S--FDO JANITORIAL SERVICES

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation 140L4026Q0005, clarifying requirements and procedures.

• Incumbent and Contract Information: Prior award information is available on SAM.gov and USASpending.gov. The previous contract number was 140L2222P0012. Price schedule information is not provided directly.
• Site Visit: Interested parties should email the POC on the solicitation to schedule a site visit.
• Service Frequency: Services are categorized as Daily, Weekly, Quarterly, and Semi-annually, with specific tasks and frequencies detailed in Section 10 of the SOW. For example, "Disinfect surfaces" is daily in the Administrative Building and twice weekly in the warehouse (8 am-8 pm). "Vacuum and spot clean" is weekly in the Administrative Building (5 pm-8 pm) but not required in the warehouse.
• Service Hours: All services must occur Monday-Friday, unless otherwise specified. Vacuuming must be completed after 5 pm.
• Building Access: Obtaining a PIV card per HSPD-12 is required for building access, as described in Section 6E of the SOW.
• Supplies and Equipment: The government will supply routine cleaning chemicals, supplies, and vacuum cleaners for daily and weekly tasks. Contractors must provide equipment for carpet shampooing and floor buffing (Sections 4.1 and 5 of SOW). A cart is supplied.
• Set-Aside: The solicitation is set aside for small businesses.

This Q&A document clarifies details about service execution, required equipment, and building access, which may impact how bidders prepare their proposals. It also confirms the small business set-aside status.

Amendment / Modification

This amendment (0001) to solicitation 140L4026Q0005, effective 03/11/2026, makes the following changes:

• Posts questions and answers.

• Revises evaluation criteria.

• Updates the period of performance dates.

• Includes the Farmington Field Office area descriptions and floor plan.

• Questions and Answers (new attachment/content).

• Evaluation Criteria (revised).

• Period of Performance (updated).

• Farmington Field Office area descriptions and floor plan (new attachment/content).

• Item 00010 (Base Year FDO Janitorial Services) is modified to reflect the attached Statement of Work and updated Period of Performance.

• The period of performance for the Base Year FDO Janitorial Services (Item 00010) is now 04/10/2026 to 04/09/2027.

• All other terms and conditions remain unchanged.

• Bidders should acknowledge receipt of this amendment.

Form / Attachment / Pricing Sheet

These documents are furniture plans for Level 1 West, Level 1 East, Level 2 West, and Level 2 East of the Farmington District Office. They illustrate the general arrangement of existing systems furniture.

• Floor plans indicating the layout of furniture within specific office areas.
• Notes specify that contractors must field verify exact quantities and arrangements of systems furniture.
• Instructions for contractors regarding scaffolding, covers, and temporary removal/reinstallation of furniture components to accommodate overhead work.

These plans are crucial for bidders to understand the existing furniture layout and any potential impacts on construction activities. Bidders must account for the need to protect, temporarily remove, and reinstall furniture as part of their project planning and execution. The notes highlight specific contractor responsibilities related to furniture management during construction.

Form / Attachment / Pricing Sheet

This document provides a detailed breakdown of room numbers, descriptions, and their corresponding square footage for both the Lower and Upper Levels of a facility.

• Lower Level Areas: Lists rooms such as Northwest Mud Room, Kitchen/Break Room, West Downstairs Women's/Men's Restrooms, Training Room, Files Room, and the Lower Main Cubicle Open Area, along with their square footage.
• Upper Level Areas: Includes rooms like NW Corner Upstairs Office, Meeting/Nursing Room, West Upstairs Men's/Women's Restrooms, various Conference Rooms, Offices (District Manager, Field Manager, Admin Officer), IT/Admin Storage/Conference Rooms, Lobby Areas, and the Upper Main Cubicle Open Area, with their respective square footage.

This information is crucial for bidders to understand the physical space requirements, potential layout, and scale of operations associated with the opportunity. It can inform decisions regarding space utilization, staffing, and logistical planning for any proposed work within the facility.

Solicitation / RFP / RFQ

This document outlines the evaluation criteria for an upcoming solicitation. The Government will award a contract to the responsible offeror whose offer is most advantageous on a Lowest Price Technically Acceptable (LPTA) basis. Technical acceptability means meeting or exceeding non-cost evaluation factors.

Evaluation will be based on the following factors:

1. Technical Approach: Offerors must describe their approach to performing janitorial services, including:
   • A proposed cleaning schedule addressing service frequencies and locations.
   • Staffing and supervision plans.
   • Quality control and inspection procedures.
2. Staffing Qualifications: Offerors must describe their ability to meet background requirements.
3. Past Performance: Offerors must provide a list of at least three (3) similar services completed within the last five (5) years, with a narrative showing relevancy to the Statement of Work. References from Federal Agencies are desirable. Required information for each reference includes:
   • Name of Project
   • Location of Project
   • Contract Number
   • Period of Performance
   • Total cost for Project
   • Name of Agency/Entity
   • Point of Contact (including Phone Number and Email Address) Offerors without recent or relevant references must submit a statement to that effect; otherwise, past performance will be rated unacceptable.
4. Price: Offerors must submit the attached price schedule. Price will be evaluated for reasonableness.

Award will be made to the lowest-priced offeror whose quote is rated Technically Acceptable under all non-price factors.

Evaluation is based on LPTA, with price being the deciding factor among technically acceptable offers.

Not specified in this document.

This document details evaluation criteria only. It references an attached Statement of Work and a price schedule, which are not included here.

Form / Attachment / Pricing Sheet

This document is a Price Schedule for Solicitation 140L4026Q0005. It outlines the pricing structure for janitorial services over a base year and four option years.

• The schedule details "Janitorial services in accordance with the attached Statement of Work" for each year.
• For each year (Base, Option Year 1, 2, 3, and 4), bidders are to provide a quantity of 12 Months and a "Total" price.
• A "Pricing Summary" section requires bidders to fill in the total price for each year and a Grand Total.
• The document specifies that this is a firm-fixed-price contract and that the offered pricing must be all-inclusive of taxes, incidental expenses, and direct/indirect costs.
• Bidders must provide their Company Name, Address, Unique Entity Identifier (UEI), POC, Phone/Email, and Signature.

This document is critical for bidders to understand the pricing structure required for the opportunity. Bidders must complete this schedule accurately to submit a compliant proposal. The "Quote price is assumed to be best and final offer" statement indicates the importance of careful pricing.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products or services for Janitorial Services at the Bureau of Land Management (BLM), Farmington District Office. The government intends to award a firm-fixed-price contract on a Lowest Price Technically Acceptable (LPTA) basis.

• Comprehensive janitorial services for a 36,000 sq. ft. facility, including Administrative Office Building and Warehouse.

• Services include interior cleaning, warehouse cleaning, exterior cleaning, and specialized tasks (e.g., carpet extraction, window washing).

• Specific tasks include disinfecting high-touch surfaces, sweeping, trash removal, restroom cleaning, dusting, and more, detailed across daily, weekly, quarterly, and semi-annual schedules.

• Contractor must provide commercial-grade janitorial equipment and maintain a two-week supply of restroom and cleaning supplies.

• Government will provide basic equipment and supplies such as vacuums, mops, brooms, buckets, etc.

• Contract Type: Firm-fixed-price.

• Period of Performance: 4/10/2026 – 4/09/2027 (Base Year) plus four option years.

• Estimated Value: Not explicitly stated, but NAICS code 561720 with a size standard of $22 million.

• Proposal Submission: Via email to lhubbard@blm.gov no later than March 25, 2026, 9:00 AM MDT.

• Quotes valid for 60 days from the offer due date.

• Evaluation Criteria: Lowest Priced Technically Acceptable (LPTA).

• Technical acceptability will be evaluated on a Pass/Fail basis.

• Evaluation Factors: Approach and Work Plan, Staffing Qualifications, Past Performance, and Price.

• Total small business set-aside.

• North American Industry Classification System (NAICS) code: 561720.

• Size Standard: $22 million.

• A site visit is strongly encouraged. Options are March 18, 2026, and March 19, 2026, both at 2:00 PM MDT.

• RSVP for the site visit is required.

• Point of Contact for questions: Lashondra Hubbard (lhubbard@blm.gov).

• Applicable FAR clauses are incorporated by reference. Full text available at https://www.acquisition.gov.

• Payment will be processed via the Invoice Processing Platform (IPP).

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide comprehensive janitorial services for the Bureau of Land Management (BLM), Farmington District Office (FDO) facility, located at 6251 College Boulevard, Farmington, New Mexico, to maintain a clean, sanitary, and professional environment for employees and visitors.

• Facility Size: Approximately 36,000 square feet, including the Administrative Office Building, Warehouse, and designated exterior areas.

• Interior Cleaning: Sweeping, mopping, vacuuming all flooring types; dusting and wiping surfaces; cleaning and disinfecting restrooms and restocking supplies; emptying and sanitizing trash and recycling receptacles; cleaning glass, mirrors, and high-touch surfaces; maintaining cleanliness in break rooms, conference rooms, and entrance areas.

• Warehouse Cleaning: General sweeping and dusting of floors and surfaces, emptying trash containers, and maintaining cleanliness in office and garage areas.

• Exterior Cleaning: Removing trash and debris from sidewalks, patios, and entryways; emptying and sanitizing exterior trash and cigarette receptacles. Snow removal is excluded.

• Specialized Tasks: Periodic deep cleaning such as carpet extraction, grout cleaning, upholstery care, and window washing.

• Services must be performed in a manner that does not disrupt the office environment.

• Specific task frequencies are detailed throughout the document (daily, weekly, quarterly, semi-annually, annually).

• Contractor must maintain a minimum of a two-week supply of restroom and cleaning supplies and notify the BLM POC of needed quantities.

• Contractor must provide a Schedule of Services at the Pre-Work Conference.

• Contractor must maintain an inspection system and provide records of all inspection work.

• Location: 6251 College Boulevard, Farmington, New Mexico.

• Period of Performance: Base period year plus 4 Option Years.

• Contractor Furnished Supplies/Equipment: Contractor must provide commercial/industrial grade equipment, UL listed where applicable. Equipment must have appropriate shielding.

• Government Furnished Property: BLM will provide basic equipment (vacuum cleaner, mops, brooms, buckets, towels, cleaning cloths) and specific supplies (restroom supplies, shower cleaners, office space supplies, storage area provisions, water, and electrical power). Dumpsters will be provided.

• Contractor Employees: Must wear distinctive uniforms and Government-issued badges. Must comply with Homeland Security Presidential Directive 12 (HSPD-12) and undergo background investigations. A National Agency Check (NAC) and NAC with Inquires (NACI) will be initiated. An employee roster must be submitted and updated.

• Access: Only employees on the current roster with valid Government ID cards will be allowed access.

• Prohibited Actions: Opening unauthorized drawers/cabinets, disturbing contents, using Government equipment (phones, computers), moving portable objects that impede work, or relocating obstructed items without approval.

• Building Specifics: Detailed descriptions of the Administrative (Main) Office Building (approx. 31,000 sq. ft.), Warehouse Building (approx. 7,880 sq. ft.), and exterior areas are provided.

• Holidays: Daily routine tasks are not required on eleven designated holidays and weekends.

• Payment: Processed via Prompt Payment Act, with monthly invoices submitted electronically. Payment may be adjusted based on deficiencies found during inspections.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide comprehensive janitorial services for the Bureau of Land Management (BLM), Farmington District Office (FDO) facility, ensuring a clean, sanitary, and professional environment for employees and visitors.

• Services cover approximately 36,000 square feet, including the Administrative Office Building, Warehouse, and designated exterior areas.

• Interior Cleaning: Sweeping, mopping, vacuuming, dusting, restroom cleaning and restocking, trash/recycling receptacle emptying, high-touch surface cleaning, and maintaining cleanliness in break rooms, conference rooms, and entrance areas.

• Warehouse Cleaning: General sweeping, dusting, trash receptacle emptying, and maintaining cleanliness in office and garage areas.

• Exterior Cleaning: Removing trash and debris from sidewalks, patios, and entryways; emptying and sanitizing exterior trash and cigarette receptacles. Snow removal is excluded.

• Specialized Tasks: Periodic deep cleaning such as carpet extraction, grout cleaning, upholstery care, and window washing.

• Base period year plus 4 option years.

• Not explicitly detailed, but services aim to maintain a clean, sanitary, and professional environment.

• Payment may be adjusted based on deficiencies identified during inspections (e.g., 5% reduction for 5-7 deficiencies, 15% for 7-10, 25% for over 10).

• Contractor Furnished Supplies/Equipment: Contractor provides commercial/industrial grade equipment, acceptable by industry standards and UL listed where applicable. Equipment must have appropriate shielding.

• Government Furnished Property: BLM provides basic supplies and equipment (vacuum cleaner, mops, brooms, buckets, towels, cloths). Contractor monitors inventory and maintains a two-week supply of restroom and cleaning supplies, notifying BLM of needs.

• Contractor Employees: Must dress professionally, wear uniforms and badges, and adhere to reasonable hygiene standards. Specific prohibited actions are listed (e.g., opening unauthorized areas, using government equipment).

• Personnel Security: Requires Federal Government-issued personal identification cards, background investigations, and compliance with HSPD-12. A National Agency Check (NAC) and NAC with Inquires (NACI) will be conducted. Compliance is required within 10 working days of contract award.

• Access to BLM Grounds: Only employees on the roster with valid Government ID cards will be allowed access.

• Building Specifics: Detailed descriptions of the Administrative Building (31,000 sq ft), Warehouse (7,880 sq ft), and exterior areas are provided, including square footage, flooring types, number of rooms, windows, fixtures, etc.

• Service Frequency: Daily, weekly, quarterly, semi-annual, and annual services are detailed, including specific tasks and areas.

• Hours of Service: Services to be performed outside regular office hours (8:00 am - 5:00 pm, Monday-Friday), unless otherwise agreed. Daily routine tasks are not required on eleven designated holidays and weekends.

• Contractor Inspection: Contractor must provide an inspection system acceptable to BLM at the pre-work meeting and maintain it throughout the contract.

• Payment: Processed per the Prompt Payment Act, with monthly invoices submitted electronically. Payment is subject to deficiencies identified during inspections.