S201--VANIHCS Hood Cleaning

Amendment / Modification

This modification updates the solicitation to include both the Fort Wayne Campus and the Marion Campus for the cleaning services.

• Line Items 0001 through 0005: The description for each line item has been updated to include the addresses for both the Fort Wayne Campus (2121 Lake Avenue, Fort Wayne, IN 46805) and the Marion Campus (1700 E. 38th Street, Marion, IN 46953).

No changes to proposal deadlines, requirements, or evaluation factors are indicated by this amendment. Bidders should ensure their proposals account for services at both specified campus locations.

Other / Unclassified

This document is an image of a commercial kitchen, likely related to a government contract for food services or kitchen equipment. It shows industrial-grade cooking equipment, including large kettles, ovens, and ventilation systems. The image appears to be a visual record or inspection of a facility.

For bidders involved in food service contracts or the provision/maintenance of kitchen equipment, this image could serve as a visual aid to understand the scale and type of facilities or equipment involved in an opportunity. It might be used to assess existing infrastructure or to provide context for proposed solutions.

Other / Unclassified

This document is an image of a commercial kitchen exhaust hood system, including a griddle and other cooking equipment. It appears to be a photograph of existing equipment rather than a solicitation, SOW, amendment, or form.

This image is not directly relevant to a bidder's ability to respond to a SAM.gov opportunity unless the opportunity specifically involves the procurement or installation of similar kitchen equipment, or if it is provided as part of a site survey or existing conditions documentation for a larger project. Without further context from the opportunity record, its specific relevance to bidders cannot be determined.

Other / Unclassified

This document is an image file (marion1.jpg) of a commercial kitchen environment. It shows a food preparation area with a griddle, deep fryer, and various utensils. A person in a blue shirt and black jacket, wearing gloves and a headscarf, is visible on the left side of the image, appearing to be working in the kitchen. An illuminated "EXIT" sign is visible on the ceiling.

This image does not contain specific procurement details such as requirements, deliverables, deadlines, or contract information. Therefore, it is not directly relevant for bidders to assess or respond to a SAM.gov opportunity. Its relevance would depend on the context of the specific opportunity it is attached to, which is not provided here.

Other / Unclassified

This document is an image of a commercial kitchen environment, featuring multiple Rational iCombi Pro combi ovens. The image shows a row of these ovens, with one open, revealing racks inside. A ventilation hood with lighting is visible above the ovens, and steam is rising from the cooking area. The overall scene depicts a professional food preparation setting.

This image may be relevant to bidders if the opportunity involves the procurement, installation, maintenance, or servicing of commercial kitchen equipment, specifically combi ovens. It provides a visual context of the type of equipment and environment associated with the opportunity.

Amendment / Modification

This amendment modifies Solicitation 36C25026Q0051. Key changes include:

• Extension of Offer Due Date: The hour and date for receipt of offers has been extended to January 22, 2026, 15:00 EST.

• Responses to Contractor Questions: The amendment provides answers to questions submitted by contractors regarding the solicitation.

• Site Visit Dates: Specific dates and times for site visits to the Marion and Fort Wayne campuses are provided.

• Updated Price Schedule: An updated price schedule is included.

• Attachment References: Various attachments are referenced for the Fort Wayne Campus (0446-0452) and Marion Campus (Marion 1-6).

• The offer due date (Item #11) has been extended.

• The description of the amendment (Item #14) details the Q&A, due date extension, site visit information, and updated price schedule.

• Specific details regarding the number of kitchen hoods, exhaust fans, duct systems, system variations, contract frequency, cleaning schedules, hood types, and filter inclusion are clarified in the Q&A section.

• Site visit coordination details are provided.

• The Price/Cost Schedule section is updated and referenced.

• Bidders must acknowledge receipt of this amendment.

• The proposal due date is extended to January 22, 2026, 15:00 EST.

• Bidders should review the provided Q&A for critical details on scope, equipment, and performance requirements.

• Site visits are scheduled for January 14, 2026 (Marion) and January 15, 2026 (Fort Wayne).

Other / Unclassified

This document is an image file (IMG_0449.jpeg) showing a commercial kitchen exhaust hood. It appears to be a photograph taken during or after installation, possibly for documentation or inspection purposes. The image displays the stainless steel construction of the hood, including baffles, ductwork connections, and a portion of the surrounding tiled wall and ceiling. A person's face is partially visible on the right side of the image.

This image is likely an attachment to a SAM.gov opportunity record. While it does not contain solicitation details, requirements, or deadlines, it could be relevant for bidders involved in:

• Kitchen Equipment Installation/Maintenance: If the opportunity involves installing, repairing, or maintaining similar exhaust systems.
• Facility Upgrades: If the opportunity is for a broader renovation or upgrade of a facility that includes a commercial kitchen.
• Site Inspection: It might serve as a reference image for site conditions or existing equipment that bidders need to be aware of.

Other / Unclassified

This document is an image file (IMG_0451.jpeg) containing visual information about a construction or maintenance site. It appears to show insulated ductwork, drywall, and a metal access panel on a tiled or block wall. The image does not contain any text or explicit details that can be summarized as a solicitation, SOW, amendment, or Q&A.

As an image file without accompanying text or context, this document's relevance to bidders is unclear. It may serve as a visual aid for a specific aspect of an opportunity, such as site conditions or existing infrastructure, but without further information, its specific purpose and impact on a bid cannot be determined.

Other / Unclassified

This document is an image file (IMG_0447.jpeg) containing a photograph of the exterior of a brick building with multiple windows. It does not contain any text or information directly relevant to a SAM.gov opportunity record, such as solicitations, SOWs, PWSs, amendments, or forms.

As this document is an image of a building and lacks any textual content related to procurement, it has no relevance to bidders seeking information about a SAM.gov opportunity. It does not provide details on requirements, deadlines, contract terms, or any other information necessary for bid preparation or decision-making.

Form / Attachment / Pricing Sheet

This document is an image attachment, likely intended to provide visual context or specifications for a SAM.gov opportunity. It appears to depict a commercial kitchen exhaust hood system, including lighting, ductwork, and associated plumbing.

• Stainless steel construction of the exhaust hood.
• Integrated fluorescent lighting.
• Grease filters.
• Piping for gas or water lines.
• A red "CAUTION" sign indicating "THE STEAM KETTLES ARE HOT AFTER BEING TURNED OFF."
• Other kitchen equipment visible in the background.

This image may be relevant for bidders responding to an opportunity involving the installation, maintenance, or replacement of kitchen ventilation systems or related equipment. It helps visualize the existing or required environment and potentially the scale and type of equipment involved.

Other / Unclassified

This document is an image file (IMG_0446.jpeg) containing a photograph of an external building feature. The image shows a circular vent or exhaust pipe mounted on a brick wall, adjacent to a window. There are no discernible text or markings within the image that provide specific details about a government opportunity or procurement.

As this document is an image of a physical object without any accompanying text or context related to a SAM.gov opportunity, it does not provide actionable information for potential bidders. Its relevance to a procurement opportunity is unclear without further documentation or description.

Other / Unclassified

This document is an image of a commercial kitchen, featuring a row of stainless steel combi ovens and a large ventilation hood system. It appears to be a visual record of installed kitchen equipment.

This image is likely provided as a reference or supporting document for a SAM.gov opportunity. Bidders may use it to understand the existing infrastructure or the type of equipment relevant to a potential contract, such as installation, maintenance, or upgrade services for kitchen facilities.

Other / Unclassified

This document is an image (IMG_0450.jpeg) showing a piece of HVAC equipment, likely an exhaust fan or air handler, with associated ductwork. The equipment appears to be insulated with foil-faced material labeled "FSB". There is also a large industrial fan visible.

This image may be relevant to bidders by providing a visual reference of existing infrastructure for an opportunity related to HVAC maintenance, repair, or replacement. It could help bidders assess the scope of work, identify potential challenges, or understand the current system configuration.

Other / Unclassified

This document is an image file (marion4.jpg) of a commercial kitchen exhaust hood system. It shows the underside of the hood, including lighting, ductwork, and sprinkler heads. The image also captures a portion of the tiled wall and an exit sign.

This image does not contain procurement-related information such as solicitations, SOWs, amendments, or Q&As. Therefore, it has no direct relevance to bidders in understanding or responding to a SAM.gov opportunity.

Other / Unclassified

This document is an image of a commercial kitchen, featuring stainless steel ventilation hoods, ovens, and food preparation areas. It appears to be a photograph taken within a facility, possibly for documentation or inspection purposes.

This image does not contain specific solicitation details, requirements, or contractual information relevant to bidders. It is a visual representation of a kitchen environment and does not provide actionable data for responding to a SAM.gov opportunity.

Solicitation / RFP / RFQ

This solicitation is for janitorial services specifically for the cleaning of Veterans Canteen Service (VCS) kitchen hoods, duct work, and fan(s) at the VA Northern Indiana Health Care System (NIHCS) Fort Wayne and Marion Campuses. The services are required semi-annually and annually.

• Provide all labor, materials, and equipment for cleaning kitchen hoods, duct work, and fan systems.

• Cleaning must comply with NFPA 96 and OSHA standards.

• Specific cleaning tasks include exhaust systems, grease removal devices, blower units, and exhaust duct systems to bare metal.

• Work areas must be left neat and orderly, with all debris removed off-site.

• The contractor must ensure functional operation of hoods post-cleaning.

• Access panels and doors must be restored to normal operating condition.

• Fire suppression systems must not be rendered inoperable.

• A lift will be needed for cleaning.

• Personnel must have a minimum of two years of experience and possess IKECA certifications.

• Deliverables include a completion report (Equipment Service Report) within 7 business days of work completion.

• The contract includes a base period and four option periods.

• Base Period: 01-19-2026 to 01-18-2027

• Option 1: 01-19-2027 to 01-18-2028

• Option 2: 01-19-2028 to 01-18-2029

• Option 3: 01-19-2029 to 01-18-2030

• Option 4: 01-19-2030 to 01-18-2031

• Estimated contract value is $22 Million.

• Offers must be submitted by 01-09-2026 at 15:00 EST.

• Offerors must complete SF 1449 blocks 17a and 30a-c, Contract Administration Data, and the Price/Cost Schedule.

• Registration in the System for Award Management (SAM) is required prior to award.

• Evaluation factors include Certifications, Past Performance, and Price.

• This acquisition is UNRESTRICTED.

• Offerors must be certified in SAM and meet the small business size standard for NAICS code 561720 (Janitorial Services).

• Invoices must be submitted electronically via Tungsten Network.

• Service Contract Labor Standards apply. Wage determination information is provided.

Solicitation / RFP / RFQ

This solicitation is for firm-fixed-price contract services to provide semi-annual and annual cleaning of kitchen hood systems, ductwork, and fans at the VA Northern Indiana Health Care System (VANIHCS) facilities. Services are required at both the Fort Wayne and Marion campuses.

• Semi-annual and annual cleaning of kitchen exhaust systems, including grease removal devices, duct systems, blower units, and exhaust fans.

• Services must restore systems to NFPA 96 and IKECA standards.

• Contractor shall provide all labor, materials, equipment, and supervision.

• VA HVAC employee will assist with Lock-Out/Tag-Out procedures.

• Contractor must coordinate all cleanings with the COR and Maintenance Department Supervisors, providing a minimum four-week notice.

• All work must comply with OSHA, State, County, and Municipal safety regulations.

• Contractor personnel must be experienced, certified, and authorized.

• IKECA certifications (CECS, CECT, CECI, PECT, or CESI) are required for all Field Service Technicians.

• Subcontractors must be approved by the COR.

• Services to be performed Monday through Friday, excluding Federal holidays, and only after kitchen areas are closed.

• Contract type: Firm-fixed-price.

• Period of Performance: One (1) base year and four (4) one-year option periods.

• Anticipated award date: January 16, 2026.

• Solicitation packages available on or about December 31, 2025, via www.SAM.gov.

• All questions must be submitted in writing to Jacob.bishop@va.gov no later than 3:00 p.m. (ET) on January 6, 2026.

• Questions will be answered via Solicitation amendment.

• Quotations are due no later than 3:00 p.m. (ET) on January 9, 2026, by email to Jacob.bishop@va.gov.

• This procurement is set-aside 100% for award to Small Business concerns.

• Offers from other than Small Business concerns will not be considered and shall be rejected.

• NAICS Code: 561720.

• Size Standard: $22 Million.

• No telephone requests will be accepted.