Q525--Electro Shockwave Lithotripsy Services| Bay Pines

Form / Attachment / Pricing Sheet

This document, "Contractor Rules of Behavior" (Attachment Four), outlines the terms and conditions for contractor access to and use of Department of Veterans Affairs (VA) information assets, systems, and sites. It incorporates rules of behavior for using VA information systems and resources under contract.

• General Terms and Conditions: Covers understanding of no expectation of privacy, consent to monitoring and reviews by VA personnel (OI&T, OIG, administrators, ISOs), prohibition of unauthorized access or misuse of Federal systems, and potential penalties for violations.
• General Rules of Behavior: Details specific requirements for contractors, including:
  • Following procedures for account access and usage.
  • Using only authorized systems, software, and data.
  • Restrictions on using non-contractor owned equipment (OE) for VA sensitive information without a waiver.
  • Not exploiting system access for personal gain.
  • Adhering to security controls unless expressly permitted otherwise.
  • Limiting use of systems and information strictly to contract fulfillment.
  • Granting access only to authorized personnel.
  • Protecting passwords.
  • Using FIPS 140-2 validated encryption for sensitive information.
  • Following VA handbooks for electronic media sanitization and information security.
  • Obtaining COTR approval for public dissemination of VA information.
  • Not hosting unauthorized internet servers.
  • Protecting government property and not removing VA sensitive information without authorization.
  • Using only VA-authorized anti-virus, anti-spyware, and firewall software.
  • Completing required security and privacy training.
• Additional Conditions for Non-VA IT Resources: Specifies requirements for connecting to the VA network, remote access limitations, and prohibitions on dual network connections without authorization.
• Statement on Litigation: Clarifies that the agreement does not create additional rights or benefits enforceable by law.
• Acknowledgement and Acceptance: Requires contractors to sign and return the document, acknowledging receipt and acceptance of all terms and conditions.

This document is critical for any bidder who will be performing services under the contract that involve access to VA information systems, data, or resources. It outlines the mandatory security, privacy, and behavioral requirements that contractors and their personnel must adhere to. Failure to comply can result in penalties. Bidders should review these rules carefully to understand the obligations and ensure their proposed approach and personnel can meet these stringent requirements.

Form / Attachment / Pricing Sheet

This document is a "SAMPLE CONFLICT OF INTEREST ACKNOWLEDGMENT" form (Appendix A to VHA HANDBOOK 1660.03). It is intended to be completed by specific VA personnel to acknowledge their understanding and agreement to abide by guidance related to conflicts of interest in contracts or agreements for sharing of Health Care Resources (HCR).

• The form requires the individual to confirm they have received, read, and agree to abide by VHA Handbook 1660.03 regarding conflicts of interest.
• It also requires confirmation of completion of appropriate Tier Level Medical Sharing/Affiliate Office Customer training.
• A section for "Description of Requirement" is provided, though it is blank in this sample.
• Signature and Date fields are included for completion.

While this is a form for internal VA personnel, its presence indicates that conflict of interest considerations and adherence to VHA Handbook 1660.03 are important for this opportunity. Bidders should be aware that personnel involved in HCR contracts may be required to complete this or a similar acknowledgment.

Solicitation / RFP / RFQ

This solicitation is for Electro Shockwave Lithotripsy (ESWL) services to be provided on-site at the C.W. Bill Young VA Medical Center in Bay Pines, Florida. The services are for beneficiaries of the Department of Veterans Affairs (VA) Healthcare System.

• Provision of State licensed radiologic technician(s) with ESWL proficiency.

• Furnishing all necessary personnel and equipment to perform ESWL services.

• Transportable ESWL system with a minimum penetration depth of 165mm and a treatment table with a minimum weight limit of 460 lbs, capable of three-dimensional movement.

• Transportable X-Ray C-Arm Fluoroscopy Unit with specific power, kVp, and mA requirements.

• Maintenance of all equipment in safe, clean, and operational condition.

• Maintenance of written records of procedure/study summaries, including air kerma and dose area product values.

• Compliance with all applicable Federal, State, and Local regulations, VA Directives, and facility policies.

• Personnel must meet specific qualifications including state licensure, technical proficiency, English language fluency, and appropriate training.

• Standard infection control measures, including TB testing, MMR, Varicella, Tdap vaccination, and influenza vaccination.

• Contract Type: Indefinite Delivery Indefinite Quantity (IDIQ).

• Period of Performance: One (1) base year plus four (4) one-year options.

• Minimum Amount: $2,500.00

• Maximum Amount: $250,000.00

• Offer Due Date: March 27, 2026, 12:00 PM EST.

• Questions Due: March 13, 2026, 12:00 PM EST via email to peter.bedard@va.gov.

• Quotations must be submitted electronically.

• Quotations will be evaluated based on Technical Capability (Quality Assurance, Experience, Management Approach, Personnel Qualifications) and Past Performance, which are more important than Price.

• Offerors must be registered in SAM.

• This acquisition is a total set-aside for small businesses.

• NAICS Code: 622110

• Size Standard: $10 Million

• Reference pages 6-7 for the Schedule of Services and pages 8-41 for the Performance Work Statement.

• All questions concerning the RFQ and related documents should be directed to Peter Bedard.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued by the U.S. Department of Labor, Wage and Hour Division, under the Service Contract Act. It establishes the minimum wage rates and fringe benefits required for various occupations when performing contracts subject to the Service Contract Act in specific geographic areas. This document is crucial for contractors to understand their labor cost obligations.

• Applicable Executive Orders: Details the applicability of Executive Order 14026 (effective Jan 30, 2022, or later for new contracts/renewals) and Executive Order 13658 (for contracts awarded between Jan 1, 2015, and Jan 29, 2022, without renewal/extension after Jan 30, 2022).
• Minimum Wage Rates: Lists specific minimum hourly wage rates for numerous occupations, categorized by occupation code and title.
• Fringe Benefits: Indicates that required fringe benefits follow the occupational listing and specifies Health & Welfare rates ($5.55/hour or $222.00/week, and a specific rate for EO 13706 contracts).
• Vacation and Holidays: Outlines requirements for paid vacation (2 weeks after 1 year, 3 weeks after 5 years) and a minimum of eleven paid holidays per year.
• Special Differentials: Notes applicable Hazardous Pay Differentials (8% for high hazard, 4% for low hazard) and Night Pay & Sunday Pay for Air Traffic Controllers and Weather Observers.
• Uniform Allowance: Details requirements for providing uniforms or reimbursing employees for their cost and maintenance.
• Conformance Process: Explains the process for classifying and determining wage rates for occupations not listed in the determination.

This wage determination directly impacts a bidder's cost proposal. Bidders must ensure their proposed labor rates and fringe benefit costs meet or exceed the minimums specified for each relevant occupation to comply with the Service Contract Act. Failure to comply can lead to contract violations. The document also provides information on paid sick leave, vacation, and holidays, which are essential components of total compensation.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire used by the Orlando Veterans Affairs Medical Center (OVAMC) to gather feedback on a vendor's past performance for Off-Site Teleradiology Services. It is intended to help validate a vendor's experience with a current or past contractor/agreement.

• The questionnaire asks evaluators to rate a company's performance in several areas, including:
  • Maintaining a professional staff
  • Responsiveness to inquiries
  • Flexibility in responding to urgent requirements
  • Overall customer satisfaction
• Evaluators must select a rating from "Outstanding," "Above Average," "Satisfactory," "Marginal," or "Unacceptable."
• A "N/A" rating can be used if there is no performance information for a particular area or if the question does not apply.
• Space is provided for a narrative explanation of each rating.
• A final question asks if the evaluator would hire the company again, with an option to explain.
• The form includes fields for the evaluator's overall rating, name, title/grade, company/city, email, phone number, and the date the questionnaire was completed.

Vendors identified as references for this opportunity will need to complete this questionnaire. The responses will directly impact the government's evaluation of the vendor's past performance, which is a critical factor in determining award. Bidders should ensure their references are aware of the submission deadline and the importance of providing detailed and accurate feedback.

Form / Attachment / Pricing Sheet

This document is a Quality Assurance Surveillance Plan (QASP) that outlines the Government's systematic method for evaluating contractor performance on a stated contract. It details what will be monitored, how monitoring will take place, who will conduct it, and how efforts and results will be documented. This QASP is a "living document" and may be revised.

• Government Roles: Defines the responsibilities of the Contracting Officer (CO) and Contracting Officer's Representative (COR) in overseeing surveillance activities.
• Contractor Representatives: Identifies the contractor's primary and alternate program managers.
• Performance Standards: Outlines that contractors are responsible for all contract terms and conditions, and the QASP's performance standards will be used to determine performance levels.
• Methods of QA Surveillance: Details various surveillance methods including Direct Observation, Periodic Inspection, Validated User/Customer Complaints, Random Sampling, and Verification/documentation provided by the Contractor (e.g., time sheets).
• Performance Requirements: Lists specific performance requirements related to Provider Quality, Qualifications of Key Personnel, Scope of Practice/Privileging, Patient Access, Patient Safety, Licensing/Certification, Mandatory Training (Privacy, Confidentiality, HIPAA), Clinical Information Return, and Documentation/Timesheets.
• CPARS Ratings: Defines the rating scale (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory) used for evaluating contractor performance.
• Documenting Performance: Explains how the Government documents performance, including the use of Contract Discrepancy Reports (CRs) and the Contractor Performance Assessment Reporting System (CPARS).

This QASP provides critical insight into how the Government will measure and evaluate the contractor's performance. Bidders should review the performance standards, requirements, and surveillance methods to understand the expected level of service and quality, and how their performance will be assessed. This information is crucial for developing a compliant and competitive proposal and for understanding post-award expectations.

Form / Attachment / Pricing Sheet

This document is a "Contractor Certification: Immigration and Nationality Act of 1952, As Amended." It requires the contractor to certify compliance with all legal provisions related to the Immigration and Nationality Act, as enforced by Homeland Security, Immigration and Customs Enforcement, and the U.S. Department of Labor, specifically concerning non-immigrant foreign nationals working on contracts or subcontracts for the Department of Veterans Affairs (VA) while providing services to VA patient referrals.

• Contractor Certification: The contractor must certify they will not knowingly employ, contract, or subcontract with an illegal alien or a foreign national non-immigrant violating their status.
• E-Verify Requirement: Compliance with "E-Verify" requirements consistent with "Executive Order 12989" and related amendments is mandatory.
• Subcontractor Certification: The contractor agrees to obtain similar certifications from their subcontractors.
• Consequences of Non-Compliance: Failure to comply may result in the prohibition of the foreign national from working on VA contracts and may be grounds for contract termination.
• Legal Disclaimer: A statement that false or fraudulent certification may lead to prosecution under 18 U.S.C. 1001.
• Signature Block: Fields for Signature, Date, Typed Name and Title, and Company Name.

This form is a mandatory certification for contractors and their subcontractors. Bidders must understand these requirements and be prepared to complete and submit this certification as part of their contractual obligations if awarded an opportunity that requires it. It ensures compliance with immigration and labor laws related to foreign national employees.

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for Electro Shockwave Lithotripsy Services to support eligible beneficiaries of the CW Bill Young VA Medical Center (BYVAMC) in Bay Pines, FL. The services will be provided under an Indefinite Delivery, Indefinite Quantity (IDIQ) contract.

• Provision of Electro Shockwave Lithotripsy Services.

• Services are to be performed on-site at the Bay Pines VA Healthcare System, Urology department.

• Contract Type: Indefinite Delivery, Indefinite Quantity (IDIQ).

• Period of Performance: Anticipated base period from 05-21-2026 through 05-20-2027.

• Authority: Title 38 USC 8153, Health Care Resources (HCR) sharing Authority, and FAR Part 12.

• The solicitation will be issued on or about 03-06-2026.

• Response Date/Time/Zone: 03-06-2026 12:00 EASTERN TIME, NEW YORK, USA.

• Interested contractors must download the solicitation and any amendments from the designated website; no hard copies will be provided.

• Prospective contractors must be registered in the System for Award Management (SAM.gov).

• Questions should be directed via email to the Contracting Officer, Peter Bedard (peter.bedard@va.gov), with the solicitation number in the subject line. Telephone requests will not be accepted.

• This procurement is anticipated to be a 100% Small Business Set Aside.

• NAICS Code: 622110 (General Medical and Surgical Hospitals) with a Small Business Size Standard of $47 million.

• Product Service Code (PSC): Q525 (Medical - Urology).

• Contractors are responsible for checking the website for the solicitation and any subsequent amendments.

• Registration in SAM.gov is mandatory for contract award.

Sources Sought Notice

This notice is a request for market research to identify potential sources for Electro Shockwave Lithotripsy (ESWL) Services for the Bay Pines VA Healthcare System (BPVAHCS). The VA is seeking information from certified Service-Disabled Veteran Owned Small Businesses (SDVOSB), Veteran Owned Small Businesses (VOSB), Small Businesses, and other than small businesses.

• Provision of State licensed radiologic technicians (licensed in diagnostic radiography - X-ray).

• Supply of all required equipment to perform Extracorporeal Shock Wave Lithotripsy (ESWL).

• Key personnel must hold full and unrestricted licenses.

• Services must meet or exceed VA and Joint Commission (or equivalent) standards.

• Development and maintenance of Quality Improvement/Quality Assurance Programs.

• Adherence to all applicable Federal, State, and local conflict of interest laws.

• Compliance with HIPAA and other VA information security regulations.

• Place of Performance: On-site at the Urology Services Department throughout the Bay Pines VA Healthcare System Service Area.

• Period of Performance: Anticipated from 05/21/2026 through 05/20/2031, with four (4) one-year option periods.

• This is a Sources Sought notice for market research, not a request for quotes.

• Interested parties must submit a capability statement.

• Response Due Date: February 19, 2026, 12:00 PM EST.

• Submission Method: Email responses to Peter Bedard at peter.bedard@va.gov. Only electronic responses will be accepted.

• Interested firms must be registered in SAM (System for Award Management).

• SDVOSB or VOSB firms must be certified and verified in the Veterans Small Business Certification website.

• NAICS Code: 622110 (General Medical and Surgical Hospitals)

• Business Size Standard: $47.0M

• The VA will not pay for any information received.

• Requests for copies of a solicitation will not be honored.

• Capability statements should include: Point of contact, company name/address, SAM.gov UEI, socio-economic status, and documentation of capability.

• This notice may or may not lead to a future solicitation.