Montgomery On-Site Shredding

Solicitation / RFP / RFQ

This solicitation is for On-Site Shredding Services for the Department of Veterans Affairs, Veterans Benefits Administration (VBA) Montgomery Regional Office. The primary goal is to ensure the secure and compliant destruction of sensitive documents generated by the office.

• Provision of on-site shredding services using a mobile vehicle capable of shredding various materials including paper, photographs, fax, microfilm, microfiche, video, film, cassette tapes, CD/DVDs, and flash drives.

• Shredding must comply with industry standards for cross-cut or double-cut shredding, ensuring information is unreadable and un-reconstructable.

• Contractor must be certified, bonded, and insured according to the National Association for Information Destruction (NAID) for paper/printed media destruction.

• Provision of five (5) secure, wheeled, lockable containers (approx. 65-gallon capacity, 200 lbs capacity) for material collection.

• Services include bimonthly shredding and unscheduled services for record purges.

• Secure transportation of sensitive PII from point of pickup to on-site destruction.

• Contractor employees must wear marked uniforms with nametags.

• A contingency plan for equipment malfunction is required.

• Final invoice must include number of bins, weight, date(s), and description of services.

• A certification of final destruction must be provided.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Base period from April 6, 2026, to April 5, 2027, with four (4) one-year option periods.

• Estimated Value: $16.5 Million (This appears to be a ceiling or total potential value, not a guaranteed amount).

• Offers must be submitted by March 31, 2026, 12:00 PM EDT.

• Evaluation Factors:

  1. Technical Approach/Qualifications (including NAID certification and understanding of scope)
  2. Past Performance (minimum two recent, relevant projects within 3 years)
  3. Price

• Award will be made to the responsible Offeror whose offer is most advantageous to the Government, considering price and other factors. Price is weighted more heavily than technical approach and past performance combined.

• This acquisition is a 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• All contractors must be registered in SAM.gov with the appropriate NAICS code (561990) and be a Certified Service Disabled Veteran Owned Small Business (SDVOSB).

• The solicitation incorporates FAR clauses by reference. Full text is available upon request or online.

• Invoicing is monthly in arrears and must be submitted electronically via Tungsten Network.

Form / Attachment / Pricing Sheet

This document is a "REGISTER OF WAGE DETERMINATIONS" issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It provides the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act for specific geographic areas. This document is crucial for contractors to understand their labor cost obligations when bidding on or performing federal service contracts.

• Geographic Area: Alabama Counties of Autauga, Elmore, Lowndes, Montgomery.
• Occupational Listing: A comprehensive list of job titles with corresponding occupation codes.
• Wage Rates: Minimum hourly wage rates for each listed occupation.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific benefits like Health & Welfare are detailed at the end.
• Executive Orders: Notes the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage) for federal contractors.
• Vacation and Holidays: Outlines paid vacation and holiday entitlements for service contract employees.
• Footnotes: Explains specific conditions or exclusions for certain occupations (e.g., Computer Employees, Air Traffic Controllers).
• Conformance Process: Details the procedure for requesting authorization of additional classifications and wage rates not listed in the determination.

This wage determination directly impacts a bidder's cost proposal. Bidders must ensure their proposed wages and benefits meet or exceed these minimums for all covered employees working on the contract. Failure to comply can lead to penalties and contract non-compliance. It is essential for understanding the labor costs associated with performing the contract work in the specified area.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for on-site shredding services at the Montgomery Veterans Affairs Regional Office (VARO) located at 345 Perry Hill Road, Montgomery, AL 36109. The VARO requires approximately 10,000 pounds of sensitive document disposal annually.

• Provide on-site shredding services using a mobile vehicle capable of shredding/incinerating various materials including paper, photographs, fax, microfilm, microfiche, video, film, cassette tapes, CD/DVD, and flash drives.

• Shredding must comply with industry standards for cross-cut or double-cut destruction, ensuring information is unreadable and un-reconstructable.

• The prime contractor must be NAID certified for paper/printed media destruction and maintain liability insurance.

• Provide five (5) secure, wheeled, lockable containers (65-gallon capacity, average 200lb capacity) for material collection.

• Provide bimonthly service and unscheduled services for record purges.

• Ensure secure transportation of sensitive Personal Identifying Information (PII) from pickup to destruction point.

• Allow for on-site vehicle inspection by VA representatives.

• Provide an interim validation acknowledging bins destroyed and signed by contractor and VA representative at the end of each visit.

• Employees must be dressed in marked uniforms with nametags.

• Provide a contingency plan for equipment malfunctions.

• Provide an invoice detailing bins collected, weight, dates, services performed, and total value, along with a certification of final destruction.

• Product Service Code: R614

• NAICS Code: 561990

• Place of Performance: Department of Veterans Affairs, Veterans Benefits Administration, Montgomery Regional Office, 345 Perry Hill Road, Montgomery AL 36109.

• Response Date/Time/Zone: 03-11-2026 12:00pm EASTERN TIME, NEW YORK, USA.

• This opportunity is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• A&A requirements do not apply, and a Security Accreditation Package is not required.

• Contractor will be escorted by facility staff at all times.

• Compliance with VA Directive 6371, VA Handbook 6300.1, VBA Directive 6300, and VA Handbook 6500.6 is required.