36C78626R50110 -- S208

Quick Summary

The Department of Veterans Affairs (VA), National Cemetery Administration, is soliciting proposals for Grounds Maintenance Services at the Los Angeles National Cemetery, CA. This opportunity, identified as 36C78626R50110, is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. The contract includes a base year and four option years, with a maximum aggregate value of $9.5 million. Proposals are due by April 13, 2026, at 5:00 PM PST.

Scope of Work

The contractor will provide comprehensive grounds maintenance services for the 114.5-acre Historic Cemetery Site and 13.26-acre Columbarium Site. Key services include:

• Turf and Grass Maintenance: Mowing, trimming, edging, renovation, fertilization, pest control, aerification, topdressing, and dethatching, including specific plans for Kikuyu and Bermuda grass control.
• Plant and Plant Bed Maintenance: Care for trees, shrubs, and planting beds, including specialized palm tree pruning.
• Irrigation System Management and Maintenance: Operation, repair, and upkeep of irrigation systems.
• Drainage System Maintenance and Trash and Debris Removal.
• Pavement and Structure Appearance Maintenance.
• Headstone Services: Setting, alignment, raising, re-aligning, and renovation of sunken graves for upright, memorial, and flat markers. Davis-Bacon Act wages apply to specific headstone services.
• Pest Control: Vertebrate and general pest management.

Contract Details

• Contract Type: Solicitation (competitive).
• Duration: One (1) Base Year plus four (4) One-Year Option Periods, extending through May 14, 2031. The base period is from May 15, 2026, to May 14, 2027.
• Value: Guaranteed minimum of $10,000.00 with a maximum aggregate value of $9,500,000.00 over the life of the contract.
• Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside.

Submission & Evaluation

• Proposal Due Date: April 13, 2026, at 5:00 PM PST.
• Submission Method: Via email to Ralph.Crum@va.gov with the subject line "36C78626R50110_Company Name".
• Site Visit: A vendor site visit is scheduled for March 18, 2026, from 9 AM to 4 PM PST. RSVP by March 17, 2026, 3 PM PST.
• Questions Deadline: March 20, 2026, 5 PM PST.
• Basis of Award: Lowest Price Technically Acceptable (LPTA), representing the best value to the Government.
• Evaluation Factors: Technical acceptability will be assessed based on:
  • Turfgrass Management Plan (<=25 pages)
  • Integrated Pest Management Plan (<=20 pages)
  • Irrigation Management Plan (<=20 pages)
  • Work Plan (<=30 pages), including subcontractor list, staffing, equipment, and Site Manager.
  • Site Specific Safety Plan (<=5 pages)
  • Contractor Quality Control (CQC) Plan (<=5 pages)
  • Certified Arborist Documentation.
• Required Forms: Offerors must complete and submit SF 1449, Price Schedule (898 LANC Price Sched), and VAAR 852.219-75.

Key Requirements & Considerations

• Dignity Clause: Contractors must adhere to strict guidelines for conduct within the cemetery, emphasizing reverence for gravesites and proper handling of headstones/markers. Employees must sign compliance statements.
• Quality Assurance: Performance will be monitored via a Quality Assurance Surveillance Plan (QASP) covering various tasks and employee conduct.
• Labor Standards: The Service Contract Act (SCA) and Davis-Bacon Act (DBA) wage determinations apply. A Collective Bargaining Agreement (CBA) for the site is also provided, outlining employment terms and costs.
• Pricing: Bidders must use the provided pricing sheet (898 LA NC Price Sched) to formulate their proposed pricing for all line items across the base and option periods.