Replacement of Boilers, Reheat Coils, and Cooling Tower
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The USDA Cotton & Tobacco Program is soliciting proposals for the replacement of boilers, a cooling tower, and reheat coils at its facility in Memphis, TN. This is a Total Small Business Set-Aside opportunity. The project involves the complete removal of existing equipment and the installation, testing, and commissioning of new HVAC systems. Proposals are due March 5, 2026, at 12 p.m. CT.
Scope of Work
This project requires the complete removal and disposal of two existing steam boilers, one cooling tower, and three sets of air handler reheat coils. The contractor will then install one new steam boiler, one new cooling tower, and three new reheat coils. The scope includes all necessary ancillary work such as piping, valve and insulation installation, electrical work, and temperature controls. All new equipment must feature BACnet compliant microprocessor controls compatible with the existing Seimens system. Specific requirements are detailed for the new steel, low-pressure, forced-draft boiler (including ASME compliance, 80% efficiency, oil/gas combination burner), cooling tower (capacity matching drawings, new isolation valves), and reheat coils (stainless steel units with new piping/valves).
Contract Details
- Contract Opportunity Type: Combined Synopsis/Solicitation (Request for Quotations - RFQ)
- Set-Aside: Total Small Business Set-Aside (FAR 19.5)
- Estimated Magnitude: Between $250,000 and $500,000
- Performance Period: Work to commence within 10 calendar days of notice to proceed, with completion required no later than July 31, 2026.
- Place of Performance: Memphis, TN (Cotton Classing Office, 3275 Appling Rd, Memphis, TN 38133)
Submission & Evaluation
- Submission Deadline: March 5, 2026, at 12 p.m. CT
- Submission Method: Email to james.g.roloff@usda.gov
- Required Submissions: RFQ page, complete pricing breakdown, demonstration of relevant experience, and past performance information.
- Evaluation Criteria: Award will be made on a Lowest Price, Technically Acceptable (LPTA) basis. Factors include Price, Technical Capability (relevant HVAC experience, technical approach, project management, quality control, safety), and Past Performance.
- Questions Deadline: February 27, 2026, at 12 p.m. CT
Special Requirements & Notes
- A site visit is scheduled for February 18, 2026, at 9 a.m. CT at the project location.
- Bidders must adhere to Federal Construction Wage Rates for Shelby County, TN (General Decision Number TN20260200).
- Contractor is responsible for all permits, fees, testing, and coordination with other trades.
- Work may require performance outside normal hours to minimize disruption.
- A one-year warranty is required for all installed equipment and workmanship.
- The USDA is exempt from sales tax.