Robins AFB Overhead Door B319

Questions & Answers / Clarifications

This document provides answers to vendor questions regarding the Overhead Door opportunity.

• Door Voltage: 3-phase, requires verification from the nameplate.
• Insulation: Doors must be insulated to match existing doors.
• Burn Permit: Must be issued on the day of the job but is valid until completion.
• Door Color: Bronze.
• Spring Type: High cycle spring is not required.
• Working Hours: 7:30 AM to 3:30 PM.
• On-site Training: No specific training is required beyond standard safety and welding fire extinguisher requirements.
• Steel Specification: Bids must adhere to the specified 24-26 gauge steel to match existing doors.
• Limitations on Subcontracting (FAR Clause 52.219-14): Vendors are instructed to submit any clauses that may not apply to their company, along with their reasoning, when submitting their quote. For compliance, if subcontracting installation and supply, the prime contractor must identify a U.S. small business manufacturer for the doors, verify their SAM.gov status, or confirm an SBA waiver. For services, the prime contractor must perform at least 50% of the cost of contract performance incurred for personnel.

Clarifications address specific material requirements (steel gauge), operational details (working hours, burn permits), and subcontracting compliance, which may affect how vendors prepare their bids and quotes.

Other / Unclassified

This document provides site visit information for Solicitation FA850126Q0011, specifically for Overhead Door Building 319 at Robins AFB. It details the date, time, and location for the site visit, along with instructions for vendors regarding arrival, base access, and RSVP.

• Site Visit Date & Time: Friday, February 20, 2026, at 10:00 AM EST.
• Arrival Instructions: Vendors without base access must arrive by 09:30 AM EST at the Visitors Center. Vendors with base access can arrive by 10:00 AM EST at the site location (Building 319).
• RSVP: Required no later than February 19, 2026, at 12:00 PM EST via email to Alex Grimsley (alex.grimsley@us.af.mil).
• Base Access: Vendors requiring base access must provide specific personal information (Last Name, First Name, Last 4, Birth date, Driver's license number, State license was issued) in their RSVP email.
• Required Items for Visitors: A valid State-issued Driver's License/Identification card/Passport, Proof of Registration (if driving, hard copy), and Proof of Insurance (if driving, hard copy or digital).
• Security: All visitors are subject to a criminal background check and must follow traffic guidelines.
• Solicitation Status: All other information and requirements in the solicitation remain unchanged.

Other / Unclassified

This document provides site visit information for opportunity FA850126Q0011, specifically for "Overhead door building 319". It details the date and time of the site visit, arrival instructions, and procedures for vendors requiring temporary base access.

• Site Visit Date & Time: Friday, July 20, 2026, at 10:00 AM EST.
• Arrival Time: Vendors must arrive by 09:30 PM at the Visitors Center.
• Base Access: Vendors without base access must notify Alex Grimsley to arrange a temporary pass. If you have base access, you may arrive at 10:00 AM.
• RSVP Deadline: No later than February 19, 2026, at 12:00 PM EST.
• RSVP Contact: Alex Grimsley at alex.grimsley@us.af.mil. Required information for base access includes Last Name, First Name, Last 4 digits of SSN, Birthdate, License number, and State License issued from.
• Required Items for Visitors: A valid state-issued Driver's License/Identification card/Passport, Proof of Registration (if driving), and Proof of Insurance (if driving).
• Security: All visitors are subject to a criminal background check and must follow traffic guidelines.
• Solicitation Status: All other information and requirements in the solicitation remain unchanged.

Solicitation / RFP / RFQ

This solicitation (FA850126Q0011) is for the replacement of Roll-Up Door B319, as detailed in the attached Statement of Work (SOW) dated February 10, 2026. The acquisition is set aside for Small Business.

• Replacement of Roll-Up Door B319.

• Work is to be performed in accordance with the attached Statement of Work (SOW).

• Pricing Arrangement: Firm Fixed Price.

• Product Service Code: 5670.

• NAICS Code: 332321.

• Size Standard: 750.

• Offer Due Date: February 27, 2026, 12:00 PM Local Time.

• Evaluation Factors: Price and Technical Acceptability.

• Technical Acceptability: Offerors must demonstrate understanding and meet all SOW requirements. Exceptions must be clearly stated with specific methodologies for satisfaction.

• This acquisition is 100% set aside for Small Business.

• The solicitation incorporates FAR 52.212-1, 52.212-3, and 52.212-5 by reference.

• Payment requests and receiving reports are to be submitted via Wide Area WorkFlow (WAWF).

• Inspection and Acceptance Location: Destination, Robins AFB, GA.

Statement of Work (SOW)

To detail the requirements for the removal of an existing overhead door and the installation of a new 20-foot by 18-foot commercial overhead roll-up door system with an electric motorized operator.

• Site Assessment: Inspect the existing door, opening, framing, and surrounding structure.

• Removal: Safely disconnect, dismantle, and dispose of the current door system.

• Preparation: Verify and repair/reinforce the opening framing as needed.

• Installation: Furnish and install a new commercial-grade overhead roll-up door, including curtain, barrel, guides, hood, and counterbalance system.

• Hardware & Accessories: Install all required hardware, locks, seals, weatherstripping, and safety devices.

• Motor & Controls: Install a new electric operator, wiring, push-button controls, safety sensors, and limit adjustments, ensuring compatibility with existing power supply or necessary upgrades.

• Testing & Commissioning: Test full operation of the new door system.

• Training & Turnover: Provide operational training to facility personnel and deliver manuals, warranties, and maintenance recommendations.

• New overhead roll-up door system meeting specified dimensions, materials, and performance requirements.

• Installation completion report with test results and inspection notes.

• Warranty documentation for materials and workmanship.

• Operation and maintenance manuals.

• Door Size: 20' x 18' (contractor to field-verify dimensions).

• Materials: Minimum 26–24 gauge steel.

• Finish: Factory-applied corrosion-resistant coating or powder-coat finish (brown specified for base requirements).

• Wind Load Rating: Must comply with applicable local building codes.

• Safety Features: Bottom bar safety edge, photo-eye sensors, and emergency manual override.

• Electrical Requirements: Operator must be compatible with existing power supply or include necessary upgrades.

• Project start date to be determined upon contract award.

• Contractor to provide estimated material lead time.

• Installation duration to be completed within an agreed-upon timeframe, minimizing operational disruption.

• Obtain permits and adhere to local codes and safety regulations.

• Protect surrounding surfaces, equipment, and personnel.

• Remove debris and leave the site clean.

• Ensure work meets industry standards and manufacturer specifications.

• Provide site access during scheduled work hours.

• Confirm power availability for operator installation.

• Review and approve submittals, including door specifications and finish selections.