastewater must be pumped into a tank, not drained freely.

• Empty, clean, and re-supply latrines and hand wash stations according to a specified schedule, ensuring they are free of debris, stains, and odors.

• Maintain a disinfectant solution level of five inches in waste containers after each removal.

• Place trash containers with disposable bags in each latrine, replacing bags during cleaning.

• Post "Closed for Cleaning" signs in English and Japanese during cleaning or emptying.

• Dispose of collected waste at Yokota Air Base Sewage manhole near Building 88, with an alternate location specified.

• Re-supply toilet paper (estimated 7,100 rolls) and hand sanitizer (estimated 175 large bottles) throughout the event. Excess supplies to be returned to the U.S. Government.

• Installation: Friday, 15 May 2026.

• Event Operation: Dates and times provided, including specific cleaning schedules.

• Removal: Completed by 0440 on Monday, 18 May 2026.

• Work Site: Friendship Festival area on/or near the flight line and Building 88 at Yokota AB, Japan.

• Contractor must provide a Contract Manager and Alternate(s) with full authority and English proficiency.

• Contractor employees must present a neat appearance and not pose a threat to health, safety, or security.

• Contractor employees must not have conflicts of interest with US Government employment.

• Contractor employees authorized by proper authority may be granted access to Yokota AB.

• Contractor must exercise care to avoid damage to facilities and grounds; any damage caused by the contractor must be repaired at their expense.

• Government will provide water, electricity, and sewage at available facilities.

• Government will provide emergency services (Security Police, Fire Protection, Hospital Emergency on a reimbursable basis) by dialing DSN: 911 or 042-511-9110.

• Government Representative(s) are TSgt Khinsavath, David and SSgt Goldstein, Matthew.

Form / Attachment / Pricing Sheet

This document is a master plan overview for the Friendship Festival FY24 at Yokota Air Base, Japan. It details the layout and facilities related to static aircraft displays and associated support infrastructure.

• Legend: Identifies various symbols and their meanings, including:
  • ECP (Entry Control Point)
  • TCP (Traffic Control Point)
  • Rally Points
  • Ash Pit
  • Cooking Oil Disposal
  • Dumpster
  • Hand Washing Station
  • Mist Machine
  • Smoke Pit
  • Water Buffalo
  • Latrine
  • Barrier
  • Bike Parking
• Facility Locations: Depicts specific areas and stations such as:
  • "50 PJ/6 Handicapped PJ/2 Handwash Station"
  • "55 PJ/5 Handicapped PJ/ 3 Handwash"
• Roads and Buildings: Outlines the airfield layout, including streets (Davis St, Airlift Ave, Castle St, etc.) and building footprints.
• Display Aircraft: Indicates areas designated for aircraft display.
• Scale and Orientation: Provides a map scale in meters and feet, and indicates the direction of True North.

This map is crucial for understanding the physical layout of the event area, including the placement of essential facilities, access routes, and potential operational zones. Bidders can use this to visualize the event site, identify logistical considerations, and understand the spatial context of any related requirements or services that may be solicited for the Friendship Festival.

Form / Attachment / Pricing Sheet

This document is a pricing schedule for the supply of portable latrines, including rental, leasing, cleaning, and servicing. Bidders must use this schedule to provide their pricing.

• CLIN 0001 & 0002: Details the requirement for portable latrines, including specific quantities for Urban, Handicapped, and Handwashing Station types. The unit of measure is 'Lot'.
• Pricing: Requires Unit Price (JPY) and Amount (JPY) for each CLIN.
• Note 1: Requires bidders to specify the product offered and submit catalogs/specifications. Quotes without manufacturer part numbers, specifications, or detailed experts will not be considered.

This pricing schedule is critical for bidders to understand the specific quantities and types of portable latrines required. Bidders must accurately complete this schedule with their pricing in JPY and ensure all required product information and specifications are submitted as per Note 1 to be considered for this opportunity.

Solicitation / RFP / RFQ

This document supplements Solicitation No. FA520926Q0030, which is for the rental, leasing, emptying, cleaning, and re-supplying of portable latrines and hand wash stations for the 2026 Friendship Festival.

• Rental, leasing, emptying, cleaning, and re-supplying of portable latrines and hand wash stations.

• Not specified in this document.

• Questions Deadline: April 24, 2026, 16:00.

• Quote Submission Deadline: April 28, 2026, 14:00, via e-mail.

• Site Visit: April 23, 2026, 10:00, at Bldg. 620. Attendees must submit names by April 22, 2026, 14:00.

• Offerors are recommended to register with the System for Award Management (SAM).

• Offerors are requested to enter their Commercial and Government Entity (CAGE) Code/NATO CAGE (NCAGE) on their offer.

• Contact information for contract assistance is provided for Ms. Mikiko Owada (Contract Specialist) and Ms. Shoko Toda (Contracting Officer).

• Clauses or Provisions incorporated by reference are available electronically at Acquisition.Gov.

• Information provided at the site visit conference will not qualify the terms and conditions of the solicitation unless amended in writing.

• If payment is made to a Japanese bank account via EFT, a transaction fee of ¥735 will be deducted, which the U.S. Government will not repay.

Solicitation / RFP / RFQ

This solicitation (FA520926Q0030) is for the rental, leasing, emptying, cleaning, and re-supplying of portable latrines and hand wash stations for the 2026 Friendship Festival. The North American Industry Classification Standard (NAICS) code is 532490, with a size standard of 500.

• Provision of portable latrine and hand wash station services.

• Services include rental, leasing, emptying, cleaning, and re-supplying.

• The services are for the "Friendship Festival 2026".

• The contract type is Firm Fixed Price.

• The period of performance for delivery is from 15 May 2026 to 18 May 2026 for both line items.

• Offer Due Date: 28 April 2026, 02:00 PM local time.

• Proposals must be submitted electronically via email to mikiko.owada.jp@us.af.mil.

• Offerors must hold prices for 20 calendar days from the date specified for receipt of offers.

• The response shall consist of two parts: Part I - Summary and Miscellaneous Data (including SF 1449 completion, training schedule, and acknowledgment of amendments) and Part II - Price (completed Schedule of Supplies/Services).

• Evaluation will be based on PRICE and other factors considered most advantageous to the Government.

• This acquisition is currently set as UNRESTRICTED.

• The solicitation incorporates FAR clauses 52.212-1, 52.212-3, and 52.212-5 by reference.

• Payment will be made via Wide Area WorkFlow (WAWF).

• Two attachments are listed: "PWS 20 Jan 26" and "PJ Map 2026", both identified as Performance Work Statements.

Performance Work Statement (PWS)

To outline the requirements for the rental, leasing, emptying, cleaning, and re-supplying of portable latrines and hand wash stations for the FY 2026 Friendship Festival at Yokota Air Base, Japan.

• Provide and service 181 portable latrines (165 Western style, 16 handicapped) and 8 hand wash stations.

• Ensure latrines and stations meet specified standards (e.g., Urban Jet KZY-Western, Hino Kogyo MP-1-WQT, Hamanetsu -HW-12).

• Label all latrine doors in English and Japanese with minimum 2-inch lettering, including specific signage for handicap latrines.

• Provide interior lighting for all latrines and exterior lighting for safety in designated areas.

• Supply liquid soap and maintain filled water tanks for hand wash stations; wastewater must be pumped into a tank, not drained freely.

• Empty latrines before cleaning, maintain a 5-inch disinfectant solution level, and provide trash containers with disposable bags.

• Ensure latrines and stations are free of debris, stains, and odors after cleaning.

• Dispose of collected waste at the Yokota Air Base Sewage manhole or an alternate location.

• Re-supply toilet paper (estimated 7,100 rolls) and hand sanitizer (estimated 175 large bottles).

• Cleaning to be free of all debris, stains, smudges, marks, mud, dust, dirt, sand, soil grit, mildew, fungus, scum, and rust stains.

• Disinfectant solution level of five (5) inches in each waste container after waste removal.

• Regular cleaning and re-supply schedule to be followed.

• Installation: Friday, 15 May 2026.

• Work Site: Friendship Festival area on/or near the flight line and Building 88 at Yokota AB, Japan.

• Hours of Operation: Varying times from 15 May to 18 May 2026.

• Final emptying, cleaning, and removal by 0440 on Monday, 18 May 2026.

• Contractor must provide a Contract Manager with full authority and English proficiency.

• Contractor employees must present a neat appearance and not pose a threat to health, safety, or security.

• Contractor employees must be authorized for access to Yokota AB.

• Government will provide water, electricity, and sewage. Emergency services (Security Police, Fire Protection, Hospital Emergency) are available.

• Contractor is responsible for repairing any damage caused by their operations.