R614--Document Shredding- WRJ- BASE plus 4 Options
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the 241-Network Contract Office 01 (36C241), is soliciting proposals for Document Shredding Services for the White River Junction VA Medical Center and its associated Community Based Outpatient Clinics (CBOCs) in White River Junction, VT. This is a Total Small Business Set-Aside opportunity. An amendment has updated the deadline for submitting questions.
Scope of Work
The contractor will provide comprehensive mobile document destruction and shredding services. This includes furnishing lockable collection containers (totes and consoles), performing on-site shredding, and transporting shredded material off-site for recycling. Key requirements involve providing weekly "Certificates of Destruction" and monthly "Final Destruction" certificates, adhering to VA Directive 6371 guidelines (1mm x 5mm shred size), and ensuring HIPAA compliance for Protected Health Information (PHI). Contractor personnel will require background investigations.
Contract & Timeline
- Type: Firm Fixed Price Purchase Order
- Period of Performance: A base year (October 19, 2026 - October 18, 2027) with four (4) option years.
- Estimated Value: $16.5 Million (for the entire contract period).
- Set-Aside: Total Small Business Set-Aside (FAR 19.5)
- Offer Due Date: June 8, 2026, 13:00 EDT
- Questions Due Date: May 20, 2026, 13:00 EDT (Revised by Amendment 0002)
- Published Date: May 18, 2026 (Amendment 0002)
Evaluation
Proposals will be evaluated based on Price, Technical capability, and Past Performance. Technical and past performance combined are considered less important than price. Technical evaluation will assess compliance with VA Directive 6371, the provided Certificate of Destruction example, the final destruction plan, recycling capabilities, experience with PII/sensitive information, and the quality control plan. Offerors must provide three (3) past performance references from the last three years.
Amendment Details
Amendment 0002 to solicitation 36C24126Q0447 has changed the deadline for submitting questions. The new deadline is May 20, 2026, at 13:00 EDT. No questions will be answered after this revised date.
Additional Notes
The applicable NAICS Code is 561990 (All Other Support Services). A Business Associate Agreement (BAA) is required, and applicable wage determinations are listed in Section D.2 of the solicitation.