R614--Document Shredding- WRJ- BASE plus 4 Options

Amendment / Modification

This amendment (0004) to Solicitation 36C24126Q0447 serves to correct information previously provided.

Specifically, it addresses a correction to Question One, updating the contract number and associated cost.

• Question One (regarding contract number and cost)

No changes to proposal deadlines or submission requirements are indicated by this amendment. Bidders should ensure they are referencing the corrected contract information as updated by this amendment.

Amendment / Modification

This amendment (003) to Solicitation 36C24126Q0447 serves two primary purposes:

• Answers to Vendor Questions: Provides responses to vendor inquiries regarding the solicitation. These answers are detailed on Page 2 of the document, with specific answers highlighted in red.

• Extension of Submission Deadline: The deadline for receipt of offers has been extended.

• Submission Deadline: The hour and date for receipt of offers is extended to June 11, 2026, at 13:00 EDT.

• Questions & Answers: Specific questions from vendors have been addressed, with answers provided within the amendment document.

• The deadline for submitting offers is now June 11, 2026, 13:00 EDT.

• Bidders should review the provided answers to questions to ensure their proposals accurately address all requirements.

• Previous Contract: The previous contract number was 36C24122P0093 with a total value of $241,079.20.

• Shredding Location: All shredding must occur onsite. VA staff empties grey consoles, but the contractor is responsible for shredding at the loading dock of the main hospital. For outer buildings, the contractor must travel to each building to shred the blue shred bins.

Amendment / Modification

This amendment (0002) modifies solicitation 36C24126Q0447.

• Question Period Change: The deadline for submitting questions has been moved.

  • Previous Deadline: June 12, 2026, 13:00 EDT (as stated on page 1 of SF1449).
  • New Deadline: May 20, 2026, 13:00 EDT.
  • Impact: No questions will be answered after the new deadline.

• Page 1 of SF1449 (regarding the question period deadline).

• The deadline for submitting questions has been advanced to May 20, 2026. Bidders must ensure any questions are submitted by this new date and time.

Solicitation / RFP / RFQ

This solicitation is for document destruction and shredding services for the Department of Veterans Affairs (VA) White River Junction VA Medical Center and its surrounding Community Based Outpatient Clinics (CBOCs). The contractor will provide all necessary personnel, labor, supervision, equipment, materials, and disposal for secure document destruction.

• Provide mobile shredding services using a vehicle equipped for on-site shredding.

• Furnish lockable containers (totes and consoles) for document collection.

• Shred all materials on-site and transport shredded material off-site for recycling.

• Provide a written "Certificate of Destruction" weekly and a Final Destruction certificate monthly.

• Comply with VA Directive 6371 guidelines for document destruction (1mm by 5mm or smaller).

• Adhere to HIPAA compliance for handling Protected Health Information (PHI).

• Contractor personnel require background investigations.

• Contract Type: Firm Fixed Price Purchase Order.

• Period of Performance: Base year (10/19/2026 - 10/18/2027) with four (4) option years.

• Estimated Value: $16.5 Million (This appears to be an estimated value for the entire contract period).

• Offer Due Date: June 8, 2026, 13:00 EDT.

• Questions Due: June 12, 2026, 13:00 EST.

• Evaluation Factors: Price, Technical, and Past Performance. Technical and past performance combined are less important than price.

• Technical evaluation will assess compliance with VA Directive 6371, Certificate of Destruction example, final destruction plan, recycling capabilities, experience with PII/sensitive information, and a quality control plan.

• Past performance requires three (3) references from the past three years.

• This acquisition is UNRESTRICTED.

• NAICS Code: 561990 - All Other Support Services.

• Size Standard: Not explicitly stated, but implied to be for small businesses based on typical solicitations.

• Applicable wage determinations are listed in Section D.2 and can be viewed at https://beta.sam.gov/.

• A Business Associate Agreement (BAA) is required (Section D.1).

Solicitation / RFP / RFQ

This is a Pre-Solicitation Notice for Document Shredding Services for the Department of Veterans Affairs, Veterans Health Administration. The services are required for the Providence VAMC in Providence, RI, and its associated CBOCs. This notice is not a solicitation, and no quotations will be accepted at this time.

• Document Shredding Services.

• The solicitation is a "BASE plus 4 Options" contract.

• Prospective contractors must be registered in the System for Award Management (SAM) prior to award.

• Interested parties can contact the Contracting Officer via email for this requirement.

• The determination to conduct a competitive procurement is at the sole discretion of the Contracting Officer.

• This solicitation is being issued as a Small Business Set-Aside.

• NAICS Code: 561990 (All other Support Services)

• Small Business Size Standard: $16.5M

• Product/Service Code: R614

• The response date is April 27, 2026, at 13:00 Eastern Time, New York, USA.

• The Contracting Office ZIP Code is 02301.

• Place of Performance: Department of Veterans Affairs, White River Junction VAMC, 215 North Main Street, White River Junction VT 05001-3833, USA.

• Contact: Jeffrey S. Fleming, Contracting Officer, Jeffrey.Fleming@va.gov, 774-826-3525.