R09 Dam Early Warning System
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The USDA Forest Service is soliciting quotations (RFQ 12445526Q0029) for the R09 Dam Early Warning System project. This acquisition involves upgrading, installing, relocating, and repairing early warning systems and rain gauges on eighteen (18) high or significant hazard potential dams across seven National Forests in Region 09. This is a Total Small Business Set-Aside. Quotations are due by April 24, 2026, at 5:00 PM Eastern.
Scope of Work
The contractor will furnish all labor, materials, equipment, supervision, and transportation to install, upgrade, relocate, and/or repair early warning systems and rain gauges. Specific tasks include:
- Installing new EWS and depth sensors.
- Upgrading and repairing existing EWS.
- Installing, cleaning, calibrating, and servicing rain gauge sensors.
- Work will be performed at various dam locations within the Hoosier, Huron-Manistee, Mark Twain, Monongahela, Shawnee, Wayne, and White Mountain National Forests.
- Systems must collect and transmit water level and rainfall data via satellite or cellular, allow remote real-time monitoring, send instant email/text alarms, and operate on solar power with battery backup.
Contract Details
- Type: Combined Synopsis/Solicitation (RFQ), anticipated Firm Fixed Price (FFP) purchase order.
- Magnitude: Between $100,000 and $250,000.
- Set-Aside: Total Small Business Set-Aside (FAR 19.5).
- NAICS: 238210 – Electrical Contractors and Other Wiring Installation Contractors ($19 Million size standard).
- Period of Performance: 365 calendar days after Notice to Proceed (NTP), commencing within 10 calendar days of NTP. The established period is 05/02/2026 to 05/02/2027.
Submission & Evaluation
- Quotations Due: April 24, 2026, by 5:00 PM Eastern.
- Submission Method: Email completed quotes to kevin.brown2@usda.gov.
- Offer Acceptance Period: Offerors must hold prices firm for 90 calendar days.
- Questions Due: April 20, 2026, by 5:00 PM Eastern, via email to Kevin.Brown2@usda.gov.
- Evaluation Criteria: Award will be made to the offeror representing the best value to the Government, based on the lowest price. Acceptability will be determined by compliance with the solicitation, and responsibility by the Contracting Officer.
Additional Notes
- Site Visit: No scheduled site visit; vendors are encouraged to visit sites independently.
- Attachments: The solicitation includes a Statement of Work (Attachment 1), corrected SF 1442, and various wage determinations (e.g., for IL, MI, IN, WV, MO, OH, NH) which bidders must review for labor cost estimation.