R602--Courier Services for Orlando VA Healthcare System

Amendment / Modification

This amendment provides responses to industry questions and includes a revised Price Schedule.

Key changes include:

• Clarification of pickup and drop-off times: Detailed time windows for various routes originating from Orlando VAMC to other VA facilities and CBOCs are provided. Some routes have multiple daily pickups/drop-offs.

• Route adjustments: Route #1 (Orlando VAMC to Lake Baldwin VAMC) currently has 5 trips daily, with a potential for a 6th trip if clinic hours expand. Route 3 (Orlando VAMC to Clermont CBOC) has been added to the Price Schedule.

• Non-VA and Urgent/STAT routes: Clarification on pricing for Line-Item Numbers (LINs) 0013/0014 and their subsequent revisions (x013/x014). These are for unscheduled transports, with LIN xx13 for same-day service and LIN xx14 requiring delivery within 120 minutes of dispatch. Unit pricing is not required at submission for these LINs; the government will request quotes per trip.

• Revised Price Schedule: A revised Price Schedule (rev1 03-05-2026) is attached and must be used for quote submissions. It includes corrections for Clermont CBOC and revised estimated quantities for LINs x013 & x014.

• Cargo details: Transported items include lab specimens (in a specific Pelican Storm Case), supplies from logistics, and pharmaceuticals. Other supplies may include office supplies, records, and small equipment.

• Vehicle requirements: No specific vehicle size is mandated, but it must have adequate cargo space to protect items. Sedans, station wagons, or small/mid-size SUVs are typically adequate.

• Tolls: Contractors must include all foreseen toll expenses in their fixed-priced trip rates; the VA will not reimburse separately.

• Incumbent Contractor: Daly Works LLC, contract number 36C24825D0007.

• Historical Contract Value: The most recent annual award (10-01-2024 through 09-30-2025) was approximately $350,584.00, though the current solicitation's scope may differ.

• Price Schedule (Revised)

• Various sections related to route details, pickup/drop-off times, and special/unscheduled transport pricing.

• Bidders must use the revised Price Schedule for their quote submission. Failure to do so may result in disqualification.

Form / Attachment / Pricing Sheet

This document is a revised Price Schedule (revision 1, dated 03-05-2026) detailing the services to be furnished under contract via Task Orders (TOs). It outlines estimated quantities, unit prices, and total amounts for various delivery services.

• Guaranteed Minimum: $25,000.00 for the fiscal year of award.
• Total Maximum Amount: $3,500,000.00 for the contract.
• Service Items (Base Period: 05-01-2026 to 04-30-2027):
  • Item 0001: Daily delivery services between Lake Nona Medical Center and Lake Baldwin Campus (1,560 trips).
  • Item 0002: Daily delivery services between Orlando VAMC and Tavares CBOC (520 trips).
  • Item 0003: Daily delivery services between Orlando VAMC and Clermont CBOC (520 trips).
  • Item 0004: Daily delivery services between Orlando VAMC and Daytona CBOC (520 trips).
  • Item 0005: Daily delivery services between Orlando VAMC and Deltona CBOC (520 trips).
  • Item 0006: Daily delivery services between Orlando VAMC and Palm Bay CBOC (520 trips).
  • Item 0007: Daily delivery services between Orlando VAMC and Viera VAHCC (520 trips).
  • Item 0008: Daily delivery services between Orlando VAMC and Kissimmee CBOC (520 trips).
  • Item 0009: Daily delivery services for Biological specimens between Orlando VAMC and James Haley Veterans Hospital (Tampa) (260 trips).
  • Item 0010: Saturday delivery services between Orlando VAMC and Viera VAHCC (52 trips).
  • Item 0011: Saturday delivery services between Orlando VAMC and Lake Baldwin Campus (52 trips).
  • Item 0012: Saturday delivery services between Orlando VAMC and Daytona CBOC (52 trips).
  • Item 0013: Special pickup/delivery at Orlando VAMC to non-VA locations within 100-mile radius (60 trips).
  • Item 0014: Urgent pickup/delivery at Orlando VAMC to locations within 100-mile radius (120 trips).
• Option Periods (1-4): Similar service items and quantities are listed for Option Periods 1 (05-01-2027 to 04-30-2028), Option 2 (05-01-2028 to 04-30-2029), Option 3 (05-01-2029 to 04-30-2030), and Option 4 (05-01-2030 to 04-30-2031). The specific routes and trip counts are detailed for each option period, with some minor variations in pickup/delivery locations for Option 3 and 4.
• NAICS Code: 492210 - Local Messengers and Local Delivery.
• Product/Service Code: R602 - Support - Administrative: Courier/Messenger.

This document is crucial for bidders as it details the specific delivery services required, including routes, frequency, and estimated quantities. Bidders must use this pricing schedule to formulate their proposals, providing unit prices for each item. The total maximum contract amount and guaranteed minimum provide an indication of the potential contract value. The breakdown across base and option periods outlines the potential duration and scope of work.

Solicitation / RFP / RFQ

This solicitation is for Courier Services for the Orlando VA Health Care System (OVAlHCS). The contractor will be responsible for providing all personnel, equipment, supplies, and services necessary to perform courier services, including picking up and dropping off medical supplies, pharmacy items, laboratory specimens, and mail between various VA and non-VA locations.

• Daily delivery services between specified VA facilities (e.g., Orlando VAMC, Lake Baldwin VAMC, Tavares CBOC, etc.) and to non-VA locations within a 100-mile radius.

• Specialized services include urgent pickups/deliveries and Saturday deliveries.

• Transport of various items including medical supplies, pharmacy items, laboratory specimens, and mail.

• Laboratory specimens require climate-controlled vehicles (65°F-85°F).

• Contractor personnel must undergo background checks and comply with VA security and privacy regulations, including HIPAA for handling medical specimens and patient information.

• Drivers must have necessary licenses and training (49 CFR §172).

• Contractor must provide a dedicated Account Manager and a contract manager with an alternate.

• Contract Type: Fixed-Price, Indefinite Quantity contract.

• Period of Performance: Base period (05-01-2026 to 04-30-2027) with four option periods.

• Estimated Value: Guaranteed minimum of $25,000.00; Total maximum amount not to exceed $3,500,000.00.

• Offer Due Date: March 17, 2026, 11:00 am EDT.

• Questions Due: March 5, 2026, 11:00 am EST (via email to Kurt.Kramer@va.gov).

• Evaluation Factors: Technical, Past Performance, and Price.

• Technical evaluation will assess the ability to meet or exceed requirements, including proposed vehicles, drivers, and subcontracting plans.

• Past Performance evaluation will assess risks based on reliability, reputation, and previous experience.

• Price evaluation will sum all line-item prices, including options.

• This acquisition is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) in accordance with VAAR 852.219-73.

• Offerors must be certified as an SDVOSB and listed in the SBA certification database.

• Limitations on Subcontracting (LOS) apply: 50% of the contract amount for services must be performed by the SDVOSB prime contractor or similarly situated SDVOSB subcontractors.

• FAR 52.212-1, 52.212-3, and 52.212-4 are attached.

• Department of Labor (DOL) Wage Determination applies.

Form / Attachment / Pricing Sheet

This document is a "VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)". It requires offerors to certify their compliance with subcontracting limitations as specified in the solicitation and resultant contract.

• Services Contracts: Offerors must certify that they will not pay more than 50% of the contract amount to firms that are not certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs).
• General Construction Contracts: Offerors must certify that they will not pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• Special Trade Construction Contracts: Offerors must certify that they will not pay more than 75% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• Acknowledgement of Jurisdiction: Offerors acknowledge that this certification is subject to Title 18, United States Code, Section 1001, and that false certifications may lead to criminal, civil, or administrative penalties.
• Consequences of Non-Compliance: The document outlines potential penalties for awarded SDVOSB/VOSB contractors found not to have acted in good faith, including referral to suspension/debarment, fines, and prosecution.
• Cooperation and Documentation: Offerors agree to cooperate with the VA and provide documents (e.g., invoices, subcontracts) to demonstrate compliance.
• Certification Form: A fill-in section requires the offeror to provide printed name, title, signature, date, and company name and address to certify compliance.

This is a mandatory certification. Offerors must complete, sign, and return this form with their bid, quotation, or proposal. Failure to provide this completed certification will result in the offer being deemed ineligible for evaluation and award.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division, under the Service Contract Act. It establishes the minimum wage rates and fringe benefits required for various occupations performing work on federal contracts in specific geographic areas.

• Geographic Area: Florida Counties of Orange, Osceola, Seminole.
• Occupational Listing: Provides a comprehensive list of job titles (e.g., Accounting Clerk I, Administrative Assistant, Automotive Worker, Electrician, Firefighter, Nurse, Truckdriver) along with their corresponding minimum hourly wage rates.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing, though specific details are not itemized in this excerpt.
• Executive Orders: Notes the applicability of Executive Order (EO) 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage) for covered contracts, outlining specific requirements and minimum wage rates for 2025.
• Additional Benefits: Details paid vacation (2-4 weeks based on service), eleven paid holidays, and health & welfare benefits ($5.55 per hour or equivalent weekly/monthly amounts).
• Conformance Process: Outlines the procedure for classifying and determining wage rates for service employees not listed in the wage determination.

This document is critical for bidders to understand the labor costs associated with performing a federal contract in the specified Florida counties. It dictates the minimum wages and benefits that must be paid to employees, directly impacting proposal pricing and overall contract compliance. Bidders must ensure their proposed wages and benefits meet or exceed these requirements.