Q502--Ambulatory Cardiac Care Monitoring

Solicitation / RFP / RFQ

This solicitation is for Ambulatory EKG monitoring and data processing services for the Phoenix VA Health Care System. The objective is to provide diagnostic tools to veteran patients requiring heart analysis, ensuring timely and accurate treatment.

• Provide 24/7 availability for data access and customer support.

• Offer a comprehensive product portfolio including Telemetry, Event Monitoring, and Extended Holter (3-14 days) and Traditional Holter (24/48 hours) devices.

• Equipment must be FDA-approved, lightweight, and easy for patients to use.

• Devices must store 100% of ECG data when cellular service is unavailable and automatically transmit upon reconnection.

• Real-time transmission of ECG data with a minimum of 2 leads (up to 6) and 3 electrodes.

• Provide patient-activated and auto-activated event recording with remote download capability up to 30 days.

• Offer three wear options: adhesive patch, flexible adapter, and traditional lead wire adapter.

• Ensure all equipment is U.S. Food and Drug Administration (FDA) approved.

• Provide ongoing software protection for PHI and FIPS 140-2 compliance.

• Integrate with EMR systems (HL7 or XML) within 6 months of contract initiation.

• Contractor is responsible for all equipment service, maintenance, and repairs.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Base period from 04-01-2026 to 03-31-2027, with four option periods extending through 03-31-2031.

• Offers are due by March 16, 2026, 1:00 PM MST, submitted via email to garrett.lyles@va.gov.

• Questions are due by March 12, 2026, 1:00 PM MST.

• Evaluation will be based on the most advantageous offer, considering price and non-price factors (Technical Approach, Experience, Required Documents). LPTA procedures will not be used.

• Key submission requirements include VA Form 10091, W-9, FMS Vendor File Update Form, SAM registration verification, signed VAAR 852.219-75/-76 certifications, FIPS 140-2 compliance proof, and Memorandum of Understanding – Interconnection Security Agreement.

• This acquisition is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) in accordance with VAAR 852.219-73 and 52.219-27.

• Offerors must be certified SDVOSBs listed in the SBA certification database.

• Limitations on subcontracting apply (50% for services).

• The solicitation incorporates numerous FAR and VAAR clauses, including those related to security, electronic submissions, and small business concerns.

• All equipment must be U.S. Food and Drug Administration (FDA) approved.

Solicitation / RFP / RFQ

This solicitation seeks offers for Ambulatory EKG monitoring and data processing services for the Phoenix VA Health Care System. The objective is to provide veteran patients with necessary cardiac analysis for appropriate treatment, ensuring 24/7 availability of acquired data and customer support.

• Provide Ambulatory EKG monitoring and data processing services.

• Offer near-real time Telemetry and Event Monitoring or Holter recorded data transmission.

• Furnish Personal EKG monitoring recorders (with or without event/telemetry).

• Provide operator's manuals (electronic and hard copy).

• Offer hands-on training by a local representative.

• Repeat monitoring studies at no additional cost if devices provide unsatisfactory results, fail to transmit, or data is not retrievable.

• Provide equipment and off-site monitoring; no travel fees apply.

• Replace lost or damaged devices within five business days at no cost.

• Offer a comprehensive product portfolio including Telemetry, Event, and Extended Holter monitoring.

• Ensure devices have the capability to store 100% of ECG data when cellular service is unavailable and automatically transmit upon reconnection.

• Provide 24/7 telephone access to knowledgeable support staff.

• Maintain FIPS 140-2 compliance and provide proof of certification.

• Provide web-based portal access for patient data viewing (24/7).

• Integrate with EMR systems (HL7 or XML) within 6 months of contract initiation.

• All equipment must be FDA approved, state-of-the-art, lightweight, and simple for patients to use.

• Maintain a quality system ensuring HIPAA compliance.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Base period from 04-01-2026 to 03-31-2027, with four option periods extending through 03-31-2031.

• Offers are due by March 16, 2026, 1:00 PM MST, submitted via email to garrett.lyles@va.gov.

• All questions are due by March 12, 2026, 1:00 PM MST.

• Award will be made based on the most advantageous offer, considering price and non-price factors (Technical Approach, Experience, Required Documents). LPTA procedures will not be used.

• Key submission requirements include Technical Approach, Experience (past three years), and Required Documents (VA Form 10091, W-9, SAM registration, FIPS 140-2 compliance, Interconnection Security Agreement).

• This acquisition is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Offerors must be certified SDVOSBs listed in the SBA certification database.

• NAICS Code: 334510 - Electromedical and Electrotherapeutic Apparatus Manufacturing, Size Standard: 1,440 Employees.

• Attachments include W-9 Form, FMS Vendor File Update Request Form, and VA10091.

Form / Attachment / Pricing Sheet

This document, VA Form 10091, is the VA-FSC Vendor File Request Form. It is used by vendors to establish, update, or change their information in the VA's Financial Management System (FMS) vendor file. This is necessary for receiving payments from the VA.

• VA Facility Information: Details about the VA station submitting the form.
• Payee/Vendor Type: Selection of the vendor's classification (e.g., Commercial, Federal Agency, Veteran).
• Payee/Vendor Information: Includes registration status in SAM.gov, Unique Entity Identifier (UEI), Taxpayer Identification Number (TIN)/Social Security Number (SSN), Vendor Name, and DBA.
• Electronic Funds Transfer (EFT/ACH) Information: Requires bank name, routing number, account number, and account type for direct payment processing.
• Authorized Representative Information: Name, email, and phone number of the individual authorized to make changes.
• Addresses: Current and previous addresses are required, especially for address changes.

Vendors must complete and submit this form to ensure they can receive payments from the Department of Veterans Affairs. It is crucial for establishing or updating vendor records, particularly for electronic fund transfers. Failure to provide accurate information may delay or prevent payments. Registration in SAM.gov and providing a UEI are noted as requirements for commercial vendors.

Form / Attachment / Pricing Sheet

This document is a "Vendor Information" form used to collect essential details about a vendor. It is likely used for registration, onboarding, or updating vendor profiles within a government system, such as the VA database mentioned in section 18.

• Requester and Service: Identifies the government entity and the service being procured.
• Vendor Name and Address: Basic identification and contact information.
• Tax Identification: TIN or SSN for identification purposes.
• Payment and Contact Information: Street address for payments and point of contact details.
• Existing Contracts: Information on any current contracts with the government.
• 1099 Indicator: For tax reporting purposes.
• Business Type and Socioeconomic Group: Classifications for small business status, socioeconomic categories (e.g., Veteran-Owned, Woman-Owned, Hubzone), and business size (Small, Large).
• Purchase Card Acceptance: Indicates if the vendor accepts government purchase cards.
• DUN and Bradstreet Number: Required for vendor registration.
• Central Contractor Registration (CCR): Confirmation of vendor registration status.
• Mandatory Registration Sites: Links to essential government registration and exclusion sites (eplS.arnet.gov, exclusions.oig.hhs.gov).

Vendors responding to opportunities that require this form must complete it accurately. It is crucial for establishing vendor eligibility, classification for set-aside purposes, and ensuring compliance with federal registration requirements. Failure to complete mandatory fields or maintain proper registration can lead to administrative action and prevent doing business with the government.

Form / Attachment / Pricing Sheet

This document is IRS Form W-9, Request for Taxpayer Identification Number and Certification. It is used by individuals and entities to provide their correct Taxpayer Identification Number (TIN) to a requester, which is necessary for tax reporting purposes. Bidders may be required to complete and submit this form as part of their proposal or to receive payments.

• Part I: Taxpayer Identification Number (TIN): Requires the individual or entity to enter their Social Security Number (SSN) or Employer Identification Number (EIN).
• Part II: Certification: Requires the individual or entity to certify that the TIN provided is correct, that they are not subject to backup withholding, and that they are a U.S. citizen or other U.S. person.
• General Instructions: Provide detailed guidance on how to complete the form, definitions of U.S. persons, rules for partnerships, and information on backup withholding and penalties.

This form is critical for any vendor who is awarded a contract or is in the process of bidding. It is used to ensure accurate tax reporting by the government agency and to avoid potential backup withholding on payments. Bidders must ensure they complete this form accurately and provide the correct TIN as requested by the solicitation or contracting officer.

Solicitation / RFP / RFQ

This solicitation is for Ambulatory Cardiac Care Monitoring services. The Department of Veterans Affairs, NCO 22 - Network Contracting, is seeking proposals for this requirement.

Details regarding the specific requirements and deliverables for Ambulatory Cardiac Care Monitoring are not fully elaborated in this synopsis but are expected to be detailed in the full solicitation package.

• Contracting Office ZIP Code: 85723

• Place of Performance: Department of Veterans Affairs, NCO 22 - Network Contracting, 650 East Indian School Road, Phoenix AZ 85012, USA

• Response Date/Time/Zone: 03-16-2026 1:00PM MOUNTAIN TIME, DENVER, USA

• Archive: 30 days after the response date.

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business)

• NAICS Code: 334510 (Electromedical Apparatus Manufacturing)

• Product Service Code: Q502 (Medical diagnostic instruments, all other)

• Contact Information:

  • Contracting Officer: Garrett Lyles
  • Email: garrett.lyles@va.gov

• The solicitation number is 36C26226Q0346.

Sources Sought Announcement

This is a Sources Sought Announcement for market research purposes only. The Department of Veterans Affairs (VA), Phoenix VA Health Care System (PVAHCS), is seeking information from potential qualified Service Disabled Veteran Owned Small Businesses (SDVOSBs) and Veteran Owned Small Businesses (VOSBs) capable of providing ambulatory cardiac monitoring services. This announcement does not constitute a solicitation or obligate the government to award a contract.

The contractor shall provide Ambulatory EKG monitoring and data processing for the Phoenix VA Health Care System. This includes monitoring and analysis via near-real time Telemetry and Event Monitoring or Holter recorded data transmitted to the contractor.

• Ambulatory EKG monitoring and data processing services.
• Ability to handle Telemetry and Event Monitoring or Holter data.

Interested businesses must submit the following in writing via email to garrett.lyles@va.gov by March 2, 2026, 1:00 PM MST:

• Company name, address, point of contact, phone, fax, and email.
• Unique Entity ID (SAM), Cage Code, Tax ID Number.
• Type of small business (SDVOSB, VOSB).
• A capability statement detailing qualifications and ability to perform the described work.

This announcement is for market research to identify SDVOSBs and VOSBs. The VA is mandated to consider a total set-aside for SDVOSBs. If SDVOSB responses are inadequate, an alternate set-aside or full and open competition may be considered. No subcontracting opportunities are anticipated.

• NAICS Code: 334510 (Electromedical and Electrotherapeutic Apparatus Manufacturing) with 1,250 employee size standard.

• Product Service Code: Q502

• Contracting Office: NCO 22, Tucson AZ 85723

• Place of Performance: 650 East Indian School Road, Phoenix AZ 85012

• This is not a request for proposals or quotes.

• The government will not reimburse costs associated with responding.

• Offerors must be registered in SAM.gov. SDVOSBs/VOSBs must also be registered in the SBA-DSBS Registry.

• All offerors should email submissions to garrett.lyles@va.gov, Attn: Garrett Lyles, Contract Specialist.