36C78626R50110 -- S208

Performance Work Statement (PWS)

To maintain the Los Angeles National Cemetery (LANC) grounds to ensure an aesthetically pleasing environment that honors Veterans.

This PWS outlines requirements for comprehensive grounds maintenance and improvement services at LANC. Key areas include:

• Turf & Grasses Maintenance: Mowing, trimming, edging, fertilization, pest control, aeration, topdressing, and renovation.

• Plant & Bed Maintenance: Pruning, pest control, fertilization, and weed control for trees, shrubs, and groundcovers.

• Irrigation System Management: Maintenance, scheduled upkeep, and repair of the irrigation system.

• Drainage System Maintenance: Clearing grates, catch basins, culverts, and drain lines.

• Trash & Debris Removal: Regular collection and disposal from all cemetery grounds and receptacles.

• Pavement Appearance: Sweeping, cleaning, and pressure washing of roads, walkways, and parking areas.

• Structure Appearance: Cleaning and minor repairs to columbaria, walls, gates, signage, and other structures.

• Headstone Services: Setting new headstones, realigning existing ones, and performing fine-tuned alignment.

• Gravesite Maintenance: Renovation of sunken graves.

• Specific requirements for mowing heights, weed-free areas (98% in visually prominent areas), pest control (90% elimination), and headstone alignment tolerances (1/8-inch).

• Quality control program required from the contractor.

• Government surveillance via Quality Assurance Surveillance Plan (QASP).

• Weekly inspections by the contractor with submitted reports.

• Period: Twelve (12) month base year plus four (4) twelve-month option years.

• Place: Los Angeles National Cemetery (LANC), 950 S. Sepulveda Blvd., Los Angeles, CA 90049.

• Contract Type: Firm Fixed Price, Indefinite Delivery-Indefinite Quantity (IDIQ).

• Personnel: Contractor must provide a qualified Site Manager and Alternate Site Manager, available 24/7. All personnel must possess required licenses (e.g., pesticide applicators) and adhere to strict conduct and dress codes.

• Security: Contractor personnel must abide by all security rules and maintain lists of personnel and vehicles on site.

• Quality Control: Contractor must submit a Quality Control Plan with their proposal.

• Reporting: Weekly inspection reports, pesticide application data sheets, and progress meeting minutes are required.

• Interference: Work must not interfere with government operations, funerals, or ceremonies. Burial activities take precedence.

• Government Furnished Property: Limited to a parking/staging area, temporary debris storage, a dumpster for trash/headstones, water, and new/replacement headstones.

• Contractor Furnished Items: All other labor, equipment, materials, and services are the contractor's responsibility.

Amendment / Modification

This amendment (0002) to the solicitation provides the main Performance Work Statement (PWS) document, which was not included in the original solicitation.

• Performance Work Statement (PWS) for Grounds Maintenance at Los Angeles National Cemetery.

• No changes to proposal deadlines or submission requirements are indicated in this amendment. Bidders should review the newly provided PWS for detailed requirements.

Amendment / Modification

This amendment (0001) to solicitation 36C78626R50110 modifies the original solicitation by:

• Extending the Solicitation Date from 03/01/2026 to 03/16/2026.

• Adding a new attachment: "INSTRUCTIONS TO OFFERORS EVALUATION CRITERIA_03162026.docx".

• Removing the previous attachment: "INSTRUCTIONS TO OFFERORS_EVALUATION CRITERIA.docx".

• The "Instructions to Offerors" section has been updated.

• The "Solicitation Date" has been changed.

• The "Documents, Exhibits, or Attachments" section has been updated to reflect the new and removed attachments.

• The deadline for proposal submission has been extended to April 13, 2025, 3:00 PM PST.

• Offerors must acknowledge receipt of this amendment.

• The vendor site visit date has been corrected to April 1, 2026, 9AM-4PM Pacific Standard Time (PST).

Solicitation / RFP / RFQ

This document provides instructions and evaluation criteria for a competitive solicitation. The government intends to award a contract to the responsible offeror representing the best value to the Government.

Offerors must submit proposals that are compliant with all solicitation instructions. Key components of the proposal include:

• Completed and signed Form 1449

• Completed Price Schedule (898 LANC Price Sched)

• Acknowledgment of any amendments

• Requested information for non-price and price evaluation factors

• Completed and signed VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING-CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (NOV 2022)

• Award will be made to the offeror representing the best value.

• Offerors must hold prices firm for sixty (60) calendar days from the closing date.

• A post-award/pre-performance conference will be scheduled.

• Proposal Submission: Via email to Ralph.Crum@va.gov with subject line: 36C78626R50110_Company Name.

• Submission Deadline: April 13, 2025, 3:00 PM PST.

• Evaluation: Best value source selection. Proposals will be evaluated for technical acceptability based on the following sub-factors (page limits apply):

  1. Turfgrass Management Plan (<= 25 pages)
  2. Integrated Pest Management Plan (<= 20 pages)
  3. Irrigation Management Plan (<= 20 pages)
  4. Work Plan (<= 30 pages), including subcontractors, staffing, equipment, and Site Manager resume.
  5. Site Specific Safety Plan (<= 5 pages), including Safety Officer resume.
  6. Contractor Quality Control (CQC) Plan (<= 5 pages), including CQC System Manager resume.
  7. Certified Arborist documentation and resume.

• The Government may award without discussions but reserves the right to conduct discussions.

• This is a competitive solicitation.

• Vendor Site Visit: April 1, 2026, 9 AM - 4 PM PST at Los Angeles National Cemetery. RSVP by March 31, 2026, 3 PM PST.

• Questions Deadline: April 3, 2026, 5 PM PST via email to Ralph.Crum@va.gov. All questions will be addressed via amendment.

• Offerors must not alter solicitation files. Incomplete packages may be rejected.

Amendment / Modification

This amendment (0001) to solicitation 36C78626R50110 modifies the original solicitation as follows:

• Solicitation Date Change: The original solicitation date of 03/01/2026 has been changed to 03/16/2026.

• Vendor Site Visit Date Correction: The vendor site visit date has been corrected to April 1, 2026.

• Questions Due Date: Questions must be submitted via email by April 3, 2026, at 5 PM PST.

• Proposal Submission Deadline: The proposal submission deadline is April 13, 2025, at 3:00 PM PST.

• Instructions to Offerors: The "Instructions to Offerors Evaluation Criteria" document has been updated and reissued.

• Solicitation Date: The due date for offers has been extended.

• The deadline for submitting offers has been extended to April 13, 2025, 3:00 PM PST.

• The vendor site visit date has been corrected to April 1, 2026.

• Offerors must acknowledge receipt of this amendment. Failure to do so may result in rejection of the offer.

Amendment / Modification

This document is Revision 31 of Wage Determination No. 2015-5613, dated December 3, 2025. It provides updated occupational wage rates and fringe benefits for various job classifications in California, County of Los Angeles.

This revision updates the wage rates and fringe benefits for all listed occupations. Specific notes indicate that occupational wage rates and fringe benefits for Heating, Air Conditioning, and Refrigeration services may be found on WD 1986-0879, and for Laundry services on WD 1977-1297.

This document establishes the minimum wage rates and fringe benefits that must be paid to service employees under a contract covered by the Service Contract Act. Contractors must ensure their proposed wages and benefits meet or exceed these rates. It also references Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage), outlining specific requirements and rates applicable to federal contractors.

Other / Unclassified

This document is a General Decision Number (GDN) from the U.S. Department of Labor, Wage and Hour Division, detailing prevailing wage rates and fringe benefits for various construction-related trades in Los Angeles County, California. It includes rates for Asbestos Workers/Insulators, Fire Stop Technicians, Asbestos Removal workers, Boiler Makers, Bricklayers, Marble Setters, Marble Finishers, Tile Finishers, Tile Layers, Terrazzo Finishers, Terrazzo Workers/Setters, Carpenters, Divers, Drywall Installers/Lathers, Modular Furniture Installers, Electricians (Inside Electrical Work and Intelligent Transportation Systems), Communications System Installers, Line Construction workers, Elevator Mechanics, Power Equipment Operators (Dredging and other work), Cranes/Piledriving/Hoisting Equipment Operators, Tunnel Classifications, Engineers, Ironworkers, Brick Tenders, Laborers (Tunnel, General, Gunite, Horizontal Directional Drilling, Striping/Slurry Seal), Painters, Drywall Finishers/Tapers, Glaziers, Soft Floor Layers, Plasterers, Cement Masons/Concrete Finishers, Plumbers/Pipefitters, Roofers, Sprinkler Fitters, Sheet Metal Workers, Truck Drivers, and Welders.

This document is crucial for bidders on federal or federally-funded construction projects in the specified geographic area. It establishes the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on such projects to comply with Davis-Bacon Act requirements. Bidders must use these rates when calculating their labor costs for proposals and ensure compliance during contract performance. The document also outlines specific zones and locations where additional premium pay may apply, as well as notes on paid sick leave and minimum wage requirements under Executive Orders.

• Geographic Area: Los Angeles County, California, with specific notes for other counties and military bases.
• Effective Dates: Various dates, primarily in 2024 and 2025.
• Applicability: Federal and federally-funded construction projects subject to the Davis-Bacon Act.
• Key Components: Prevailing wage rates, fringe benefits, holiday pay, vacation pay, premium pay for specific locations/conditions, and classifications of work.
• Important Notes: Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage) are referenced, along with information on wage determination appeals.

Form / Attachment / Pricing Sheet

This document is a pricing sheet detailing line items for services related to grounds maintenance and headstone care. It outlines the base period and four option periods for these services.

• Services: Includes turf and grass maintenance, plant and plant bed maintenance, irrigation system maintenance, drainage system maintenance, trash and debris removal, pavement and structure appearance maintenance, and various headstone services (setting, alignment, raising/re-aligning, sunken grave renovation).
• Period of Performance: The base period runs from 05/15/2026 to 05/14/2027. Four option periods are also listed, extending through 05/14/2031.
• Quantities: Specific quantities are provided for each service item (e.g., 12 MO for monthly services, 150 EA for headstone settings).
• Pricing: All IGCE Unit Prices and IGCE Net Totals are listed as 0.0 USD, indicating that pricing details are to be proposed by the bidder.
• Reference: A reference document number 'F369139-24-2000003' is associated with these line items.

This pricing sheet is crucial for bidders to understand the scope of services required for the opportunity. Bidders must use this document to formulate their proposed pricing for each line item across the base and option periods. The zeroed-out IGCE values indicate that the government is seeking competitive proposals for these services.

Other / Unclassified

This document is a Collective Bargaining Agreement (CBA) between The Severson Group and the Industrial, Technical and Professional Employees Union, OPEIU Local 4873, AFL-CIO. It covers the Grounds and Facility Maintenance Services at the Los Angeles National Cemetery.

This CBA outlines the terms and conditions of employment for employees performing grounds and facility maintenance services at the Los Angeles National Cemetery. It details aspects such as:

• Union Recognition and Security: Defines the union's role as the bargaining agent and requirements for union membership and dues.
• Wages and Benefits: Specifies wage rates, overtime pay, health and welfare contributions, pension contributions, and various benefit funds (annual benefit fund, pension fund).
• Leave Policies: Outlines provisions for military leave, general leave of absence, bereavement leave, sick leave, holidays, jury duty, and vacation time.
• Working Conditions: Includes details on seniority, probationary periods, grievance procedures, arbitration, uniforms and equipment, and employee injury.
• Duration: The agreement is effective from September 1, 2025, to August 31, 2028.

Potential bidders for grounds and facility maintenance services at this location should review this document to understand the labor costs, benefits, and employment conditions that will apply to the workforce.

Other / Unclassified

This document outlines the "Dignity Clause" which specifies mandatory conduct for contractor personnel working at national cemeteries. It emphasizes the need for extreme care, reverence, and dignity when performing any actions within the cemetery grounds, acknowledging it as a final resting place.

Contractors must adhere to strict guidelines regarding interaction with headstones, markers, and any exposed remains. Key requirements include:

• Respect for Gravesites: Contractors cannot walk, stand, lean, sit, jump on, or drive over headstones or markers. Tools and equipment must not be placed on them.
• Damage Prevention: Care must be taken to avoid scratching or damaging markers. Contractors are responsible for replacing damaged headstones/markers and restoring damaged turf.
• Handling of Remains: If any activity exposes or damages remains, containers for remains, or outer burial containers, the contractor must immediately contact the COR, Director/Assistant Director, or Contracting Officer (CO).
• Guidance and Compliance: Any procedural doubts must be directed to the COR, Director/Assistant Director, or CO. While these individuals can provide guidance, only the CO can authorize contract changes.
• Employee Compliance: Contractors must discuss these guidelines with their employees and subcontractors, obtain signed statements of compliance from each employee, and submit these statements to the COR before commencing work.

Form / Attachment / Pricing Sheet

This document specifies the guaranteed minimum and maximum aggregate value for the contract.

• Guaranteed Minimum Amount: $10,000.00 for the life of the contract.
• Maximum Aggregate Value: $9,500,000.00, inclusive of five one-year ordering periods.

This information is crucial for bidders to understand the potential financial scope of the contract. It clarifies that while a minimum amount is guaranteed, the government does not commit to ordering beyond this minimum. Bidders should consider this range when assessing the opportunity's value and their capacity to fulfill potential orders up to the maximum aggregate value.

Quality Assurance Surveillance Plan (QASP)

This document outlines the Quality Assurance Surveillance Plan (QASP) for Grounds Maintenance Services at cemeteries within the Pacific District, in accordance with the Performance Work Statement (PWS). It details how the government will monitor contractor performance to ensure contract standards are met.

• Contracting Officer (CO): Ensures contract compliance, safeguards U.S. interests, and makes final determinations on contractor performance adequacy.

• Contracting Officer's Representative (COR): Ensures services meet contract requirements, notifies of deficiencies, assists with closeout, maintains documentation of surveillance activities, and inspects/accepts contractor services.

• Performance objectives and minimum acceptable thresholds are defined in the PWS.

• The COR will periodically inspect contractor compliance with the PWS.

• Deficiencies will be documented, and contractors will be given a reasonable time to correct them.

• Corrective Action Reports (CARs) will be used to document findings and required actions.

• Definitions for Critical, Major, and Minor non-conformance items are provided.

• The QASP details specific inspection items, acceptable quality levels (AQLs), surveillance methods (e.g., visual inspection, periodic inspection), and frequency for various tasks.

• Key areas surveilled include:

  • Pesticide and herbicide use
  • Vehicle and equipment use
  • Employee conduct and appearance
  • Handling of headstones
  • Grounds maintenance (mowing, trimming, edging, debris removal)
  • Plantings, trees, and shrub maintenance
  • Weed and pest control
  • Irrigation systems
  • Trash and debris removal
  • Maintenance of structures and site furnishings
  • Headstone/marker services

• Market research will be used to identify efficient assessment methods.

• Alternate Dispute Resolution (ADR) will be used for disputes.

• An initial performance review will occur within 30 days of contract performance start to assess schedule, management, technical, and staffing aspects.

Form / Attachment / Pricing Sheet

This document is a "Contractor's Employee Statement of Compliance" form that must be completed by employees working on the contract. It serves as confirmation that employees have been briefed on and understand critical guidance related to contract performance, particularly concerning the respectful handling of veteran remains and headstones in national cemeteries.

• Employee Information: Fields for Employee Name, Position/Title, and Date.
• Compliance Type: Checkboxes for "New Employee, New Contractor" or "Annual Confirmation for current Employees or Contractor(s)".
• Guidance Briefing: Employees must initial next to statements confirming their understanding of:
  • The importance of National Cemeteries as shrines and the need for strict adherence to the Performance Work Statement (PWS) and specifications.
  • Awareness and utmost care for remains, headstones, and grave markers.
  • Prohibition of walking, standing, leaning, sitting, jumping on, or driving over headstones/markers.
  • Prohibition of placing tools or equipment on headstones/markers.
  • Approved methods for removing headstones/markers without damage, avoiding tools like pick axes.
  • Proper storage of removed headstones/markers to prevent damage or soiling.
  • Contractor responsibility for replacing damaged headstones/markers and restoring turf.
  • Immediate notification procedures for any incident involving exposed/damaged remains or burial containers, and steps to protect remains until guidance is received.
• Signature Block: For employee signature, printed name, and date.
• Return Instructions: Specifies that the annual compliance statement is due by November 1 or after Notice to Proceed (NTP) and covers the period from October 1 to September 30 of the following year.

Bidders must understand that their employees will be required to complete and sign this statement. It highlights critical compliance and ethical requirements related to working in national cemeteries, emphasizing the need for extreme care and respect for veteran gravesites. Failure to adhere to these guidelines can result in contractor responsibility for damages and potential disruption of work. This form underscores the sensitive nature of the work and the high standards expected for personnel involved.

Form / Attachment / Pricing Sheet

This document is a Vertebrate Pest Inspection Sheet (Attachment G) intended for use in recording details related to vertebrate pest inspections and treatments at a National Cemetery.

• Pest Types: Includes a list of potential vertebrate pests such as Gophers, Voles, Moles, Ground Squirrels, Raccoons, Skunks, Geese, Turkeys, Pigs, and Snakes.
• Service Location: A field to record the specific National Cemetery where the service is performed.
• Date of Service: A field to record the date the inspection or service was conducted.
• Inspection/Treatment Log: A table with columns for:
  • NO.
  • CEMETERY SECTION
  • ID# OF NEAREST HEADSTONE
  • ANIMAL PEST TYPE
  • OLD OR NEW DAMAGE?
  • DATE OF DISCOVERY
  • CHEMICAL OR TRAP TREATMENT
  • DATE OF TREATMENT
  • DATE OF TURF REPAIR
  • CONTRACTOR SIGNATURE
  • COMMENTS

Bidders responding to opportunities that involve pest control or grounds maintenance at National Cemeteries should review this form. It outlines the specific types of vertebrate pests that may need to be addressed and provides the required format for documenting inspections, treatments, and repairs. This attachment may be required as part of the contractor's reporting or operational procedures under the contract.

Form / Attachment / Pricing Sheet

This document is a Pesticide Application Data Sheet, intended to be completed by the applicator. It serves as a record of pesticide applications performed, detailing the site, pest problem, pesticide used, application details, and follow-up observations.

• Application Site: Location, size, plant age/condition, description, soil conditions, and surrounding sensitive areas.
• Pest Problem: Primary pest, damage observed, other pests, location of damage, beneficials present, and severity.
• Pesticide(s) Used: Specific pesticide names, formulations, rates, total amounts used, adjuvants, surfactants, and total diluted spray volume.
• Application Details: Date(s), weather conditions (temperature, cloud cover, wind speed/direction, rain), equipment used, travel speed, and total application hours.
• Follow-Up: Effectiveness, beneficials present, pest resurgence, and any injury to non-target plants or surfaces.
• Comments: A section for additional remarks.
• Signature & Date: For applicator sign-off.

Bidders may need to complete this form as part of their proposal submission, or it may be used to document services performed under a contract. Understanding the required fields will help in preparing accurate proposals related to pesticide application services.

Form / Attachment / Pricing Sheet

This document, the "National Cemetery Administration (NCA) Operational Standards and Measures Guidebook," outlines the standards and measures for performance in key operational areas of national cemeteries. It serves as a guide for maintaining national cemeteries as national shrines, ensuring a high level of service and appearance.

• Scope: Defines standards supported by measures to gauge success, applicable to both Federal and contract workforces.
• Purpose: To provide guidance for maintaining national cemeteries as places of honor and memory.
• Categories of Standards: Covers Customer Satisfaction, Equipment Maintenance, Facilities Maintenance, Gravesite Assessment Review (GAR), Grounds Maintenance, Headstone/Marker/Niche Cover Operations, Interment Operations, and Safety.
• Measures and Targets: Each standard includes specific, measurable targets (e.g., 99% customer satisfaction, <1% damage rate for headstones) and priority levels (Critical, High, Medium).
• Glossary: Defines key terms used throughout the document.

This document is highly relevant for bidders proposing to perform services related to national cemetery operations. It details the expected performance standards, quality metrics, and operational requirements that any contractor would be expected to meet. Understanding these standards is crucial for developing accurate proposals, pricing services, and ensuring compliance with NCA's expectations for cemetery maintenance, operations, and customer service.

Form / Attachment / Pricing Sheet

This document is a monthly checklist for the maintenance of headstones, markers, and niche covers. It serves as a tool to ensure these items are kept in good condition.

• Cleaning: Verifies headstones, markers, and niche covers are clean and free of debris.
• Height and Alignment: Checks that upright headstones, flat markers, and niche covers are at the proper height and alignment.
• Condition: Assesses the visibility and legibility of inscriptions, identifies and addresses damage or defacement, and ensures unusable items are disposed of respectfully.
• OAI Measure: References specific measurement criteria (e.g., 4.1, 4.2, 4.4, 4.5, 4.6).
• Inspector Sign-off: Includes fields for the inspector's signature and title.

This checklist outlines the specific maintenance standards and inspection criteria for headstones, markers, and niche covers. Bidders responding to opportunities involving the maintenance of such items should review this checklist to understand the expected performance standards, inspection protocols, and the detailed requirements for cleaning, alignment, and condition assessment. It directly informs the scope of work and quality expectations for relevant maintenance services.

Form / Attachment / Pricing Sheet

This document provides diagrams related to headstone realignment, serving as an attachment to the main solicitation or related documents.

• Contains diagrams illustrating headstone realignment.

Bidders should review these diagrams to understand the specific physical requirements and layout associated with headstone realignment tasks, which may be part of the overall scope of work for the opportunity.

Form / Attachment / Pricing Sheet

This document provides detailed estimates and quantities for grounds maintenance services at the Los Angeles National Cemetery. It outlines specific tasks, areas, and estimated quantities for various maintenance activities, serving as a basis for potential contract pricing and scope definition.

• Site Information: Details on the Historic Cemetery Site (114.5 acres) and Columbarium Site (13.26 acres), including developed and turf areas, specific buildings, and hardscape features.
• Grounds Maintenance Service Areas: Breakdown of services by CLIN (Contract Line Item Number), including:
  • Headstone Setting and Alignment (CLIN 0010-0012)
  • Headstone Raise, Lower, Realign & Reset (CLIN 0013-0014)
  • Gravesite Maintenance (CLIN 0013)
  • Turf Renovation, Fertilization, Pest Control, Mowing, Aerification, Topdressing, and Dethatching (CLIN 0001)
  • Tree, Shrub & Planting Bed Maintenance (CLIN 0002)
  • Irrigation System Management and Maintenance (CLIN 0003)
  • Drainage System Maintenance and Trash/Debris Removal (CLIN 0005)
  • Pavement Maintenance (CLIN 0006)
  • Structure Maintenance (CLIN 0007)
• Estimated Quantities: Specific numbers for items like headstones, turf acreage, trees, shrubs, lineal feet of edging, and square footage of paved areas.
• Special Requirements: Notes on specific maintenance needs, such as Kikuyu and Bermuda grass control plans, separate mowing equipment for different sites, and specialized palm tree pruning.

This attachment provides critical quantitative data for potential bidders to understand the scope and scale of the grounds maintenance services required. It details the specific tasks, areas, and estimated quantities that will form the basis for pricing and resource allocation. Bidders should review these details carefully to assess their capability and to develop accurate proposals.

Solicitation / RFP / RFQ

This document outlines the evaluation criteria for offers submitted in response to a solicitation for commercial products and commercial services.

• The Government will award a contract to the responsible offeror whose offer is most advantageous, considering price and other factors.

• Offers will be evaluated based on the following factors: Lowest price, technically acceptable offer.

• The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement.

• An offer may be deemed unacceptable if option prices are significantly unbalanced.

• Evaluation of options does not obligate the Government to exercise them.

• A written notice of award or acceptance of an offer will result in a binding contract.

• The Government may accept an offer (or part of an offer) before its specified expiration time, unless a written withdrawal notice is received before award.

Solicitation / RFP / RFQ

This document provides instructions for offerors responding to a competitive solicitation for commercial items. It outlines general proposal preparation guidelines, submission requirements, and evaluation criteria. The government intends to award a contract to the responsible offeror representing the best value.

Offerors must submit a complete proposal package in accordance with the instructions. Key components include:

• Turfgrass Management Plan (<=25 pages): Detailing turf maintenance operations as specified in the PWS.

• Integrated Pest Management Plan (<=20 pages): Detailing pest control operations.

• Irrigation Management Plan (<=20 pages): Describing company experience, personnel qualifications, and water conservation methodologies.

• Work Plan (<=30 pages): Outlining the process for completing work described in the PWS and Attachment 8.2, including a subcontractor list, staffing plan, equipment list, and Site Manager identification.

• Site Specific Safety Plan (<=5 pages): Including safety enforcement and identification of an on-site Safety Officer.

• Contractor Quality Control (CQC) Plan (<=5 pages): Identifying CQC System Manager and inspection schedule.

• Certified Arborist Documentation: With a resume demonstrating required experience and certification.

• Type of Acquisition: Competitive solicitation.

• Basis of Award: Best value source selection, lowest price technically acceptable.

• Period of Acceptance of Offers: Offerors must hold prices firm for sixty (60) calendar days from the closing date.

• Post-Award/Pre-Performance Conference: Will be scheduled by the Contracting Officer.

• Proposal Submission: Via email to Ralph.Crum@va.gov with subject line "36C78626R50110_Company Name".

• Submission Deadline: April 13, 2025, 3:00 PM PST.

• Evaluation: Proposals will be evaluated based on technical acceptability factors and price. The government may award without discussions.

• Key Deadlines:

  • Vendor Site Visit: March 18, 2026, 9 AM-4 PM PST.
  • RSVP for Site Visit: By March 17, 2026, 3 PM PST.
  • Questions Submission Deadline: March 20, 2026, 5 PM PST.

This is a competitive solicitation. Specific set-aside information is not detailed in this section.

• Offerors must complete and sign specific forms including the SF 1449, Price Schedule (898 LANC Price Sched), and VAAR 852.219-75.
• Failure to comply with instructions or submit a complete package may result in disqualification.
• Options will be evaluated as part of the proposal.

Form / Attachment / Pricing Sheet

This document lists the required deliverables and their associated reporting requirements for the contract. It details the frequency, number of copies, medium/format, and submission recipient for each deliverable.

• Deliverables: Specific reports and documentation required (e.g., Headstone Raise and Realignment Report, Log of disposed headstones, Plan of Action, Soil test results, Pest Control Applications reports, Tree inspection reports, Irrigation schedules, system condition reports).
• Frequency: When each deliverable is due (e.g., Weekly, Upon Request, Upon Occurrence, Annually, Quarterly).
• Number of Copies: Typically one copy is required.
• Medium/Format: Specifies whether the deliverable should be in written electronic copy, paper, sample, or verbal notification.
• Submit To: Identifies the recipient of the deliverable (e.g., COR, Cemetery Director, County Ag Commissioners Office, Pacific District Agronomist).

This attachment is crucial for bidders to understand the ongoing reporting and documentation obligations under the contract. It outlines the specific tasks and information that must be provided to the government throughout the contract period, impacting resource allocation and project management planning.

Form / Attachment / Pricing Sheet

This document, titled "ATTACHMENT A – DIAGRAM OF GRAVES," appears to be a diagram related to the opportunity. Its specific purpose is to visually represent the layout or location of graves.

• The document contains a diagram.

Bidders should review this diagram to understand the physical layout and specific locations of graves, which may be relevant for tasks such as site preparation, maintenance, or any other services requiring knowledge of the grave locations. This information is crucial for accurately assessing the scope of work and developing a compliant proposal.

Solicitation / RFP / RFQ

This solicitation seeks grounds maintenance services for the Los Angeles National Cemetery. It includes various tasks related to landscaping, plant care, irrigation, drainage, debris removal, pavement maintenance, structure appearance, headstone services, and grave renovation.

• Turf and grass maintenance

• Plant and plant bed maintenance

• Irrigation system maintenance, management, and repair

• Drainage system maintenance

• Trash and debris removal

• Pavement visual appearance maintenance

• Structure visual appearance maintenance

• Headstone setting (upright and flat markers), fine-tuned alignment, raise and re-align (upright/memorial and flat markers)

• Sunken grave renovation

• Davis Bacon Act wages apply to specific headstone services.

• The contract has a guaranteed minimum of $10,000.00.

• The maximum aggregate value is $9,500,000.00 over five one-year ordering periods.

• The period of performance spans multiple years, with base periods and option periods detailed in the document.

• Proposals are due by April 13, 2026, at 5:00 PM PST.

• A vendor site visit is scheduled for March 18, 2026, from 9 AM to 4 PM PST.

• Proposals must be submitted via email to Ralph.Crum@va.gov.

• The acquisition is a competitive solicitation with award based on a "lowest price, technically acceptable" basis.

• Technical acceptability will be evaluated based on three sub-factors: Turfgrass Management Plan, Integrated Pest Management Plan, and Irrigation Management Plan.

• A Work Plan is also required.

• The acquisition is set aside for Small Business.

• Specific clauses related to Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) are included, indicating potential set-aside or preference for eligible SDVOSBs.

• Offerors must complete and submit all required documents, including the SF 1449 and the 898 LANC Price Schedule.

• Changes to the solicitation documents without prior written consent may lead to disqualification.

• The solicitation includes numerous FAR and VAAR clauses and provisions related to contract terms, labor standards, government property, and submission requirements.