Amendment 3 - Yakama Service Unit Upgrade Stand Alone Closed Circuit Television and Card Access System

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding solicitation 75H71326Q00009.

• Battery Backup Duration: The initial requirement for a 24-hour battery backup for all equipment was an oversight. The alarm system requires the 24-hour backup, which is separate from the ACS and VSS. A reduced backup duration of 4 hours is acceptable for the ACS and VSS.

Bidders should note that the requirement for a 24-hour battery backup for all equipment has been revised. A 4-hour backup duration is now acceptable for the ACS and VSS components.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for upgrading and installing stand-alone Closed-Circuit Television (CCTV) security camera systems and Card Access Systems (CAS) at two Portland Area Indian Health Service pharmacy facilities. The goal is to ensure compliance with Indian Health Manual Part 3, Chapter 7 - Pharmacy, Sections 3-7.7 Pharmacy Security requirements.

• Provide all labor, supervision, materials, equipment, tools, supplies, transportation, and incidental services to upgrade and install fully functional stand-alone CCTV security camera systems and CAS.

• Systems must meet specified performance standards and Indian Health Manual requirements.

• The contractor must be aware of existing CAS that should remain in place and active.

• Upgrade the existing obsolete CCTV system, installing a minimum of twenty-nine (29) new high-quality cameras with 5-megapixel resolution.

• Upgrade three (3) existing card reader locations and install electric strikes/door release mechanisms at five (5) Pharmacy Department entrances and three (3) Medication Room entrances.

• Remove and dispose of six (6) existing obsolete cameras and associated infrastructure.

• Security Compliance: Systems must meet 100% of Indian Health Manual Part 3, Chapter 7, Section 3-7.7 requirements by April 1, 2026.

• Coverage: Ensure zero blind spots in surveillance with overlapping fields of view for critical areas.

• System Reliability: Continuous 24/7 operation with automatic backup power for minimum 24 hours and 45 days of video storage.

• Operational Continuity: Minimize disruption to pharmacy operations.

• User Accessibility: Systems must be accessible and operable by IT and non-IT personnel.

• Long-term Sustainability: Provide a comprehensive 5-year warranty and maintenance support.

• CCTV Technical Capabilities: IP-based solution (IPv4/IPv6), Power over Ethernet (PoE), unique IP addresses, auto sensor adjustment, night mode/infrared capability, separate physical network for video traffic.

• CAS Compliance: Full compatibility with IHS IDEMIA-ID-One PIV 2.4.1 and HHS PIV II cards.

• Audit Capability: System configured to retrieve minimum 5,000 events or 2 weeks of data per card reader.

• Period of Performance: From contract award through March 31, 2026. Systems to be completed, tested, accepted, and fully operational by April 1, 2026. A 5-year warranty and maintenance period follows.

• Place of Performance: Yakama Service Unit, 401 Buster Rd, Toppenish, WA 98948.

• Regulatory and Compliance: Adherence to Indian Health Manual, IHS IDEMIA-ID-One PIV 2.4.1 Standards, HHS 128K PIV II Card Standards, NIST Standards, FIPS, ANSI Standards, NEIS, UL Standards, and NEC.

• Deliverables: Project Schedule/Gantt Chart, Site Assessment Report, Pre-Installation Packages (35%, 65%, 90%, 100%), Equipment Specifications, Manufacturer Cut-Sheets, System Readiness Checklists, UL Certifications, End User License Agreements, Operating and Maintenance Manuals, On-Site Training.

• Government Furnished Property/Equipment: Access to network infrastructure, coordination with facility staff, and review/approval of submittals.

• Contractor Furnished Property/Equipment: All necessary CCTV and CAS equipment, software, hardware, cabling, mounting, tools, safety equipment, and transportation.

• Security: Contractor personnel must comply with facility access and information security protocols.

• Quality Assurance: Surveillance plan (QASP) with defined performance assessment methods and rating criteria.

• Pricing: All-inclusive pricing required. Site visits are strongly encouraged. Equipment specifications must be submitted for Government approval before procurement.

• Warranty: 5-year comprehensive warranty covering equipment, materials, workmanship, technical support, preventive maintenance, repairs, and response times.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation 75H71326Q00009, Part 2.

• Bid Date/Time: The solicitation deadline has been extended to January 28, 2026, at 5:00 PM.

• Cost Estimate: A revised price schedule has been uploaded, and the contract will be Firm Fixed Price.

• Addenda: Information for amendment 2 will be posted under solicitation 75H71326Q00009 on SAM.gov.

• Camera Requirements: Specific camera requirements (1 per room, minimum 5 megapixels for medication identification) are detailed for various room types (Consultant, Medications, Storage). Recommendations for ensuring no blind spots are requested.

• Head Server Placement: The head end equipment will be placed in E28 server room, and specifications require Dell manufactured servers and desktop computers, located away from the Pharmacy Area.

• Conduit: Penetrations for cable runs require new penetrations and conduit should go all the way to the ceiling. Conduit running through fire walls must be sealed with fire-rated materials.

• Existing Cameras: Six existing cameras are IP. Locking doors are electric strikes, but REX door contacts are not required.

• Retention Rate: Per PWS, the retention rate is 45 days.

• Battery Backup: Battery backup is required for both ACS and VSS for 24 hours.

• Doors: There are 5 doors requiring camera coverage (three existing Card Readers and two doors at S7).

• Set-Aside: The requirement is set-aside for Indian Small Business Economic Enterprise. Vendors must fill out the IHS IEE form.

• The solicitation deadline has been extended to January 28, 2026, at 5:00 PM. (Note: A later response indicates an extension to February 3, 2026, at 5:00 PM).

• A revised price schedule has been uploaded.

• The requirement is set-aside for Indian Small Business Economic Enterprise, requiring vendors to complete the IHS IEE form.

Questions & Answers / Clarifications

This document provides responses to questions received regarding solicitation 75H71326Q00009.

• Site Visit Scheduling: A site visit is scheduled for Tuesday, January 20, 2026, at 9:00 AM at the Yakama Service Unit Conference Room C-1.
• Scope of Work Clarification: The Request for Quote (RFQ) is exclusively for the Yakama Service Unit. Documents and the price schedule will be updated to reflect this clarification.
• Site Visit Coordination Process:
  • Point of Contact: Stacy Hill (Purchasing Agent), Adriel Perry (COR), Adele Davis (Additional), and Jason Swan (IT Staff) at the Yakama Service Unit.
  • Check-In: Sign in with the Security Guard at the front door podium.
  • PPE Requirements: Masks are not mandatory but are recommended if feeling unwell.
  • Photography Restrictions: Photography is restricted in the Pharmacy Department due to patient privacy and visible medication information.

Documents and the price schedule will be updated to reflect that the RFQ is only for the Yakama Service Unit.

Form / Attachment / Pricing Sheet

This document is a price schedule for the Yakama Service Unit, detailing the items and services required for a CCTV camera and Card Access System. It outlines quantities and provides space for unit and total pricing, serving as a basis for vendor proposals.

• CCTV Camera System: Includes high-resolution IP cameras, NVR, workstations, video storage, and backup power.
• CARD Access System: Includes PIV 2.4.1 compliant card readers, electric strikes for specific areas, and Lenel OnGuard CAS software.
• Network Infrastructure: Specifies Cisco network switches (model TBD), network cabling, and associated hardware.
• Installation and Services: Covers site assessment, planning, installation labor for CCTV, card access, and network infrastructure, as well as system programming, testing, commissioning, and removal of obsolete equipment.
• Documentation and Training: Includes equipment inventory, O&M manuals, as-built drawings, and on-site certified training.
• Warranty: A 5-year comprehensive warranty and maintenance agreement.
• Transportation and Mobilization/De-mobilization: Costs associated with site presence.
• Service Agreement: Includes project management, general requirements, and scheduling.
• Optional Items: Extended warranty, additional cameras, storage upgrades, and advanced analytics software.

This price schedule is critical for bidders to understand the specific equipment, software, installation services, and support required. Bidders must use this document to formulate their pricing proposals, ensuring all listed items and quantities are accounted for. The inclusion of optional items also allows for potential scope expansion and evaluation.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for upgrading and installing stand-alone Closed-Circuit Television (CCTV) security camera systems and Card Access Systems (CAS) at two Portland Area Indian Health Service pharmacy facilities. The goal is to ensure compliance with Indian Health Manual Part 3, Chapter 7 - Pharmacy, Sections 3-7.7 Pharmacy Security requirements.

• Upgrade and install fully functional stand-alone CCTV security camera systems and Card Access Systems (CAS).
• Ensure compliance with Indian Health Manual requirements.
• Be aware of existing CAS that should remain in place and active.

CCTV Camera System Performance:

• Install a minimum of twenty-nine (29) new high-quality cameras.
• Minimum 5 megapixel resolution for all cameras, capable of clear facial recognition, prescription label identification, and personnel activity capture.
• IP-based solution compatible with IPv4 and IPv6, with Power over Ethernet (PoE) capability.
• Separate physical network for video traffic.
• Recording and storage capacity for a minimum of 45 days of footage.
• Backup battery system providing minimum 24 hours of operation.
• Removal of all six (6) existing obsolete cameras.

Card Access System Performance:

• Upgrade three (3) existing card reader locations and install electric strikes/door release mechanisms at five (5) Pharmacy Department entrances and three (3) Medication Room entrances.
• Full compatibility with IHS IDEMIA-ID-One PIV 2.4.1 and HHS PIV II cards.
• Integration with Lenel OnGuard System (latest version) or approved equivalent.
• System configured to retrieve minimum 5,000 events or equivalent to 2 weeks of data per card reader.
• New door release mechanisms at all designated locations.
• Battery backup providing minimum 24 hours operation.

Documentation and Training:

• Provide comprehensive equipment inventory, End User License Agreements, and manufacturer operating and maintenance manuals.

• Deliver certified on-site training for IT and Pharmacy staff.

• Provide a Gantt Chart showing the project schedule.

• Period of Performance: From contract award through March 31, 2026, with all systems completed, tested, accepted, and fully operational by April 1, 2026. A 5-year warranty and maintenance period follows final acceptance.

• Place of Performance: Yakama Service Unit, 401 Buster Rd, Toppenish, WA 98948.

• Contractor shall provide all labor, supervision, materials, equipment, tools, supplies, transportation, and incidental services.

• Government will provide access to network infrastructure, facility staff coordination, and review/approval of submittals.

• Contractor must comply with all facility security protocols and information security requirements.

• A Quality Assurance Surveillance Plan (QASP) will be used to evaluate contractor performance.

Form / Attachment / Pricing Sheet

This document is a price schedule for the Yakama & Fort Hall Service Unit, detailing the costs associated with various components and services for a CCTV and Card Access System. It is intended for bidders to use in preparing their proposals.

• Yakama Service Unit Description: Lists specific items such as CCTV cameras, network video recorders, servers, storage hardware, backup power systems, PIV-compliant card readers, electric strikes, CAS software, network switches, cabling, and installation labor.
• Quantity (Qty): Specifies the number of units for each item.
• Price per Unit & Total: Fields for bidders to enter pricing information.
• Optional Items (For Evaluation Purposes Only): Includes extended warranty, additional cameras, storage upgrades, and advanced analytics software.
• Period of Performance: Date of Award through March 31, 2026.

This pricing schedule is crucial for bidders to understand the cost structure of the required equipment and services. Bidders must complete the 'Price per Unit' and 'Total' columns to submit a complete and competitive proposal. The optional items section indicates potential future needs or enhancements that may be evaluated.

Form / Attachment / Pricing Sheet

This document is a "General Decision Number" which lists the prevailing wage rates and fringe benefits for various construction and labor classifications in Washington State. It serves as a reference for contractors to ensure compliance with labor laws on federal or federally funded construction projects.

• General Decision Number: WA20250001
• Superseded General Decision Number: WA20240001
• State: Washington
• Construction Type: Highway
• Counties: Washington Statewide (with specific exclusions for D.O.E. Hanford Site in Benton and Franklin Counties).
• Modification History: A list of modification numbers and their publication dates, indicating updates to the wage determination.
• Wage Rates and Fringe Benefits: Detailed listings for various trades, including CARPENTER, MILLWRIGHT, PILEDRIVER, ELECTRICIAN, POWER EQUIPMENT OPERATOR, IRONWORKER, LABORER, PAINTER, CEMENT MASON/CONCRETE FINISHER, and TRUCK DRIVERS. Rates are often broken down by specific job classifications and geographic zones within counties.
• Classifications: Detailed descriptions of the duties and responsibilities associated with each job classification.
• Footnotes and Zone Differentials: Explanations for reduced rates on certain projects and additional pay based on geographic zones.

This document is crucial for bidders to accurately estimate labor costs for any construction opportunity in Washington State that requires adherence to prevailing wage laws. Bidders must consult these rates to ensure their proposals include sufficient funds for labor and to comply with federal and state labor regulations. Failure to comply can result in penalties.

Form / Attachment / Pricing Sheet

This document is a "General Decision Number" which serves as a wage determination for building construction projects in Bannock and Franklin Counties, Idaho. It specifies the prevailing wage rates and fringe benefits that must be paid to various laborers and mechanics employed on federal or federally funded construction projects covered by the Davis-Bacon Act.

• General Decision Number: ID20250105, dated 12/12/2025.
• Applicable Counties: Bannock and Franklin Counties, Idaho.
• Construction Type: Building Construction Projects (excluding single-family homes or apartments up to 4 stories).
• Classifications and Rates: Lists specific job classifications (e.g., Bricklayer, Carpenter, Electrician, Laborer, Ironworker, Roofer, Sheet Metal Worker, Crane Operator, Cement Mason/Concrete Finisher, Painter, Truck Driver) along with their prevailing hourly wage rates and fringe benefits.
• Modification History: Details publication dates for various modifications to the wage determination.
• Executive Order Notes: Includes information on Executive Order (EO) 13706 (Paid Sick Leave) and EO 13658 (Establishing Paid Sick Leave for Federal Contractors), outlining contractor obligations.
• Union Rate Identifiers: Explains how union and non-union prevailing wage rates are identified and updated.

This document is crucial for bidders to understand the labor costs associated with the opportunity. Bidders must incorporate these prevailing wage rates and fringe benefits into their cost proposals to ensure compliance with federal labor laws. Failure to adhere to these wage determinations can lead to contract violations and penalties.

Form / Attachment / Pricing Sheet

This document is the Indian Health Service (IHS) Buy Indian Act Indian Economic Enterprise (IEE) Representation Form. It serves as a self-certification for offerors to confirm they meet the definition of an "Indian Economic Enterprise" as required by the Buy Indian Act. This form is to be submitted in response to a Sources Sought Notice, Request for Information (RFI), or Solicitation.

• Self-Certification: Offerors must certify whether they meet the definition of an "Indian Economic Enterprise" with "Indian Ownership."
• Eligibility Period: The enterprise must meet the IEE definition at the time of offer, contract award, and throughout the contract performance period. Immediate notification is required if eligibility is lost.
• Documentation: Contracting Officers may require documentation of eligibility, and awards may be subject to protest.
• Registration: Successful offerors must be registered with the System of Award Management (SAM).
• Penalties: False or misleading information is punishable under federal law.
• Required Fields: Offerors must provide:
  • Name of Federally Recognized Tribal Entity (if applicable)
  • Name of the 51% owner of IEE Firm
  • Business Name
  • DUNS Number
  • Certifying Signature
  • Print Name

This form is critical for any bidder seeking to participate in opportunities designated under the Buy Indian Act. Bidders must accurately complete this self-certification to demonstrate their eligibility. Failure to meet the IEE definition or to properly complete the form may disqualify an offeror.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for upgrading and installing stand-alone Closed-Circuit Television (CCTV) security camera systems and Card Access Systems (CAS) at two Portland Area Indian Health Service pharmacy facilities. The goal is to ensure compliance with Indian Health Manual Part 3, Chapter 7 - Pharmacy, Sections 3-7.7 Pharmacy Security requirements.

• Provide all labor, supervision, materials, equipment, tools, supplies, transportation, and incidental services for the upgrade and installation.

• Install fully functional stand-alone CCTV security camera systems and CAS that meet specified performance standards and Indian Health Manual requirements.

• Upgrade the existing obsolete CCTV system to include a minimum of twenty-nine (29) new high-quality cameras with 5-megapixel resolution, IP-based solution, PoE capability, and separate network infrastructure.

• Upgrade the existing Card Access System to be compatible with IHS IDEMIA-ID-One PIV 2.4.1 and HHS PIV II cards, including upgrading three (3) card reader locations and installing electric strikes/door release mechanisms at five (5) Pharmacy Department entrances and three (3) Medication Room entrances.

• Remove and dispose of all six (6) existing obsolete cameras and associated infrastructure.

• Security Compliance: Systems must meet 100% of Indian Health Manual Part 3, Chapter 7, Section 3-7.7 requirements by April 1, 2026.

• Complete Coverage: Ensure zero blind spots in surveillance coverage with overlapping camera fields of view.

• System Reliability: Systems must operate 24/7 with a minimum 24-hour automatic backup power and 45 days of video storage.

• User Accessibility: Systems must be operable by both IT and non-IT personnel.

• Long-term Sustainability: Provide a comprehensive 5-year warranty and maintenance support.

• CCTV Camera System: Minimum 5MP resolution, capture facial recognition quality imagery, prescription labels, and personnel movements. IP-based, PoE, auto sensor adjustment, night mode/infrared capability.

• Card Access System: Full compatibility with PIV 2.4.1 and PIV II cards, integration with Lenel OnGuard System, and audit capability for 5,000 events or 2 weeks of data per reader.

• Period of Performance: From contract award through March 31, 2026, with systems fully operational by April 1, 2026. A 5-year warranty and maintenance period follows final acceptance.

• Place of Performance: Yakama Service Unit, 401 Buster Rd, Toppenish, WA 98948.

• Documentation & Training: Provide equipment inventory, end-user license agreements, on-site training for IT and pharmacy staff, Gantt charts, and maintenance manuals.

• Deliverables: Project Schedule/Gantt Chart, Site Assessment Report, Pre-Installation Packages (35%, 65%, 90%, 100%), Equipment Specifications, Manufacturer Cut-Sheets, System Readiness Checklists, UL Certifications, Warranty Agreements.

• Government Furnished Property/Equipment: Access to network infrastructure for system integration, software installation, license activation, and system configuration verification. Coordination with facility staff.

• Contractor Furnished Property/Equipment: All necessary CCTV cameras, network video recorders, servers, storage hardware, backup battery systems, card access readers, electric strikes, software licenses, network infrastructure, cabling, mounting hardware, tools, safety equipment, and PPE.

• Security: Contractor personnel must comply with facility access and information security protocols.

• Pricing: All-inclusive pricing, including labor, materials, equipment, etc. Equipment must be new. Site visits are strongly encouraged. A 5-year comprehensive warranty is required.

Questions & Answers / Clarifications

This document provides responses to questions received regarding a Request for Information (RFI) for an opportunity related to the Indian Health Service (IHS) in Portland, Oregon.

• Eligibility for Non-Indian Economic Enterprises: IHS encourages all businesses, including Indian Economic Enterprises (IEE), Small, and Large businesses, to respond to the RFI.
• Buy Indian Act Requirement: The RFI is not a bid. The government is seeking information to identify all necessary equipment, materials, layouts, and additional work to complete the project and meet the deadline. They are open to suggestions for alternative NAICS codes if applicable.
• Completion Timeline: The government acknowledges that the March 1, 2025, completion timeline may be challenging without a completed survey and design package. However, they have a deadline to meet for compliance with Pharmacy Security Policy and Regulations by IHS.

This document clarifies eligibility and the nature of the RFI, indicating it is not a bid. It also addresses concerns about the timeline, suggesting flexibility or a need for further discussion on project scope and requirements.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) establishes the requirements for upgrading and installing stand-alone Closed-Circuit Television (CCTV) security camera systems and Card Access Systems (CAS) at two Portland Area Indian Health Service pharmacy facilities. The goal is to ensure compliance with Indian Health Manual Part 3, Chapter 7 -- Pharmacy, Sections 3-7.7 Pharmacy Security requirements.

• Upgrade the existing obsolete CCTV and CAS system at the Yakama Service Unit.

• Install a new CCTV and CAS system at the Fort Hall Service Unit.

• Provide all labor, supervision, materials, equipment, tools, supplies, transportation, and incidental services.

• Ensure systems meet specified performance standards and Indian Health Manual requirements.

• Maintain existing CAS throughout the facilities.

• Yakama Service Unit:

  • Upgrade CCTV system with minimum 29 high-quality cameras (5MP resolution).
  • Upgrade Card Access System with 3 existing reader locations and new electric strikes/door release mechanisms at 5 pharmacy entrances and 3 medication room entrances.
  • Systems must be IP-based, support PoE, and have a separate physical network for video traffic.
  • Recording and storage capacity for minimum 45 days.
  • 5-year warranty and maintenance support.

• Fort Hall Service Unit:

  • Install new CCTV system with coverage for medication filling, entries/exits, prescription storage, counseling rooms, controlled substance safes, etc. (3MP to 12MP resolution cameras).
  • Provide audio recording capability in dispensing window and counseling rooms.
  • Install new Card Access System with electric strikes/door release mechanisms at 5 pharmacy entrances and 3 medication room entrances.
  • Systems must be IP-based, support PoE, and have a separate physical network for video traffic.
  • Recording and storage capacity for minimum 30 days.
  • 5-year warranty and maintenance support.

• Both Locations:

  • Systems must be capable of continuous 24/7 operation with automatic backup power (minimum 24 hours).
  • Minimal disruption to pharmacy operations.
  • User-accessible and operable by IT and non-IT personnel.
  • Comprehensive documentation and on-site training.

• Period of Performance: From contract award through March 1, 2026.

• Place of Performance:

  • Yakama Service Unit, Toppenish, WA
  • Fort Hall Service Unit, Fort Hall, ID

• Compliance with Indian Health Manual, NIST, FIPS, ANSI, NEIS, UL, and NEC standards.

• Contractor must provide all necessary equipment and materials; no government-furnished equipment.

• Site assessments are strongly recommended.

• TERO requirements apply to Fort Hall work.

• Deliverables include Project Schedule/Gantt Chart, Site Assessment Report, Pre-Installation Packages, Equipment Specifications, Manufacturer Cut-Sheets, System Readiness Checklists, and Final Completion Documentation.

Form / Attachment / Pricing Sheet

This document is the "Indian Health Service Buy Indian Act Indian Economic Enterprise Representation Form." It serves as a self-certification for offerors to confirm they meet the definition of an "Indian Economic Enterprise" as required by the Buy Indian Act. This form is to be submitted in response to a Sources Sought Notice, Request for Information (RFI), or Solicitation.

• Self-Certification: Offerors must attest whether they meet the definition of an "Indian Economic Enterprise" with "Indian Ownership."
• Eligibility Period: The enterprise must meet the definition at the time of offer, contract award, and throughout the contract performance period.
• Notification Requirement: Contractors must immediately notify the Contracting Officer if they no longer meet eligibility requirements.
• Documentation: Contracting Officers may require documentation of eligibility, and awards may be subject to protest.
• Registration: Successful offerors must be registered with the System of Award Management (SAM).
• Penalties: False or misleading information is a violation of law and subject to penalties.
• Required Fields: The form requires the Offeror to provide:
  • Name of Federally Recognized Tribal Entity (if applicable)
  • Name of the 51% owner of IEE Firm
  • Business Name
  • DUNS Number
  • Certifying Signature
  • Print Name

This form is critical for bidders responding to opportunities that are set aside or sole-sourced under the Buy Indian Act. Bidders must accurately complete this form to self-certify their eligibility. Failure to meet the definition or provide accurate information can lead to disqualification or penalties. It also highlights the need for SAM registration and potential documentation requirements.