R614--PRE-SOLICITATION NOTICE ONLY Montgomery On-Site Shredding
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Veterans Benefits Administration (VBA) Montgomery Regional Office, is soliciting proposals for On-Site Shredding Services. This Firm-Fixed-Price contract is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside to ensure the secure and compliant destruction of sensitive documents. Offers are due by March 31, 2026, at 12:00 PM EDT.
Scope of Work
The contractor will provide comprehensive on-site shredding services using a mobile vehicle. Key requirements include:
- Destruction of various materials: paper, photographs, fax, microfilm, microfiche, video, film, cassette tapes, CD/DVDs, and flash drives.
- Shredding must meet industry standards (cross-cut or double-cut) to render information unreadable and un-reconstructable.
- The prime contractor must be NAID certified for paper/printed media destruction, bonded, and insured.
- Provision of five (5) secure, wheeled, lockable 65-gallon containers for material collection.
- Services include bimonthly shredding and unscheduled services for record purges.
- Secure transportation of sensitive Personal Identifying Information (PII) from pickup to on-site destruction.
- Contractor employees must wear marked uniforms with nametags, and a contingency plan for equipment malfunction is required.
- Compliance with VA Directive 6371, VA Handbook 6300.1, VBA Directive 6300, and VA Handbook 6500.6 is mandatory.
Contract Details
- Contract Type: Firm-Fixed-Price
- Product Service Code: R614 (Paper Shredding Services)
- NAICS Code: 561990
- Period of Performance: A base period from April 6, 2026, to April 5, 2027, with four (4) one-year option periods.
- Estimated Value: Up to $16.5 Million (total potential value).
- Place of Performance: Department of Veterans Affairs, Veterans Benefits Administration, Montgomery Regional Office, 345 Perry Hill Road, Montgomery, AL 36109.
Submission & Evaluation
- Offers Due: March 31, 2026, 12:00 PM EDT.
- Evaluation Factors: Proposals will be evaluated based on:
- Technical Approach/Qualifications (including NAID certification and understanding of scope)
- Past Performance (minimum two recent, relevant projects within 3 years)
- Price
- Award will be made to the responsible Offeror whose proposal is most advantageous to the Government, with price weighted more heavily than technical approach and past performance combined.
Eligibility / Set-Aside
This acquisition is a 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). All contractors must be registered in SAM.gov with NAICS code 561990 and be a certified SDVOSB.
Additional Notes
A Wage Determination for Montgomery, AL, and surrounding counties is provided, outlining minimum wage rates and fringe benefits under the Service Contract Act, which bidders must adhere to for cost proposals. Invoicing will be monthly in arrears via the Tungsten Network. The contractor will be escorted by facility staff at all times.