Preventive Maintenance, Inspection and Repair Work of Airfield Lightings

Solicitation / RFP / RFQ

This solicitation is for the "Maintenance, Inspection, and Repair Work of Airfield Lighting" at USAG Bavaria, specifically at Tower Barracks Grafenwoehr, Rose Barracks Vilseck, and Hohenfels. This is a follow-on contract.

The core services involve maintenance and repair of airfield and facility lighting systems. Specific product service codes (J062) and NAICS code (238210) are provided.

• Solicitation Number: W912PB26RA014

• Issue Date: 19 FEB 2026

• Offer Due Date: 26 FEB 2026, 11:00 AM

• Period of Performance:

  • Base Year (CLINs 0001-0003): 01 APR 2026 to 31 MAR 2027
  • Option Year 1 (CLINs 1001-1003): 01 APR 2027 to 31 MAR 2028
  • Option Year 2 (CLINs 2001-2003): 01 APR 2028 to 31 MAR 2029

• Contract Type: Not explicitly stated, but pricing includes Firm Fixed Price and Labor Hour arrangements.

• Submission: Proposals are to be submitted via email to the addresses provided. Size restriction for email attachments is 10 MB. Faxed or mailed proposals are not preferred but may be accepted. Proposals must be in English and PDF format.

• Evaluation: Award will be made on a Lowest Price Technically Acceptable (LPTA) basis. Evaluation factors include Technical, Supplier Performance Risk (SPRS), and Price. Technical evaluation is based on four subfactors: Electric/Electronic Master Certification, Course Certification, Written Confirmation, and Subcontracting Information.

• The acquisition is UNRESTRICTED.

• NAICS Code: 238210

• Size Standard: Not specified, but the solicitation states "Small business size standard does not apply to this solicitation."

• Offerors must be registered in SAM.gov.

• Invoices must be submitted through Wide Area Workflow (WAWF).

• The contract includes numerous FAR and DFARS clauses, covering areas such as "Contract Terms and Conditions," "Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment," "Tax Relief," and "Supplier Performance Risk System."

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for a non-personal services contract to provide comprehensive maintenance, inspection, and repair services for Airfield Lighting and Control Monitoring Systems at USAG Bavaria, specifically at Tower Barracks (Grafenwoehr), Rose Barracks (Vilseck), and Hohenfels Barracks.

• Services: The contractor will provide all necessary management, personnel, equipment, supplies, and services for airfield lighting maintenance and repair.

• Locations: Services are required at USAG Bavaria's Tower Barracks, Rose Barracks, and Hohenfels Barracks.

• Tasks: Includes planning, coordination, surveillance, and execution of maintenance, inspection, repair, upgrades, and replacement of all components within the Airfield Lighting Control Systems.

• Compliance: Work must adhere to manufacturer instructions, specifications, and all applicable Federal, State, and local laws and regulations.

• Quality Control Plan (QCP): Contractor must develop and maintain a QCP to ensure services meet contract requirements and prevent defective services.

• Quality Assurance: Government will evaluate performance based on a Quality Assurance Surveillance Plan (QASP).

• Reporting: Inspection reports are required within 15 working days of completion. Detailed documentation of inspection, testing, maintenance, troubleshooting, and repair activities is also required.

• Period of Performance: 1 April 2026 - 31 March 2029.

• Place of Performance: USAG Bavaria Airfields/Helipads/Airfield Lightings: Grafenwoehr (Tower Barracks), Vilseck (Rose Barracks), and Hohenfels (Hohenfels Barracks).

• Personnel Qualifications: Contractor personnel must possess a valid master electric/electronic certificate (Meisterbrief) and have completed specific training courses (e.g., PAPI, MALS).

• Security: Compliance with installation access control requirements, background checks, and potential security clearances is mandatory.

• Training: Employees must complete Anti-Terrorism (AT) Level I Training, OPSEC Training, and Suspicious Activity Reporting Program training.

• Work Plan: A comprehensive Work Plan must be submitted within 10 calendar days of contract award.

• Holidays: Work is not permitted on U.S. or Host Nation holidays unless directed otherwise. If a deadline falls on a holiday, the closest work day prior will apply.

• Operating Hours: Contractor support hours are generally Monday through Friday, 0730 to 1600, excluding holidays.