REMOVE EXISTING/INSTALL MOTORIZE GATE W

Quick Summary

The Bureau of Indian Education (BIE), under the Department of the Interior, is soliciting proposals for the removal and installation of a motorized entrance gate with card access at the Baca Community School in Prewitt, New Mexico. This is a 100% Indian Small Business Economic Enterprise (ISBEE) Set-Aside for a firm fixed-price construction purchase order. The estimated project value is between $25,000 and $100,000. Proposals are due March 19, 2026, at 12:00 p.m. MDT.

Scope of Work

The contractor will be responsible for furnishing all supervision, labor, equipment, materials, insurance, and transportation to:

• Remove existing swinging gates and dispose of them.
• Furnish and install one (1) heavy-duty rolling steel entrance gate designed for continuous daily use.
• Provide and install a compatible automatic motorized gate operator with a control panel and manual override.
• Install a key card and keypad access control system, including a card reader, keypad, control panel, and power supply, with a minimum of 100 programmable key access cards.
• Perform all necessary electrical work, including wiring, conduit, and trenching, compliant with applicable codes.
• Provide high-resolution digital photographs of the completed project.
• Provide basic training to school staff on gate operation and card management.
• Adhere to all project specifications, safety program requirements (including a written safety plan and pre-construction safety meeting), and COVID-19 protocols.
• Conduct background investigations for personnel with regular contact with Indian children.

Contract Details

• Contract Type: Single Firm Fixed-Price Construction Purchase Order.
• Period of Performance: 60 calendar days after receipt of Notice to Proceed (NTP).
• Estimated Value: $25,000 - $100,000.
• Set-Aside: 100% Indian Small Business Economic Enterprise (ISBEE) Set-Aside. Offerors must be Indian Economic Enterprises (IEEs) and small businesses, actively registered in SAM.
• Bonds Required: Bid Bond (20% of original contract price), Performance Bond (100%), and Payment Bond (100%).
• Wage Rates: Compliance with Davis-Bacon Act prevailing wage rates for heavy construction in New Mexico (counties including McKinley, where Prewitt is located) is required.

Submission & Evaluation

• Proposal Submission Deadline: March 19, 2026, at 12:00 p.m. Mountain Daylight Time (MDT).
• Submission Method: Electronically to maryjane.johnson@bie.edu and dawn.sekdayumptewa@bie.edu.
• Required Documents: Price Schedule (Volume I), Response to Evaluation Factors (Volume II), and Bid Bond. The IEE Representation Form (IA_-_IEE_Representation_Form.pdf) is also required.
• Evaluation Criteria: Lowest Price Technically Acceptable (LPTA). Proposals will be evaluated for acceptability first, then the lowest priced technically acceptable offer will be selected. Technical proposals must address Technical Approach, Key Project Management/Technical Support, Project Schedule, and Quality Control Plan.
• Proposal Validity: 120 days past the solicitation closing date.

Key Dates & Contacts

• On-site Visit: March 2, 2026, at 10:00 a.m. at Baca Community School. Coordinate attendance by emailing stanley.henderson@bie.edu, cc maryjane.johnson@bie.edu and dawn.sekayumptewa@bie.edu.
• Questions Deadline: Wednesday, March 4, 2026, at Close of Business (COB). Submit questions using the attached Question log to maryjane.johnson@bie.edu and dawn.sekdayumptewa@bie.edu.
• Primary Contact: Mary Jane Johnson (maryjane.johnson@bie.edu, 505-803-4259).