Q702--Sarasota Outpatient Clinic - Initial Outfitting Transition & Activation (IOTA) Services
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is soliciting proposals for Initial Outfitting, Transition & Activation (IOTA) Services for the new Sarasota Outpatient Clinic (OPC). This is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside opportunity, with proposals due by March 3, 2026, at 5:00 PM ET.
Scope of Work
The contractor will provide comprehensive professional services, including labor, materials, transportation, and equipment, to ensure the Sarasota OPC is fully operational by June 2029. Key services include:
- Comprehensive Project Management
- Interior Design, FF&E, and Space Planning Support
- CONOPS and Transitioning Planning
- Acquisition Support Services (package development, activation, delivery, relocation, installation, training, turnover, and post-occupancy support)
- Optional Tasks: Warehousing and Warehousing Management Services, Activation Services, and Staff Training & Orientation.
Contract & Timeline
- Contract Type: Firm-Fixed-Price (FFP)
- Set-Aside: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB)
- Period of Performance: Approximately 39 months (Base Year estimated from 04-30-2026 to 12-29-2028), with optional tasks having separate periods.
- Estimated Value: Up to $20 Million (ceiling/estimate).
- Solicitation Number: 36C77626Q0079
- Response Due: March 3, 2026, 5:00 PM ET
- Published: January 30, 2026
Evaluation
Award will be based on a Best Value determination, considering:
- Key Personnel (Pass/Fail)
- Technical Submission
- Past Performance
- Price Offerors must hold prices firm for 180 days. Technical questions are due by February 11, 2026.
Key Attachments & Instructions
- Performance Work Statement (PWS) (Attachment A): Details the full scope, performance standards, and deliverables.
- Pricing Worksheet (Attachment R): Provided as an illustration. Bidders must replace example data with their own and should not submit the worksheet with labor rates or CLIN costs for the Basis of Estimate, as such submissions will not be evaluated. Travel costs are to be added separately by the government.
- Quality Assurance Surveillance Plan (QASP) (Attachment M): Outlines how contractor performance will be monitored and evaluated.
- Wage Determination (Attachment P): Specifies minimum wage rates and fringe benefits for the Sarasota, FL area.
- Security Package (Attachment O): Contains forms and instructions for contractor security verification and PIV badge processing.
- Various Templates: Including WBS, Risk Management, Change Management, FTE Report, Equipment Inventory, Integrated Move Plan, and Room Contents Acquisition Plan. Note that actual data entry for many of these will be via a SharePoint tool.
Offers must be submitted electronically via email to both the Contract Specialist and Contracting Officer.