R602--Courier Services for Orlando VA Healthcare System
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Orlando VA Healthcare System (OVAlHCS), is soliciting proposals for Courier Services. This Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside opportunity requires a contractor to provide all personnel, equipment, supplies, and services for daily and urgent courier needs, including medical supplies, pharmacy items, laboratory specimens, and mail. Offers are due by March 17, 2026, at 11:00 AM EDT.
Scope of Work
The contractor will perform daily delivery services between specified VA facilities (e.g., Orlando VAMC, Lake Baldwin VAMC, Tavares CBOC) and non-VA locations within a 100-mile radius. Key requirements include:
- Transport of medical supplies, pharmacy items, laboratory specimens, and mail.
- Climate-controlled vehicles (65°F-85°F) for laboratory specimens.
- Urgent pickups/deliveries and Saturday services.
- Contractor personnel must undergo background checks and comply with VA security and HIPAA regulations.
- Drivers must be licensed and trained (49 CFR §172).
- Provision of a dedicated Account Manager and a contract manager with an alternate.
Contract Details
- Contract Type: Fixed-Price, Indefinite Quantity.
- Period of Performance: A base period from May 1, 2026, to April 30, 2027, with four subsequent option periods.
- Estimated Value: Guaranteed minimum of $25,000.00; total maximum not to exceed $3,500,000.00.
- Set-Aside: This acquisition is 100% set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). Offerors must be certified SDVOSBs listed in the SBA database.
- Limitations on Subcontracting (LOS): For services, the prime contractor or similarly situated SDVOSB subcontractors must perform at least 50% of the contract amount. A mandatory "VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE" form must be submitted with the offer.
- Wage Determination: The Department of Labor Wage Determination (DOL WD 2015-4553 Rev 32) applies, outlining minimum wage rates and fringe benefits for Orange, Osceola, and Seminole counties, FL.
Submission & Evaluation
- Offer Due Date: March 17, 2026, at 11:00 AM EDT.
- Questions Due: March 5, 2026, at 11:00 AM EST, via email to Kurt.Kramer@va.gov.
- Evaluation Factors: Proposals will be evaluated based on Technical capability, Past Performance, and Price.
- Technical: Assessment of proposed vehicles, drivers, and subcontracting plans.
- Past Performance: Evaluation of reliability, reputation, and previous experience.
- Price: Sum of all line-item prices, including options.
Contact Information
- Contracting Officer: Kurt J Kramer (Kurt.Kramer@va.gov)