Preventive Boiler Maintenance at the US Embassy, London
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Embassy London is soliciting quotations for Preventive Boiler Maintenance Services for its dual-fuel boilers. This is a Firm Fixed-Price contract awarded to the lowest priced, technically acceptable offeror. Quotations are due March 3, 2026, at 17:00 GMT.
Purpose & Scope
The Embassy requires a contractor to provide comprehensive preventive maintenance services to ensure the safe, reliable, and efficient operation of three (3) Fulton Vantage VTG-2000DF boilers. The scope includes scheduled inspections, adjustments, and replacement of expendable parts. The contractor must provide all necessary managerial, administrative, and direct labor personnel, transportation, equipment, tools, repair parts, supplies, and materials. Repairs are not included in this contract and will be priced separately.
Contract Details
- Opportunity Type: Solicitation (RFQ)
- Contract Type: Firm Fixed-Price Purchase Order / Contract
- Duration: One-year base period with four one-year option periods.
- Set-Aside: Not a small business set-aside.
- Place of Performance: U.S. Embassy London, UK.
- Product/Service Code: Z1AA (Maintenance Of Office Buildings)
- Agency: Department of State, U.S. Embassy London
Key Dates
- Published Date: January 26, 2026
- Site Visit: February 12, 2026, at 10:30 AM local time (RSVP by February 6, 2026, 5:00 PM to Procurement_Box5@state.gov)
- Questions Due: February 18, 2026, at 5:00 PM
- Answers Returned: February 23, 2026, at 5:00 PM
- Quotations Due: March 3, 2026, at 17:00 GMT
Submission & Evaluation
Award will be made to the lowest priced, technically acceptable offeror who is a responsible Contractor. Quotations must be submitted electronically to Procurement_Box5@state.gov, referencing I.D. # 19UK5626Q0017 in the Subject Line. Submissions must be in MS-Word, MS-Excel, or Adobe Acrobat (pdf) format, with file sizes not exceeding 30MB per email. Incomplete quotations or those not in English will not be accepted. Bidders must be established businesses in the United Kingdom, provide proof of licenses, permits, insurance, demonstrable experience, and a strategic preventive maintenance plan. Review the RFQ package, including the Statement of Work and the O&M Manual, for detailed requirements and applicable FAR/DOSAR clauses.