Purchase and Installation of Security System and Monitoring Services

Questions & Answers / Clarifications

This document provides responses from the United States Coast Guard (USCG) to questions submitted by potential offerors regarding Request for Proposal (RFP) 70Z03826QE0000009. The questions and answers are provided as a reference and do not imply prioritization.

• COMDTINST M5530.1C Chapter 4: Internet release is not authorized. The Government POC cited in the SOW will provide a copy during site visits.
• IDS and CCTV System Quantities: Specific quantities for devices are not provided. Offerors are encouraged to schedule on-site visits.
• Existing CCTV System: An existing CCTV system is in place at Building 80, but its reusability is uncertain. No CCTV is currently installed in the Leased Hanger building.
• Access Control System: The specific existing access control system for integration is not identified. Offerors are encouraged to schedule on-site visits.
• UL Licensed Monitoring Station: A UL licensed monitoring station is considered authorized for continuous IDS monitoring.
• CLINs for Locations: CLIN 0001 and 0002 descriptions are the same for both locations (Building 80 and Leased Hangar). Specific CLIN assignments will be detailed upon award.
• Facility Drawings: Facility drawings for Government Classified Workspaces cannot be released. Offerors are encouraged to schedule on-site visits.
• Power Stability: Power stability is noted as stable.
• Dropped Ceilings: Both spaces have suspended pop-out drop ceiling tiles.
• Budget: The Government will not disclose the budget for this project.
• Progress Payments: Partial or progressive payments are not allowed.
• Cipher Locks: Both buildings have proper cipher or required CDX series pedestrian door combination locks.

Offerors are strongly encouraged to schedule on-site visits to gather necessary details regarding existing systems, quantities, and site-specific conditions, as many questions could not be fully answered without such visits. The document also clarifies that progress payments are not allowed and the budget will not be disclosed.

Statement of Work (SOW)

To install, configure, and test Intrusion Detection Systems (IDS) at the United States Coast Guard (USCG) Aviation Logistics Center (ALC) in Elizabeth City, NC, to meet security standards for classified workspaces.

• Install and configure DMP XR-550 panels with Keypads in Building 80 and the leased hangar's upstairs secure space.

• Install High Security Switches (HSS) or Balanced Magnetic Switches (BMS) on all perimeter doors and windows.

• Install motion detectors for complete coverage within secure spaces.

• Install a closed caption TV (CCTV) system with a minimum of 30-days of continuous video recording.

• Install external audible alarms and associated antennas for cellular communication.

• Integrate IDS with existing security protocols, including access control systems compliant with HSPD-12.

• Provide and install backup power systems (UPS or generator connection) for at least 24 hours of continuous operation.

• Conduct full system tests and provide post-installation reports.

• Affix decals indicating compliance, installation date, and next maintenance date.

• Systems must meet UL-634 Level II standards.

• Continuous monitoring required 24 hours a day.

• Backup power must sustain operations for at least 24 hours.

• Systems must incorporate tamperproof features.

• Provide Installation Certificate, System Configuration Report, and Maintenance Schedule.

• Work to be performed between 7:00 a.m. and 4:00 p.m., Eastern Time, Monday through Friday (excluding Federal holidays).

• Locations: USCG ALC, ESD, Building 80 and ESD, Leased Hangar (Upstairs Space), Elizabeth City, NC.

• Contractor personnel must be qualified and trained by the OEM.

• Employees must present a professional appearance and be clearly identified.

• Contractor must comply with all local base regulations, safety, and environmental policies.

• Access to USCG Base Elizabeth City requires ID checks and vehicle searches.

• The USCG prohibits tobacco use in most areas.

• Contractor is responsible for providing personal protective equipment (PPE).

Form / Attachment / Pricing Sheet

This document, "Attachment 1 - Schedule of Services," is a pricing worksheet that must be completed and submitted with proposals for the Combined Synopsis/Solicitation 70Z03826QE0000009. Bidders are instructed to fill in only the yellow boxes, as other numbers will calculate automatically. Pricing must include all labor and associated travel costs (airfare, transportation, lodging, per diem for two days per job).

• Base Period (16 March 2026 to 15 March 2027):
  • CLIN 0001 & 0002: Perform installation and calibration of DMP XR-550 panels with Keypads. Work must be performed in accordance with Attachment 2 - Statement of Work (SOW).
  • CLIN 0003: DMP XR-550 Panels Annual Monitoring (QTY 2).
• Option Period One (16 March 2027 to 15 March 2028):
  • CLIN 1001: Perform calibration and annual monitoring of two (2) DMP XR-550 panels with Keypads (Serial Number TBD).
• Option Period Two (16 March 2028 to 15 March 2029):
  • CLIN 2001: Perform calibration and annual monitoring of two (2) DMP XR-550 panels with Keypads (Serial Number TBD).
• Option Period Three (16 March 2029 to 15 March 2030):
  • CLIN 3001: Perform calibration and annual monitoring of two (2) DMP XR-550 panels with Keypads (Serial Number TBD).
• Option Period Four (16 March 2030 to 15 March 2031):
  • CLIN 4001: Perform calibration and annual monitoring of two (2) DMP XR-550 panels with Keypads (Serial Number TBD).
• Additional Charges: Clearly state any additional charges, fees, or prompt payment discounts in the proposal.
• Contact: For questions regarding completion, contact Ms. Stacey Riggs at Stacey.M.Riggs@uscg.mil.

This document is critical for bidders to understand the specific services required for each contract period (base and four option years) and to prepare their pricing proposals. It outlines the CLINs, descriptions, quantities, and units for the services, emphasizing the inclusion of all travel costs and adherence to the SOW. Bidders must complete this form accurately to be considered responsive.

Solicitation / RFP / RFQ

This document, "Attachment 3 - Terms and Conditions," is a solicitation that outlines the contractual terms and conditions applicable to any order awarded under this solicitation. It supersedes all other terms and conditions and constitutes acceptance of the order upon acceptance.

• 52.212-1 Instructions to Offerors: Requires offers to include solicitation number, offeror's name/address/phone, Unique Entity Identifier (UEI), EFT indicator, information for evaluation factors, responses to required certifications, and a statement of agreement with terms and conditions.

• Period for Acceptance of Offers: Offers must be held firm for 60 calendar days from the receipt date, unless otherwise specified.

• Late Submissions: Late offers will generally not be considered unless received before award and acceptance would not unduly delay acquisition. Late modifications that are more favorable to the Government may be considered.

• Evaluation: Quotes will be evaluated based on the lowest priced, technically acceptable offer with acceptable or neutral past performance. Technical acceptability will be assessed against the SOW requirements. Past performance will be evaluated based on demonstrated ability to accomplish the proposed effort.

• Security Prohibitions and Exclusions (52.240-90): Includes definitions and procedures related to covered telecommunications equipment/services, FASCSA orders, Sudan and Iran prohibitions, and sensitive technology. Offerors must represent compliance or disclose non-compliance.

• Quality Assurance: Applicable to orders for products touching USCG aircraft. Requires immediate notification of any non-conformity, supply change, or defect. Contractor's quality control manual must address risk management, testing, and inspection.

• Packaging and Shipping: Specific instructions for packaging materials and shipping to the USCG Aviation Logistics Center are provided.

• Inspection and Acceptance: Performed at destination by local USCG personnel.

• Delivery Terms: F.O.B. destination, with delivery required 90 days After Receipt of Order (ARO). Early deliveries are desired and accepted.

• Invoicing: Instructions for invoice submission and payment information are detailed, encouraging electronic submission.

• Authorized Deviations: Indicates clauses with authorized deviations from the Federal Acquisition Regulation (FAR) or Homeland Security Acquisition Regulation (HSAR).

• Fast Payment Procedure (52.232-90): Outlines procedures for fast payment upon delivery and invoice submission.

• Offers are evaluated on lowest priced, technically acceptable basis with acceptable/neutral past performance.

• Technical acceptability is determined by the ability to meet SOW requirements.

• Past performance is evaluated based on demonstrated ability to accomplish the effort.

• Submission details and deadlines are specified within the solicitation.

• The document incorporates numerous FAR clauses by reference, including those related to small business concerns, labor standards, and trade agreements.

Form / Attachment / Pricing Sheet

This document is a "Visitor/Contractor Safety & Environmental Health Brochure" for the USCG Aviation Logistics Center (ALC). It outlines safety and environmental requirements for visitors and contractors working at ALC.

• Environmental Requirements: Covers compliance, personal protective equipment (PPE), Chemical Safety Data Sheets (SDS), hazardous materials handling, air quality, storm water, waste water, pest management, spill prevention, recycling, asbestos, lead, and other environmental hazards.
• Health & Safety Requirements: Details visitor and contractor safety, personal responsibility, check-in/check-out procedures, weapon prohibitions, Base Elizabeth City (BEC) access rules, parking and road rules, smoking policies, PPE requirements (safety glasses, shoes, hearing protection, hard hats), cellular phone and electronic device restrictions, fire/emergency procedures, lock-out/tag-out procedures, chemical hazard awareness, regulated areas, Foreign Object Damage (FOD) & Tool Control, equipment safety, warning signs, fall protection, hot work permits, and injury/hazard reporting.

Contractors responding to opportunities at ALC must be aware of and comply with these safety and environmental health requirements. This brochure provides essential information for planning work, ensuring personnel are properly equipped, and understanding operational restrictions and reporting procedures to maintain a safe and compliant work environment.