Project 521-25-101 3rd, 6th, & 8th Floor, East to West Elevator -Renovate Halls & Walls

Attachment

This document, "Attachment 7 - Specification Halls and Walls Rev1.docx," provides detailed specifications for renovation work on the halls and walls of the 3rd, 6th, and 8th floors of the Birmingham VA Medical Center. It outlines general requirements, safety protocols, and specific construction standards.

• General Requirements: Includes site preparation, demolition, installation of flooring, wall protection, and repainting of hallways. Emphasizes compliance with VA standards, particularly for Sterile Processing spaces.
• Safety and Environmental Controls: Mandates adherence to OSHA regulations, fire safety plans, hazardous materials management, and infection prevention measures (ICRA). Requires specific training for all personnel.
• Construction Procedures: Details requirements for project schedules (CPM), shop drawings, quality control programs (three-phase control), submittal processes, and waste management.
• Materials and Finishes: Specifies requirements for subsurface preparation for floor finishes, resilient tile flooring, acoustical ceilings, painting, and wall/door protection.
• Contractual Obligations: Outlines contractor responsibilities regarding shutdowns, security, warranties, stored materials, and site access.

This document is critical for bidders to understand the scope of work, technical specifications, safety requirements, and quality control measures for the renovation project. It details the specific materials, installation methods, and compliance standards expected for the "Halls and Walls" renovation at the Birmingham VAMC.

Solicitation / RFP / RFQ

This solicitation is for the renovation of halls and walls on the 3rd, 6th, and 8th floors, specifically around the East to West elevators, at the Birmingham VA Medical Center. The project involves demolition and installation of new ceiling tiles, painting, wall protection, cove base, and commercial-grade rubber flooring.

• Demolition and one-for-one replacement of all ceiling tiles.

• Application of new paint on all walls.

• Demolition and installation of new wall protection.

• Installation of new cove base.

• Installation of new commercial-grade rubber tile flooring.

• All work must be performed according to manufacturer's instructions and project specifications.

• Materials must meet specific technical performance requirements (e.g., ASTM F 1344-21a for rubber floor tile).

• Flooring products must be carbon neutral and Greenguard Gold Certified.

• Work hours are restricted to 2000-0600, Monday-Friday, with potential weekend/holiday work.

• Contract Type: Firm Fixed Price.

• Period of Performance: 274 calendar days from Notice to Proceed.

• Magnitude of Construction: Between $250,000 and $500,000.

• Proposals are due by 1:00 PM EST on February 25, 2026.

• Submission is electronic only to the email addresses provided.

• Proposals must include: General Information (Tab A), Past Performance (Tab B), and Price Proposal (Tab C).

• Evaluation Factors: Past Performance (significantly more important than Price) and Price.

• Site Visit: Scheduled for February 11th, 2026, at 10:00 AM Central.

• Requests for Information (RFIs) are due by February 11th, 2026, at 1 PM Eastern.

• This acquisition is a 100% Set Aside for certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Offerors must be registered in SAM.gov and certifications.sba.gov.

• Offerors must comply with VETS 4212 reporting.

• An Experience Modification Rate (EMR) of greater than 1.0 may disqualify bidders.

• Offer guarantees are accepted via email only.

• Physical documents will not be accepted for submission.

• Security clearances and badging are required for personnel entering VA facilities.

Form / Attachment / Pricing Sheet

This document is Attachment 1 to RFP No. 36C24726R0022, titled "Experience Modification Rate Form." It is to be completed by offerors and returned with their solicitation response. The form collects data related to OSHA compliance and the company's Experience Modification Rate (EMR).

• Company Information: Fields for Company Name, Address, Telephone, and Email.
• OSHA 300 Form Data: Requires reporting of man-hours, number of cases involving days away from work/restricted activity, DART Rate, and number of serious, willful, or repeat OSHA violations for the past three years (2022, 2023, 2024).
• Required Attachments: Offerors must attach copies of their OSHA 300 and 300a Forms. A link to access these forms via the OSHA publications search page is provided.
• Insurance EMR: Requires the company's Insurance Experience Modification Rate (EMR) for the past three years.

This form is critical for bidders to complete accurately as the collected information, along with data from government systems (OSHA and EPA online inspection history databases), will be used to ensure the contractor meets the Experience Modification Rate indicated in the solicitation. Failure to provide accurate information or meet the specified rate may impact eligibility for the opportunity.

Form / Attachment / Pricing Sheet

This document is VAAR 852.219-75, a Notice of Limitations on Subcontracting and Certificate of Compliance for Services and Construction (January 2023 Deviation). It requires offerors to certify their compliance with subcontracting limitations if awarded a contract. This is a mandatory certification for proposal consideration.

• Services Contracts: Offerors must certify that they will not pay more than 50% of the contract amount to firms that are not certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs).
• General Construction Contracts: Offerors must certify that they will not pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• Special Trade Construction Contractors: Offerors must certify that they will not pay more than 75% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• Certification Details: The certification includes acknowledgment of jurisdiction, potential penalties for false certifications (18 U.S.C. § 1001), and consequences for not acting in good faith (referral to suspension/debarment, fines, prosecution).
• Compliance Verification: Offerors agree to provide documentation (invoices, subcontracts) to the VA upon request to demonstrate compliance.
• Required Fields: The form requires the printed name, title, signature, date, and company name/address of the authorized certifier.

Bidders must complete, sign, and return this certification with their bid, quotation, or proposal. Failure to provide this certification will result in the offer being deemed ineligible for evaluation and award. It outlines specific subcontracting limitations based on the contract type (services, general construction, special trade construction) and requires a commitment to compliance with SDVOSB/VOSB requirements.

Form / Attachment / Pricing Sheet

This document is Attachment 3, a Past Performance Questionnaire (PPQ), for Solicitation RFP 36C24726R0022 concerning the "3rd, 6th, & 8th Floor, East to West Elevator - Renovate Halls & Walls" project. It is designed to collect feedback on an offeror's past performance from previous clients.

• Cover Sheet: Offerors must include this cover sheet with their proposal submission and forward the entire questionnaire to their previous clients. Clients should return the cover sheet and questionnaire directly to Cayley.blommers@va.gov.
• Section I (Offeror Fill-In): Requires the offeror to provide information about themselves and the reference, including Offeror Name, Name/Address of Firm Providing Reference, Contract Number, Project Description, Contract/Task Order Amount, Performance Period, and Role of Contractor (Prime or Sub-contractor).
• Section II (Evaluator): This section is for the evaluator (previous client) to rate the contractor's performance on specific criteria using a numerical scale (1-5, with 5 being Superior Performance and 1 being Unacceptable Performance, N/A for Not Applicable). Questions cover compliance, on-site management, personnel, timeliness, schedule adherence, safety, subcontractor coordination, customer interaction, problem-solving, financial management, responsiveness to concerns, and warranty response. It also includes an overall performance rating and a recommendation to work with the contractor again.
• Section III (Evaluator Comments): Provides space for the evaluator to offer additional comments, particularly to explain any low ratings.

Offerors must complete Section I of this questionnaire and distribute it to their past clients who can provide relevant performance feedback. The completed questionnaire, returned by the client, will be used by the government as part of the evaluation of the offeror's past performance. It is crucial for offerors to ensure accurate contact information for their references to facilitate the timely submission of these questionnaires.

Form / Attachment / Pricing Sheet

This document, "Attachment 4 - Itemized Cost Breakdown.xlsx," is an Excel spreadsheet designed to collect detailed cost information from bidders for Solicitation No. 36C24726R0022. It serves as a template for bidders to itemize their proposed costs across various categories.

The spreadsheet is organized by CSI (Construction Specifications Institute) divisions, starting with Division 01 - General Requirements and continuing through various construction and specialty divisions (e.g., Concrete, Metals, HVAC, Electrical, Communications). For each division, bidders are expected to break down costs into the following categories:

• Material
• Labor
• Equipment
• Other

Each division has a "Division Total." The spreadsheet also includes sections for "Other (If applicable)" and subtotals for each cost category. Finally, it provides fields for Overhead, Profit, Bonds and Insurance, and a "Total Proposal" calculation.

Bidders must use this template to provide a comprehensive and itemized breakdown of their proposed costs. This detailed cost structure is crucial for the government's evaluation of the proposal's pricing reasonableness and completeness. All divisions and cost categories should be completed accurately, even if the cost is $0.00, to demonstrate thoroughness in cost estimation for Solicitation No. 36C24726R0022.

Form / Attachment / Pricing Sheet (Wage Determination)

This document is a prevailing wage determination (General Decision Number AL20260087, effective 01/02/2026) for building construction projects in Jefferson County, Alabama. It specifies the minimum wage rates and fringe benefits that must be paid to various classes of laborers and mechanics employed on federal or federally assisted contracts subject to the Davis-Bacon Act.

• Applicability: Covers Building Construction Projects (excluding single-family homes or apartments up to 4 stories) in Jefferson County, Alabama.

• Wage Rates: Provides specific hourly "Rates" and "Fringes" for numerous trades, including Asbestos Workers, Boilermakers, Power Equipment Operators (Crane, Forklift), Ironworkers, Pipefitters, Bricklayers, Carpenters, Cement Masons, Electricians, Glaziers, Laborers, various Equipment Operators, Painters, Plumbers, Roofers, Sheet Metal Workers, Sprinkler Fitters, Tile Setters, and Truck Drivers.

• Executive Orders: Includes information on Executive Order 13706 (Paid Sick Leave for Federal Contractors) and Executive Order 13658 (Minimum Wage for Federal Contractors).

• Classification Identifiers: Explains the meaning of various rate identifiers (Union, Union Average, Survey, State Adopted).

• Appeals Process: Outlines the procedure for appealing wage determinations.

• Compliance: Bidders must ensure their proposed labor costs and subsequent compensation practices comply with these specified prevailing wage rates and fringe benefits for all covered employees.

• Cost Estimation: This document is critical for accurately estimating labor costs when preparing bids for projects covered by this wage determination.

• Labor Requirements: Informs bidders about the specific classifications of workers and their associated minimum compensation requirements for the project location and type of construction.

• Federal Contract Requirements: Highlights additional requirements related to paid sick leave and minimum wage under relevant Executive Orders.

Form / Attachment / Pricing Sheet

This document, "Attachment 6 - INVOICING," provides detailed instructions and requirements for submitting invoices for payments related to the associated RFP (36C24726R0022).

• Payment Method: All payments will be made via Electronic Funds Transfer (EFT) in accordance with FAR 52.232-33.
• Invoice Submission: Invoices must comply with FAR 52.232-5 and 852.232-70 for Fixed-Price Construction Contracts.
• Mandatory Electronic Invoicing: The VA mandates electronic invoice submission through the Veterans Affairs Financial Services Center (VAFSC), which has partnered with Tungsten Network e-Invoicing.
• Tungsten Network Registration: Vendors must register with Tungsten Network via email (VA.Registration@Tungsten-Network.com) or phone (1-877-489-6135) to submit electronic invoices. This service is free for VA vendors.
• Submission Portal: Electronic invoices are to be submitted via the VAFSC e-Invoice portal at https://portal.Tungsten-Network.com/Login.aspx.
• VA10091 Form Elimination: As of July 1, 2020, the VA10091 form is eliminated. New vendors being added to FMS must update information in the Customer Engagement Portal (CEP) at https://www.cep.fsc.va.gov/. Interested parties without prior VA contracts can request a Form 10091, requiring ID.Me registration.
• Contact Information: Provided for Tungsten Network (setup and general inquiries) and VAFSC (e-Invoice contact).

This attachment is critical for understanding the required invoicing procedures and payment processes. Bidders must ensure they comply with the mandatory electronic invoicing requirements and register with Tungsten Network to receive timely payments. Failure to adhere to these procedures may impact payment processing.

Form / Attachment / Pricing Sheet

This document contains architectural drawings, specifically floor plans for the 3rd, 6th, and 8th floors of a facility. These drawings visually depict the "Scope of work in Green" and "East to West Elevator Lobbies Halls and Walls" for the "EDUCATION/EMPLOYEE HEALTH" area on the 3rd floor, and general "Scope of work in Green" on the 6th and 8th floors. It is intended to provide visual guidance for construction or renovation work.

• Floor plans for the 3rd, 6th, and 8th floors.
• Highlighted areas indicating "Scope of work in Green".
• Specific callouts for "East to West Elevator Lobbies Halls and Walls" on the 3rd floor.
• Identification of various departments and areas within each floor (e.g., MICU, HEART STATION, CCU, SPECIALTY CARE, GRECC).

These drawings are crucial for bidders to understand the physical layout and the specific areas where work is to be performed. They provide essential visual information for estimating costs, planning execution, and ensuring compliance with the scope of work outlined in the solicitation or contract.

Solicitation / RFP / RFQ

This is a presolicitation notice for a construction services contract. The project involves renovating halls and walls on the 3rd, 6th, and 8th floors, specifically related to the East to West Elevator at the Birmingham VA Medical Center (BVAMC). The goal is to renovate the Sterile Processing Service (SPS) space on the ground floor, completing the second phase of a project that began with demolition in April 2023. This phase will renovate the shell space to provide a fully functional SPS.

• Renovation of halls and walls on the 3rd, 6th, and 8th floors, East to West Elevator.

• Demolition and installation of new ceiling tiles (one for one replacement).

• New paint color on all walls.

• Installation of new wall protection, cove base, and commercial grade rubber tile flooring.

• All work to be performed per manufacturer's instructions and project specifications.

• Provision of products meeting specifications.

• Coordination of delivery dates and shipments with the BVAMC Engineering POC or Interior Designer.

• Contract Type: Firm Fixed Price Construction.

• Estimated Magnitude of Construction: Between $250,000 and $500,000.

• Estimated/Target Completion Period: 274 calendar days after issuance of Notice to Proceed.

• NAICS Code: 236220 (Commercial and Institutional Building Construction), with a size standard of $45 million.

• Product Service Code (PSC): Z1DA (Construction of Hospitals and Infirmaries).

• The solicitation (36C24726R0022) will be posted on or about 12/10/2025 to sam.gov under Contract Opportunities.

• Responsible sources may submit a proposal once posted, provided they meet the requirements.

• Selection Criteria: Trade-Off Source Selection process, providing the best value to the Government.

• A pre-proposal site visit will be held; date and time to be announced in the solicitation.

• This acquisition is a 100% Set Aside for certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Prospective contractors must meet criteria in VAAR Clause 852.219-73 and comply with VAAR Clause 852.219-75 (Limitations on Subcontracting).

• Firms must be certified and listed in the SBA database and registered in SAM.gov at the time of submission.

• Joint ventures are eligible if they comply with 13 CFR 128.402 and the managing partner meets requirements.

• Failure to meet SDVOSB certification requirements will result in elimination from consideration.

• This notice is a presolicitation notice, not a Request for Proposal (RFP). Formal proposals should not be submitted until the RFP is posted.

• Data regarding VA timelines on definitizations within the past 3 fiscal years is unavailable.

• The project is located at the Birmingham VA Medical Center, 700 19th Street South, Birmingham, AL 35233.

• One or more items may be subject to the World Trade Organization Government Procurement Agreement and Free Trade Agreements.