RH - Hot-Mix Asphalt, Tack and Prime - AVON PARK

Questions & Answers / Clarifications

This document provides clarifications and answers to vendor questions regarding the "RH - Hot-Mix Asphalt, Tack and Prime - AVON PARK FA481426Q0011" opportunity.

• Mix Design: All asphalt submittals must comply with UFGS 32.12.15.13. While FAA P-401 is referenced in the private sector, it's only suitable for military projects if it strictly adheres to UFGS requirements for exceptional durability.
• Binder Adjustment: PG 67-22 can be replaced with PG 76-22 if it improves stability and meets UFGS standards.
• Aggregate Source: There is no Qualified Products List (QPL); any FDOT-approved source is acceptable.
• Recycled Content (RAP): There cannot be any RAP in the newly proposed Design Mix for the Intermediate Course, Type B. However, proposals can still be submitted if a mix design without RAP cannot be produced, and a waiver to use RAP may be procured.
• Tack/Prime Specifications: Prime Coat application rate is .25 gal/sq yd, and Tack Coat is .15 gal/sq yd. No dilution is allowed.
• Testing Responsibility: Material suppliers are responsible for core samples; the certified plant lab can perform QC testing.
• On-Site Testing: Asphalt will be tested for every 400-ton lot. Discrepancies between proposed mixture and sublot test results will trigger a secondary test. If validated, non-compliant sections must be removed and replaced.
• Temperature Readings: Readings will be taken at the pavement machine.
• Delivery Window: The government will provide 48 to 72 hours' notice for shifts requiring night/weekend delivery.
• Guaranteed Minimums: The listed quantities (e.g., 8,001 Tons HMA) are guaranteed.
• Daily Tonnage: Minimum daily tonnage is 500 tons; maximum is 2,000 tons.
• Economic Price Adjustment (EPA): No EPA clause will be included.
• Demurrage/Standby Time: The government will not compensate for demurrage fees due to government-caused delays. Reimbursement for ineffective material may be authorized in catastrophic circumstances caused by government negligence.
• Billing Unit: Billing for Prime and Tack coats will be based on "Gallons Applied."
• Incumbent: There is no incumbent for this requirement or for Hot-Mix supplier at Avon Park.
• Labor: Active-duty service members will perform the paving using government equipment.
• Binder Deviation: Proposals deviating from the PG 67-22 binder specification (e.g., using 76-22) will be approved or disapproved by AFCEC engineering teams.
• Work Hours: Currently, no specific nights or weekends are scheduled. However, if the project falls behind schedule, extended hours may be implemented with a 10-day advance notification.
• Mix Type: Superpave 12.5mm is the required mix type.

These clarifications address specific technical requirements, material specifications, testing protocols, delivery logistics, and contractual terms, providing essential details for bidders to refine their proposals.

Solicitation / RFP / RFQ

This solicitation is for the procurement of approximately 8,001 tons of hot mix asphalt (HMA) and 8,072 gallons of Bituminous Tack and Prime Coats. The delivery is FOB destination to Avon Park, Florida.

• Approximately 8,001 tons of hot mix asphalt (HMA).

• Approximately 8,072 gallons of Bituminous Tack and Prime Coats.

• All plant, labor, material, design, and supervision required for the delivery.

• Products must be in accordance with Attachment 1 (SOW), Attachment 2 (Asphalt Specifications), and Attachment 3 (Tack Coat Specifications).

• Contract Type: Firm Fixed Price.

• Period of Performance: Delivery from June 1, 2026, to September 30, 2026.

• NAICS Code: 324121 (Asphalt Paving Mixture and Block Manufacturing).

• Size Standard: 500 employees.

• Offer Due Date: May 12, 2026, at 05:00 PM Local Time.

• Evaluation Factors: Technical Acceptability and Price.

• Proposals will be evaluated to determine the most advantageous offer to the Government.

• This acquisition is set aside 100% for Small Business.

• The solicitation number is FA481426Q00110002.

• Key points of contact for questions are Jon Soucy (813-828-3071) and Thomas Grove (813-828-8291).

• Payment requests and receiving reports must be submitted electronically via Wide Area WorkFlow (WAWF).

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the "RH - Hot-Mix Asphalt, Tack and Prime - AVON PARK FA481426Q0011" opportunity.

• Mix Design: Submittals must comply with UFGS 32.12.15.13 for runways. While FAA P-401 is referenced, it's only suitable for military projects if it strictly adheres to UFGS requirements for durability.
• Binder: PG 67-22 can be replaced with PG 76-22 if it improves stability and meets UFGS standards.
• Aggregate Source: There is no "Qualified Products List" (QPL); any FDOT-approved source is acceptable.
• Recycled Content (RAP): No RAP is allowed in the newly proposed Type B mix design for the Intermediate Course, per Uniformed Facility Guidelines. However, proposals can still be submitted if a mix without RAP cannot be produced.
• Tack/Prime Coat Application Rate: Prime Coat is .25 Application Rate, and Tack Coat is .15 Application Rate. No dilution is allowed.
• Testing Responsibility: The certified plant lab can perform QC testing. Material suppliers are responsible for core samples.
• On-Site Testing: Asphalt will be tested for every 400-ton lot against the Job Mix Formula (JMF). Discrepancies will trigger secondary testing, and non-compliant sections must be removed and replaced.
• Temperature Readings: Readings for delivery temperature compliance will be taken at the pavement machine.
• Delivery Window: The government will provide 48 to 72 hours' notice for shifts requiring night/weekend delivery.
• Gate Delays: For the Airfield gate, a service member will be present during all operating hours, and the gate can be mechanically opened, minimizing delays.
• Haul Route: There are no designated haul routes or weight/axle-load restrictions on the Avon Park Air Force Range roads.
• Staging: A "hot storage" silo is logistically challenging due to power requirements; feasibility will be discussed separately.
• Guaranteed Minimums: The listed quantities (e.g., 8,001 Tons HMA) are guaranteed.
• Incremental Delivery: Minimum daily tonnage is 500 tons; maximum is 2,000 tons.
• Performance Period Extension: Extensions will be allowed for weather or airfield operations preventing paving during June-September.
• Economic Price Adjustment (EPA): No EPA clause will be included.
• Demurrage/Standby Time: The government will not compensate for demurrage fees, as risk mitigation measures aim to prevent government-caused delays. Reimbursement for ineffective material may be authorized in catastrophic, government-negligent circumstances.
• Billing Unit: Billing for Prime and Tack coats will be based on "Gallons Applied."
• Incumbent: There is no incumbent for this requirement or an incumbent Hot-Mix supplier for Avon Park.
• Labor: Active-duty service members will perform the paving with government equipment.
• Binder Deviation: Proposals deviating from the PG 67-22 binder specification will be approved or disapproved by AFCEC engineering teams.
• Work Hours: Currently, no specific nights or weekends are scheduled. However, if the project falls behind schedule, extended hours may be implemented with 10 days' advance notification.

These clarifications provide specific details on material specifications, testing protocols, delivery logistics, and contractual terms, directly impacting how vendors should prepare their proposals and understand project execution.

Solicitation / RFP / RFQ

This solicitation is for the procurement of approximately 8,001 tons of hot mix asphalt (HMA) and 8,072 gallons of Bituminous Tack and Prime Coats. The work is for Avon Park Air Force Range.

• Supply and delivery of 8,001 tons of hot mix asphalt (HMA).

• Supply and delivery of 8,072 gallons of Bituminous Tack and Prime Coats.

• All plant, labor, material, design, and supervision required for the delivery.

• Compliance with Attachment 1 - SOW, Attachment 2 - Asphalt Specifications, and Attachment 3 - Tack Coat Specifications.

• Pricing Arrangement: Firm Fixed Price.

• Delivery Period: June 1, 2026, to September 30, 2026.

• Delivery Location: FOB Destination, Avon Park, FL.

• Solicitation Number: FA481426Q00110001

• Solicitation Issue Date: April 29, 2026

• Offer Due Date/Local Time: May 8, 2026, 05:00 PM

• RFI Questions Due: Close of business (COB) April 21, 2026.

• Evaluation Factors: Technical Acceptability and Price.

• This acquisition is set aside 100% for Small Business.

• NAICS Code: 324121

• Size Standard: 500

• The solicitation incorporates FAR clauses by reference, including 52.212-1, 52.212-3, and 52.212-4.

• Payment requests and receiving reports are to be submitted electronically via Wide Area WorkFlow (WAWF).

• Several DFARS clauses are incorporated by reference and full text, including those related to payment instructions, disputes, and subcontracting limitations.

Solicitation / RFP / RFQ

This solicitation is for the procurement of hot mix asphalt (HMA) and Bituminous Tack and Prime Coats. The government is procuring approximately 8,001 tons of HMA and 8,072 gallons of tack and prime coats.

• Delivery of 8,001 tons of hot mix asphalt (HMA).

• Delivery of 8,072 gallons of Bituminous Tack and Prime Coats.

• All plant, labor, material, design, and supervision are required for the delivery.

• Work must be in accordance with Attachment 1 - SOW, Attachment 2 - Asphalt Specifications, and Attachment 3 - Tack Coat Specifications.

• Pricing Arrangement: Firm Fixed Price.

• Period of Performance: Delivery from 01 June 2026 to 30 September 2026.

• Place of Performance/Delivery: Avon Park Air Force Range, FL.

• Offer Due Date: 05 May 2026, 05:00 PM Local Time.

• Evaluation Factors: Technical Acceptability and Price.

• RFI Questions Due: Close of business (COB) 21 April 2026.

• Proposals will be evaluated to determine the most advantageous offer to the Government, considering price and other factors.

• This acquisition is set aside 100% for Small Business.

• NAICS Code: 324121 (Asphalt Paving and Roofing Contractors) with a size standard of 500 employees.

• The solicitation incorporates FAR clauses by reference and in full text, including those related to payment, disputes, and evaluation.

• DFARS clauses are also incorporated by reference and in full text, covering areas such as subcontracting limitations and contractor access to Air Force installations.

• Payment will be made via Wide Area WorkFlow (WAWF).

Solicitation / RFP / RFQ

This solicitation is for the procurement of approximately 8,001 tons of hot mix asphalt (HMA) and 8,072 gallons of Bituminous Tack and Prime Coats. The North American Industry Classification System (NAICS) code is 324121, with a size standard of 500 employees.

• Delivery of 8,001 tons of hot mix asphalt (HMA).

• Delivery of 8,072 gallons of Bituminous Tack and Prime Coats.

• All plant, labor, material, design, and supervision are required for the delivery.

• Work must be in accordance with Attachment 1 - SOW dated 10 April 2026, Attachment 2 - Asphalt Specifications, and Attachment 3 - Tack Coat Specifications.

• Pricing Arrangement: Firm Fixed Price.

• Delivery Period: 01 June 2026 to 30 September 2026.

• FOB Details: Contractor Destination.

• Offer Due Date/Local Time: 05 May 2026, 05:00 PM.

• RFI Questions must be submitted no later than close of business (COB) 21 April 2026.

• The solicitation incorporates FAR clauses by reference, including FAR 52.212-1, 52.212-4, and 52.212-5.

• Payment requests and receiving reports are to be submitted electronically via Wide Area WorkFlow (WAWF).

• This acquisition is set aside 100% for Small Business.

• The document includes various FAR and DFARS clauses incorporated by reference and in full text, covering topics such as disputes, subcontracting limitations, and health and safety on government installations.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide and deliver hot-mix asphalt (HMA), Bituminous Tack Coats, and Prime Coats for taxiway Hotel at Avon Park Air Force Range, Florida. The taxiway is a Type A traffic area supporting C-17 Operations.

• Provide approximately 8,001 tons of HMA Intermediate Course, Type B with PG 67-22 binder.

• Provide approximately 1,960 gallons of Bituminous Tack Coat.

• Provide approximately 6,200 gallons of Bituminous Prime Coat.

• HMA mixtures must conform to UFGS 32.12.15.13; Tack and Prime Coats must conform to UFGS 32.12.13.

• Design must adhere to Unified Facilities Criteria (UFC) and Avon Park Air Force Range Design Standards, with the most stringent standard applied in case of conflict.

• Provide field and laboratory quality control testing.

• HMA must be a minimum of 290 degrees Fahrenheit at delivery.

• Contractor must be able to produce a minimum sub-lot of 500 tons of HMA during one 8-hour workday.

• Maximum time between delivery trucks must not exceed 30 minutes.

• Non-conforming deliveries must be removed by the Contractor within 24 hours at their expense.

• Sampling and testing of cores from each 1,000-ton lot for JMF deviations in Laboratory Air Voids and Stability.

• Deliveries are scheduled between June 1st and September 30th, 2026.

• Location: Taxiway Hotel at Avon Park Air Force Range, Avon Park, Florida.

• Submittals: Prior to work commencement, submit Design & Materials Data (including HMA Mix Design, binder, aggregate data) and Quality & Safety Plans (QC Plan, Safety Plan).

• Testing & Certification: Material test reports and compliance certificates are required.

• Delivery Coordination: A two-step process involving 10-day advance notification and day-before order confirmation.

• Personnel & Access: Drivers must be properly licensed, English-speaking, legally allowed on the installation, and reachable by cell phone.

• Site Cleanliness: Contractor must clean mud, debris, or spills daily.

• Compliance: Failure to comply may result in stop-work orders.

Form / Attachment / Pricing Sheet

This document outlines the material specifications for Hot Asphalt Mix (HMA), including requirements for aggregates, mineral filler, and aggregate gradation. It also details the requirements for submitting a Job Mix Formula (JMF) for approval.

• Aggregates: Must consist of crushed stone, gravel, slag, screenings, natural sand, and mineral filler. Specific requirements are provided for coarse aggregate (wear, soundness, freedom from deleterious substances) and fine aggregate (cleanliness, soundness, freedom from coatings and clay balls).
• Mineral Filler: Must be nonplastic and meet ASTM D242/D242M requirements.
• Aggregate Gradation: Must conform to Table 7, specifying the percent passing by mass for various sieve sizes (from 1 inch down to No. 200).
• Job Mix Formula (JMF) Requirements: Bidders must submit a proposed JMF in writing for approval, including:
  • Percent passing each size, optimum asphalt content, and percent of each aggregate/filler.
  • Asphalt viscosity grade, penetration grade, or performance grade.
  • Number of Superpave gyratory compactor gyrations.
  • Laboratory and field mixing/compaction temperatures.
  • Temperature-viscosity relationship of the asphalt binder.
  • Gradation plots and stability/flow data.
  • Specific gravity and absorption of aggregates.
  • Details on natural sand, fractured faces, fine aggregate angularity, and flat/elongated particles.
  • Tensile Strength Ratio and wet/dry test results.
  • Type and amount of antistrip agent and any modifiers.
  • Date of JMF development (designs from prior seasons may not be accepted).
  • Warm-mix additive information.

This document is critical for bidders to understand the specific material requirements for asphalt mix. It dictates the quality and composition of aggregates and the required format and content for the Job Mix Formula submittal, which is essential for proposal preparation and contract compliance.

Form / Attachment / Pricing Sheet

This document outlines the material specifications for Bituminous Tack and Prime Coats, and the required equipment for their application. It is intended to ensure that the materials and equipment used meet specific quality and performance standards.

• Material Specifications:
  • Prime Coat must be Grade: SS-1 (slow setting anionic asphalt emulsions).
  • Tack Coat must be Grade: SS-1 (slow setting anionic asphalt).
• Equipment Specifications:
  • Bituminous Distributor: Must be self-propelled with pneumatic tires, calibrated per ASTM D2995. It must ensure uniform coverage at specified temperatures, with controlled liquid rates (0.03 to 1.0 gallons/sq yd) and pressure (25-75 psi), with a variation of +/- 5%. Equipment must include a power unit, spray bars, tachometer, pressure gauges, volume-measuring devices, heaters, and a hand hose attachment. It must be capable of circulating and agitating the material.
  • Heating Equipment for Storage Tanks: Must use steam, electric, or hot oil heaters. Steam heaters should not directly contact the bituminous material. An armored thermometer (40-400 degrees F) is required for each tank.

This attachment details critical material and equipment requirements. Bidders must ensure their proposed materials and application equipment comply with these specifications to be considered responsive to the opportunity.

Solicitation / RFP / RFQ

This solicitation is for the procurement of approximately 8,001 tons of hot mix asphalt (HMA) and 8,072 gallons of Bituminous Tack and Prime Coats. The acquisition is set aside 100% for Small Business.

• Supply and delivery of approximately 8,001 tons of hot mix asphalt (HMA).

• Supply and delivery of approximately 8,072 gallons of Bituminous Tack and Prime Coats.

• All plant, labor, material, design, and supervision required for the delivery.

• Compliance with Attachment 1 - SOW dated 10 April 2026, Attachment 2 - Asphalt Specifications, and Attachment 3 - Tack Coat Specifications.

• The contract type is not explicitly stated, but the form used (SF 1449) suggests a commercial item acquisition.

• Period of Performance for delivery is from 01 June 2026 to 30 September 2026.

• The estimated value is not stated.

• Offer Due Date: 05 May 2026, 05:00 PM Local Time.

• RFI Questions must be submitted no later than 21 April 2026.

• Evaluation criteria are not detailed in the provided pages, with page 21 titled "Evaluation Factors for Award" being blank.

• This acquisition is 100% set aside for Small Business.

• NAICS Code: 324121 (Asphalt Paving Mixture and Block Manufacturing)

• Size Standard: 500 Employees

• The solicitation number is FA481426Q0011.

• Payment will be made via Wide Area WorkFlow (WAWF).

• Inspection and Acceptance will be at the Destination (DODAAC: F2FT14, HURLBURT FIELD, FL 32544).

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide and deliver approximately 8,001 tons of hot-mix asphalt (HMA) and 8,072 gallons of Bituminous Tack and Prime Coats for the taxiway Hotel at Avon Park Air Force Range, Florida. The taxiway is a Type A traffic area supporting C-17 Operations.

• Hot-Mix Asphalt (HMA): Provide and deliver 8,001 tons of HMA Intermediate Course, Type B with PG 67-22 binder. Delivery is required between June 8, 2026, and September 15, 2026. Minimum delivery temperature is 290 degrees Fahrenheit. Deliveries must be available on nights and weekends if requested. The contractor must be able to produce a minimum sub-lot of 500 tons during an 8-hour workday.

• Bituminous Tack and Prime Coats: Provide transportation and application of approximately 1,960 gallons of Bituminous Tack Coat and 6,200 gallons of Bituminous Prime Coat. Application is required between May 2026 and October 2026.

• Quality Control: Provide field and laboratory quality control testing as required by the Government, including testing of cores from each 1,000-ton lot for Laboratory Air Voids and Stability.

• HMA must be a minimum of 290 degrees Fahrenheit at the time of delivery.

• Maximum allowable time interval between delivery trucks shall not exceed 30 minutes.

• Contractor must be able to produce a minimum sub-lot of 500 tons of HMA during one 8-hour workday.

• Deliveries must be available during nights and weekends if requested.

• Place: Taxiway Hotel, Avon Park Air Force Range, Avon Park, Florida.

• HMA Delivery Period: June 8, 2026, to September 15, 2026.

• Tack and Prime Coat Delivery Period: May 2026 to October 2026.

• All HMA mixtures shall conform to UFGS 32.12.15.13.

• All Bituminous Tack and Prime Coats shall conform to UFGS 32.12.13.

• Design shall strictly adhere to Unified Facilities Criteria (UFC) and Avon Park Air Force Range Design Standards. The most stringent standard shall apply in case of conflict.

• Contractor shall submit Product Data, Mix Design (HMA), Contractor Quality Control Plan, Material Acceptance Criteria, Waybills and Delivery Tickets, Test Reports (Aggregates, QC Monitoring), and Certificates (Asphalt Cement Binder) for approval.

• Contractor shall not commence work without prior coordination with the Contracting Officer, Project Inspector, and Using Agency.