56-- REMOVE EXISTING/INSTALL MOTORIZE GATE W

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the Request for Proposal (RFP).

• Gate Cameras: The client requires one camera at the entry gate and one camera inside the school administration area. (Question 1)
• Communications System: A wired connection is preferred for the communications system. A wireless option is acceptable if it includes a backup battery power supply. (Question 2)
• Existing Camera System Integration: The existing security camera at the front entrance may be utilized if compatible with the new installation. A new system may be considered if the existing one is not compatible. (Question 3)

These clarifications provide specific details on camera requirements and communication system preferences, which may influence technical proposals. No changes to due dates or submission rules are indicated.

Amendment / Modification

• This amendment (0003) is issued to include questions received with the government's response.

• All other terms and conditions of the original solicitation remain unchanged.

• Not specified, but implies the inclusion of a Q&A document.

• No changes to proposal deadlines or submission requirements are indicated, other than the inclusion of the Q&A which bidders should review.

Questions & Answers / Clarifications

This document is a log of questions and answers related to a Request for Proposal (RFP).

This log is currently empty. It is intended to record questions received from contractors, the date they were sent to the COR (Contracting Officer's Representative), the answers provided, and the date those answers were sent.

As the log is empty, there are no current clarifications or impacts on the solicitation requirements, due dates, or submission rules.

Amendment / Modification

This amendment (0002) to solicitation 140A232600059 makes the following changes:

• Extends the response time to March 25, 2026, at 12:00 p.m. Mountain Time.

• Includes the Question Log.

• Clarifies that all questions must be submitted no later than Wednesday, March 25, 2026, by Close of Business (COB). No questions will be accepted after this date and time.

• Response deadline

• Inclusion of Question Log

• The proposal submission deadline has been extended to March 25, 2026.

• Bidders are instructed to submit all questions by the same deadline (March 25, 2026, COB).

Amendment / Modification

This document is Amendment 0001 to Solicitation 140A232600059, with an effective date of 02/18/2026. It modifies the solicitation as described in Item 14.

• Item 9A: Amendment of Solicitation Number is 140A232600059.
• Item 9B: Dated 02/18/2026.
• Item 11: This item applies to amendments of solicitations and indicates that the solicitation is amended as set forth in Item 14. It also states that offers must acknowledge receipt of this amendment.
• Item 14: Contains the description of the amendment/modification, referencing a continuation page for details. The continuation sheet (Page 2 of 2) details two line items:
  • Item 00010: Remove Existing/Install Motorize Gate, Product/Service Code Z2PZ, for Repair or Alteration of Other Non-Building Facilities. Requisition No: 0044038650. Period of Performance: 02/20/2026 to 05/30/2026.
  • Item 00020: Install Electrical components w/card access, Product/Service Code Z2PZ, for Repair or Alteration of Other Non-Building Facilities. Requisition No: 0044038650. Period of Performance: 02/20/2026 to 05/30/2026.
  • Contact information for CO (Mary Jane Johnson) and COR (Stanley Henderson) is provided.

Offers must acknowledge receipt of this amendment. Failure to do so may result in rejection of the offer. If an offeror desires to change an offer already submitted, such change must be made by letter or electronic communication referencing the solicitation and this amendment, and received prior to the opening hour and date specified.

Solicitation / RFP / RFQ

This solicitation is for the "Baca Community School Entrance Gate Project" and involves the removal, disposal, and installation of a motorized gate with card access at the Baca Community School in Prewitt, New Mexico. The estimated project magnitude is between $25,000 and $100,000.

• Removal, disposal, and installation of a motorized gate.

• Installation of electrical components with card access.

• Provision of high-resolution digital photographs documenting the completed project.

• Adherence to all project specifications and requirements listed in Attachment 1.

• Compliance with safety program requirements, including a submittal of a written safety plan and a pre-construction safety meeting.

• Adherence to COVID-19 protocols specific to the BIE facility.

• Background investigation for all personnel with regular contact with or control over Indian children.

• Contract Type: Single firm fixed-price construction purchase order.

• Period of Performance: 60 calendar days after receipt of Notice to Proceed (NTP).

• Estimated Value: Between $25,000 and $100,000.

• Proposal Submission Deadline: March 19, 2026, at 12:00 P.M. Mountain Daylight Time (MDT).

• Proposals must be submitted electronically to maryjane.johnson@bie.edu.

• Evaluation Criteria: Lowest Price Technically Acceptable (LPTA). Proposals will be evaluated for acceptability first, and then the lowest priced technically acceptable offer will be selected.

• Technical Proposal: Must address Technical Approach, Key Project Management/Technical Support, Project Schedule, and Quality Control Plan.

• Price Proposal: Must include a completed SF 1442, Schedule of Items, DIAR 1452.280-2(c) and (d) submissions, and Section K representations/certifications.

• Proposal Validity: 120 days past the solicitation closing date.

• This solicitation is a 100% Indian Small Business Economic Enterprise (ISBEE) Set-Aside.

• Offers are solicited only from Indian economic enterprises (IEEs) that are also small business concerns (ISBEEs).

• Offerors must be actively registered in the System for Award Management (SAM).

• An on-site visit is scheduled for March 2, 2026, at 10:00 a.m. at Baca Community School.

• Questions regarding the solicitation must be submitted in writing.

• Bid Bond: 20% of the original contract price.

• Performance Bond: 100% of the original contract price.

• Payment Bond: 100% of the original contract price.

• TERO Fees and Tribal Taxes are the responsibility of the offeror to contact and include in their bid.

Form / Attachment / Pricing Sheet

This document, Standard Form 1413 (Rev. 4/2013), is a "Statement and Acknowledgment" form. It is used to document the prime contractor's statement regarding the subcontract and the subcontractor's acknowledgment of specific contract clauses included in the subcontract. This form is prescribed by GSA/FAR.

Part I - Statement of Prime Contractor: Collects information about the prime contract, subcontract number, prime contractor details, subcontractor details, and whether the prime contract includes the "Contract Work Hours and Safety Standards Act -- Overtime Compensation" clause. It also requires the prime contractor to state that a subcontract was awarded and to describe the work by the subcontractor.

Part II - Acknowledgment of Subcontractor: Requires the subcontractor to acknowledge that certain clauses are included in their subcontract. These clauses include:

• Contract Work Hours and Safety Standards Act - Overtime Compensation
• Payrolls and Basic Records
• Withholding of Funds
• Disputes Concerning Labor Standards
• Compliance with Construction Wage Rate Requirements and Related Regulations
• Construction Wage Rate Requirements
• Apprentices and Trainees
• Compliance with Copeland Act Requirements
• Subcontracts (Labor Standards)
• Contract Termination - Debarment
• Certification of Eligibility

This section also allows for listing any intermediate subcontractors and requires signatures and dates from both the prime contractor and the subcontractor.

Bidders may be required to complete and submit this form as part of their proposal or upon award. It ensures that both prime contractors and subcontractors understand and acknowledge their responsibilities regarding labor standards, wage requirements, and other compliance matters stipulated in the contract. Understanding these requirements is crucial for accurate proposal preparation and contract compliance.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide and install an automatic rolling entrance gate system integrated with an electronic key card access control system at the main entrance of Baca/Dlo'Ayazhi Community School to enhance security, manage traffic flow, and improve operational efficiency.

• Furnish and install one (1) heavy-duty rolling steel entrance gate designed for continuous daily use.

• Provide and install a compatible automatic motorized gate operator with control panel and manual override.

• Install a key card and keypad access control system, including a card reader, keypad, control panel, and power supply.

• Provide a minimum of 100 programmable key access cards and programming for designated staff.

• Perform all necessary electrical work, including wiring, conduit, trenching, and connections, compliant with applicable codes.

• Remove existing swinging gates and perform corrective measures for installation.

• System must comply with UL 325 and ASTM F2200 safety standards.

• Install safety devices such as photoelectric sensors and emergency stop mechanisms.

• Provide a minimum one (1) year warranty on parts and labor.

• Project completion within 60 calendar days from notice to proceed.

• Location: Baca/Dlo'Ayazhi Community School, Prewitt, New Mexico.

• Contractor must verify all measurements and site conditions.

• Work must minimize disruption to school operations.

• Contractor is responsible for all labor, materials, equipment, insurance, permits, and site cleanup.

• Provide basic training to school staff on gate operation, card management, and system manuals.

• Provide as-built drawings if applicable.

• Contractor must adhere to all Federal, State, and Local regulations.

Other / Unclassified

This document is a General Decision Number (GDN) for heavy construction projects in New Mexico, specifically detailing prevailing wage rates and fringe benefits for various trades. It includes rates for Electricians, Ironworkers, Carpenters, Laborers, Operators (Backhoe, Grader/Blade, Loader, Scraper), Plumbers, and Truck Drivers (Dump Truck, Water Truck).

This document is crucial for any bidder on a federal construction project in New Mexico that is subject to the Davis-Bacon Act or similar prevailing wage laws. It establishes the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on the project. Bidders must use these rates to accurately calculate their labor costs when preparing their proposals. Failure to comply with these wage determinations can lead to penalties and contract non-compliance.

Key details include:

• Geographic Area: Counties of Cibola, Colfax, Guadalupe, Harding, Los Alamos, McKinley, Mora, Quay, Rio Arriba, San Miguel, and Union in New Mexico.
• Effective Dates: Various effective dates are listed for different trades and classifications, with the primary decision date being 01/02/2026.
• Executive Orders: Notes on Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage) are included, outlining contractor obligations.
• Appeals Process: Information on the wage determination appeals process is provided.

Form / Attachment / Pricing Sheet

This document is the "Indian Affairs Indian Economic Enterprise Representation Form." It serves as a self-certification for offerors to represent that they meet the definition of an "Indian Economic Enterprise (IEE)" as defined in the Department of the Interior Acquisition Regulation (DIAR) Part 1480, "Acquisitions Under the Buy Indian Act."

• Fields to record the Solicitation/Sources Sought/RFI Number, Project Title, and Date of Form Submission.
• Sections for the Offeror to provide:
  • Name of Federally Recognized Tribal Entity
  • Legal Business Name
  • Unique Entity ID (UEI)
  • Name of the 51% (or greater) Owner of the IEE Firm
  • Certifying Signature
  • Printed Name

Bidders must complete and submit this form to self-certify their status as an Indian Economic Enterprise. This certification is required in accordance with the Buy Indian Act and is necessary for consideration of an award set aside under this act. The form requires specific business and ownership information. False or misleading information submitted on this form is a violation of law and subject to penalties.

Form / Attachment / Pricing Sheet

This document is Standard Form 24 (Rev. 8/2016), a Bid Bond. It is used to guarantee that a bidder will enter into a contract if their bid is accepted. The form requires information about the Principal (the bidder), the Surety (the insurance company guaranteeing the bond), the penal sum of the bond (the maximum amount the surety will pay), and the bid identification details.

• Principal: Legal name and business address of the bidder.
• Surety(ies): Name and business address of the surety or sureties providing the bond.
• Penal Sum of Bond: The amount the surety guarantees, expressed as a percentage of the bid price or a specific dollar amount.
• Bid Identification: Bid date and invitation number.
• Obligation: Outlines the conditions under which the bond is void (e.g., if the principal accepts the award and executes further contractual documents and bonds).
• Witnesses: Signatures and typed names/titles of authorized representatives for the Principal and Surety(ies).

This form is required when a bid guarantee is necessary for an opportunity. Bidders must complete this form accurately, providing details about themselves and their chosen surety. Failure to provide a valid bid bond, if required, can result in disqualification. The instructions on the reverse side provide guidance on proper completion and submission.

Form / Attachment / Pricing Sheet

This document is a Performance Bond (Standard Form 25, Rev. 8/2016) required for government contracts. It serves as a guarantee that the Principal (the contractor) will fulfill the terms and conditions of the contract. The Surety(ies) listed on the bond are financially obligated to the Government up to the penal sum of the bond if the Principal defaults.

• Principal: The legal name and business address of the contractor.
• Surety(ies): The name(s) and business address(es) of the surety company or companies providing the bond.
• Penal Sum of Bond: The maximum amount the surety is liable for, expressed in millions, thousands, hundreds, and cents.
• Contract Date and Number: Identifies the specific contract this bond pertains to.
• Obligation: Details the conditions under which the bond is void (i.e., if the Principal performs the contract and pays required taxes).
• Witness: Signatures and seals of the Principal and Surety(ies).

Bidders will need to complete and submit this form if they are awarded the contract. It requires information about the Principal (the bidder) and the selected surety company. The penal sum will be determined by the contract requirements. This form ensures financial protection for the Government against contractor default.

Form / Attachment / Pricing Sheet

This document is Standard Form 25A, a Payment Bond. It is used to ensure that the Principal (contractor) makes payments to all persons furnishing labor and/or materials for the prosecution of the work under the contract. This bond protects subcontractors and suppliers.

• Principal: Information about the contractor, including name, address, and type of organization.
• Surety(ies): Information about the surety company or companies providing the bond, including name, address, state of incorporation, and liability limit.
• Penal Sum of Bond: The total amount of the bond.
• Contract Date & Number: Identifies the specific contract the bond is associated with.
• Obligation: Outlines the surety's commitment to pay the penal sum.
• Conditions: Specifies that the bond is void if the Principal makes prompt payment for labor and materials.
• Witness: Section for signatures and seals of the Principal and Surety(ies).

Bidders may be required to provide this Payment Bond as part of their contract performance if they are awarded an opportunity. It demonstrates financial assurance for labor and material suppliers. The form itself needs to be completed accurately with the correct principal and surety information, and the penal sum should align with contract requirements.

Form / Attachment / Pricing Sheet

This document, "1452.280-2 Notice of Indian Economic Enterprise set-aside," is a clause that must be inserted into solicitations and contracts involving Indian Economic Enterprise set-asides. It outlines the requirements and definitions for businesses seeking to qualify as an Indian Economic Enterprise (IEE) for such procurements.

• Definitions: Provides definitions for "Indian," "Indian Economic Enterprise," "Alaska Native Claims Settlement Act (ANCSA)," "Federally Recognized Indian Tribe," and "List of Federally Recognized Tribes."
• IEE Requirements: Details the criteria an enterprise must meet to be considered an IEE, including:
  • At least 51% combined Indian or Federally Recognized Indian Tribe ownership.
  • At least 51% of earnings received by Indians or Federally Recognized Indian Tribes.
  • Management and daily business operations controlled by one or more Indians, possessing requisite management or technical capabilities.
• Time Periods: Specifies that IEE requirements must be met at the time of offer, contract award, and throughout the contract term.
• General Provisions: States that under the Buy Indian Act, offers are solicited only from IEEs, and offers from ineligible enterprises will be rejected.
• Required Submissions: Offerors must provide:
  • A description of the required percentage of work/costs to be provided by the offeror.
  • Qualifications of key personnel.
  • Written assurance of ongoing compliance with IEE requirements.
• Eligibility: Clarifies that participation in the Mentor-Protégé Program does not render an IEE ineligible. It also outlines the notification requirements if a contractor no longer meets IEE status after award.

This clause is critical for any bidder intending to pursue opportunities designated as Indian Economic Enterprise set-asides. It defines eligibility criteria, submission requirements, and ongoing compliance obligations. Bidders must carefully review these definitions and requirements to determine their eligibility and to ensure their proposals meet all stipulated conditions.