Preventive Maintenance, Inspection and Repair Work of Airfield Lightings

Amendment / Modification

This amendment modifies the solicitation by:

• Revising the Evaluation Criteria in clause 52.212-2.

• Extending the closing date for receipt of offers from March 9, 2026, to March 16, 2026, at 11:00 am local time.

• Clause 52.212-2, Evaluation-Commercial Products and Commercial Services (Tailored) Nov 2021.

• Solicitation closing date.

• The deadline for proposal submission has been extended to March 16, 2026.

• Offerors must acknowledge receipt of this amendment.

• The evaluation factors remain Technical, Supplier Performance Risk (SPRS), and Price, with specific subfactors detailed for the Technical evaluation.

Forms / Attachments / Pricing Sheets

This document appears to be a detailed breakdown of CLINs (Contract Line Item Numbers) and ELINs (Existing Line Item Numbers) for the maintenance, repair, and routine inspection of airfield lightings at USAG Bavaria (Grafenwoehr, Vilseck, Hohenfels). It outlines the specific tasks, frequencies, and quantities for various types of airfield lighting maintenance over multiple contract years (Base Year, 1st Option Year, 2nd Option Year).

• Service Locations: Grafenwoehr Tower Barracks, Vilseck Rose Barracks, and Hohenfels.
• Service Types: Preventive Maintenance and Inspection, Repair Work, and Spare Parts and Material.
• Maintenance Frequencies: Monthly, Bi-Monthly, Quarterly, Semi-Annually, and Annually.
• Specific Components: Includes maintenance for Airport Lighting Vaults, Runway and Taxiway Elevated Edge Lights, In-Pavement Runway and Taxiway Lighting, PAPI, MALFS, REIL, Hazard Beacons and Obstruction Lights, Rotating Beacons, Lighted Wind Cones, VASI, and Airport Lighting Control and Monitoring Systems (ALCMS).
• Contract Years: Details are provided for the Base Year (01 April 2026 - 31 March 2027), 1st Option Year (01 April 2027 - 31 March 2028), and 2nd Option Year (01 April 2028 - 31 March 2029).

This document is crucial for bidders as it defines the specific scope of work, the expected frequency and types of maintenance required for airfield lighting systems at multiple locations. It provides a detailed breakdown of tasks that will inform proposal development, resource allocation, and pricing strategies. Understanding these requirements is essential for accurately estimating costs and demonstrating capability to perform the required services.

Amendment / Modification

This amendment modifies Solicitation W912PB26RA014, originally dated February 19, 2026. Key changes include:

• Revision of Evaluation Criteria: The evaluation criteria in clause 52.212-2 are updated.
• Site Visit Information: Details regarding a mandatory site visit have been added.
• Clarification on NAICS Code: The solicitation is amended to state that the Small Business size standard does not apply.
• Submission Instructions: Clarifications are provided regarding proposal submission via email, including size restrictions and the need to submit to all listed email addresses.
• Questions and Answers: Instructions for submitting questions are updated, with answers to be posted on SAM.gov.
• Award Basis: The award will be made on a Lowest Price Technically Acceptable (LPTA) basis.
• Technical Evaluation Factors: The technical evaluation will consider four subfactors: Electric/Electronic Master Certification, Course Certification (PAPI and MALS), Written Confirmation of employment, and Subcontracting Information.
• Supplier Performance Risk (SPRS): The SPRS assessment will be based on the Commercial Government Entity (CAGE) code and will consider only Supplier Risk, not Item or Price Risk.
• Price Evaluation: Offers must be fully loaded and inclusive of all fees, overheads, G&A, insurance, and profits. Pricing should be in local currency or USD with two decimal places. US companies are encouraged to provide USD proposals.
• Period for Acceptance: Offerors must hold prices firm for 90 calendar days from the proposal receipt date.
• Late Submissions: Offers must reach the designated office by the specified time (Central European Time).
• Tax on Foreign Procurements: Specific requirements for foreign persons regarding IRS Form W-14 and tax withholding are detailed, including a list of countries with qualified income tax treaties.

• Clause 52.212-2 (Evaluation-Commercial Products and Commercial Services)

• Paragraph (a) of FAR 52.212-1 (NAICS code and small business size standard)

• Paragraph (b) of FAR 52.212-1 (Submission of offers)

• Paragraph (c) of FAR 52.212-1 (Period for Acceptance of Proposals)

• Paragraph (f) of FAR 52.212-1 (Late submissions, modifications, revisions, and withdrawals of offers)

• DFARS provisions related to Tax on Certain Foreign Procurements.

• A site visit is scheduled for Tuesday, March 3, 2026, at 1:00 PM CET. Registration is required.

• Proposals must be submitted via email to specific addresses, with a 10 MB attachment limit.

• Questions must be submitted in writing via email no later than 10 working days after solicitation issuance.

• Offerors must acknowledge receipt of this amendment and submit one copy with their offer.

Amendment / Modification

This amendment extends the deadline for the receipt of proposals.

• Solicitation Number: W912PB26RA014

• Solicitation Dated: 19 FEB 2026

• The proposal receipt deadline has been extended from 26 Feb 2026 to 09 Mar 2026.

• The time for receipt of proposals remains 11:00 Central European Time (CET).

Forms / Attachments / Pricing Sheets

This document appears to be a detailed breakdown of CLINs (Contract Line Item Numbers) and ELINs (Existing Line Item Numbers) for the "Maintenance, Repair and Routine Inspection of Airfield Lightings at USAG Bavaria (TB, RB, HOH)" requirement. It outlines various service periods (monthly, bi-monthly, quarterly, semi-annually, annually, and unscheduled) and specific tasks related to the inspection and maintenance of different types of airfield lighting systems.

• Service Locations: Grafenwoehr Tower Barracks, Vilseck Rose Barracks, and Hohenfels.
• Service Frequencies: Monthly, Bi-Monthly, Quarterly, Semi-Annually, Annually, and Unscheduled.
• Lighting Systems Covered: Airport Lighting Vaults, Runway and Taxiway Elevated Edge Lights, In-Pavement Runway and Taxiway Lighting, PAPI, MALFS, REIL, Hazard Beacons and Obstruction Lights, Rotating Beacons, Lighted Wind Cones, VASI, and Airport Lighting Control and Monitoring System (ALCMS).
• Additional Services: Repair Work and Spare Parts and Material.
• Contract Years: The document details CLINs for multiple option years, including an "IGE - Basic Year," "IGE - 1st Option Year," "IGE - 2nd Option Year," "IGE - 8-Dash-Extension," and subsequent option years.

This document is crucial for potential bidders as it provides a comprehensive list of the specific services required, the frequency of those services, and the locations where they will be performed. It details the scope of work for maintenance and repair of airfield lighting systems, which is essential for developing accurate proposals and pricing. The breakdown by CLIN/ELIN and service period helps bidders understand the contract structure and the detailed requirements for each component of the airfield lighting system.

Solicitation / RFP / RFQ

This solicitation is for the "Maintenance, Inspection, and Repair Work of Airfield Lighting" at USAG Bavaria, specifically at Tower Barracks Grafenwoehr, Rose Barracks Vilseck, and Hohenfels. This is a follow-on contract.

The core services involve maintenance and repair of airfield and facility lighting systems. Specific product service codes (J062) and NAICS code (238210) are provided.

• Solicitation Number: W912PB26RA014

• Issue Date: 19 FEB 2026

• Offer Due Date: 26 FEB 2026, 11:00 AM

• Period of Performance:

  • Base Year (CLINs 0001-0003): 01 APR 2026 to 31 MAR 2027
  • Option Year 1 (CLINs 1001-1003): 01 APR 2027 to 31 MAR 2028
  • Option Year 2 (CLINs 2001-2003): 01 APR 2028 to 31 MAR 2029

• Contract Type: Not explicitly stated, but pricing includes Firm Fixed Price and Labor Hour arrangements.

• Submission: Proposals are to be submitted via email to the addresses provided. Size restriction for email attachments is 10 MB. Faxed or mailed proposals are not preferred but may be accepted. Proposals must be in English and PDF format.

• Evaluation: Award will be made on a Lowest Price Technically Acceptable (LPTA) basis. Evaluation factors include Technical, Supplier Performance Risk (SPRS), and Price. Technical evaluation is based on four subfactors: Electric/Electronic Master Certification, Course Certification, Written Confirmation, and Subcontracting Information.

• The acquisition is UNRESTRICTED.

• NAICS Code: 238210

• Size Standard: Not specified, but the solicitation states "Small business size standard does not apply to this solicitation."

• Offerors must be registered in SAM.gov.

• Invoices must be submitted through Wide Area Workflow (WAWF).

• The contract includes numerous FAR and DFARS clauses, covering areas such as "Contract Terms and Conditions," "Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment," "Tax Relief," and "Supplier Performance Risk System."

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for a non-personal services contract to provide comprehensive maintenance, inspection, and repair services for Airfield Lighting and Control Monitoring Systems at USAG Bavaria, specifically at Tower Barracks (Grafenwoehr), Rose Barracks (Vilseck), and Hohenfels Barracks.

• Services: The contractor will provide all necessary management, personnel, equipment, supplies, and services for airfield lighting maintenance and repair.

• Locations: Services are required at USAG Bavaria's Tower Barracks, Rose Barracks, and Hohenfels Barracks.

• Tasks: Includes planning, coordination, surveillance, and execution of maintenance, inspection, repair, upgrades, and replacement of all components within the Airfield Lighting Control Systems.

• Compliance: Work must adhere to manufacturer instructions, specifications, and all applicable Federal, State, and local laws and regulations.

• Quality Control Plan (QCP): Contractor must develop and maintain a QCP to ensure services meet contract requirements and prevent defective services.

• Quality Assurance: Government will evaluate performance based on a Quality Assurance Surveillance Plan (QASP).

• Reporting: Inspection reports are required within 15 working days of completion. Detailed documentation of inspection, testing, maintenance, troubleshooting, and repair activities is also required.

• Period of Performance: 1 April 2026 - 31 March 2029.

• Place of Performance: USAG Bavaria Airfields/Helipads/Airfield Lightings: Grafenwoehr (Tower Barracks), Vilseck (Rose Barracks), and Hohenfels (Hohenfels Barracks).

• Personnel Qualifications: Contractor personnel must possess a valid master electric/electronic certificate (Meisterbrief) and have completed specific training courses (e.g., PAPI, MALS).

• Security: Compliance with installation access control requirements, background checks, and potential security clearances is mandatory.

• Training: Employees must complete Anti-Terrorism (AT) Level I Training, OPSEC Training, and Suspicious Activity Reporting Program training.

• Work Plan: A comprehensive Work Plan must be submitted within 10 calendar days of contract award.

• Holidays: Work is not permitted on U.S. or Host Nation holidays unless directed otherwise. If a deadline falls on a holiday, the closest work day prior will apply.

• Operating Hours: Contractor support hours are generally Monday through Friday, 0730 to 1600, excluding holidays.