S208--Grounds Maintenance Services, Columbia SC VAMC
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the WJB Dorn VA Medical Center in Columbia, South Carolina, is soliciting quotes for Grounds Maintenance Services. This opportunity is a combined synopsis/solicitation (RFQ) and is set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns. The contract will cover one base year with four, one-year option periods. Questions are due by April 9, 2026, at 12:00 PM ET, and quotes must be submitted by April 16, 2026, at 1:00 PM ET.
Scope of Work
The requirement is for comprehensive grounds maintenance across the 97-acre campus, including approximately 23 acres of improved land and landscaping. Key services include:
- Routine Grounds Maintenance (February-November): Weekly grass cutting, bi-weekly edging, trimming/weed eating, same-day blowing of clippings, and daily leaf blowing.
- Flower Beds: Soil amendment, planting preparation, mulching, and gravel spreading.
- Pruning: Twice annually for trees (spring and fall), maintaining 2-foot clearance from buildings.
- Off-Season Maintenance (December-January): Daily leaf raking/blowing and monthly hedge trimming.
- Damage Repair: Contractor responsibility for repairing any damage to government property.
- Equipment: Contractor must supply all equipment; no on-site storage or electrical outlets provided.
- Safety: Adherence to safety requirements, including PPE and securing equipment.
- Records Management: Compliance with government records management policies.
Contract Details
- Contract Type: Firm-Fixed-Price (RFQ).
- Period of Performance: One base year plus four 1-year option periods, effective from the date of award.
- Estimated Value: Approximately $9.5 million (likely for the total contract value).
- NAICS Code: 561730 (Grounds Maintenance Services) with a small business size standard of $9.5 million.
- PSC: S208 (Landscaping/Groundskeeping Services).
- Tentative Work Hours: 7:00 AM to 4:00 PM, Monday through Friday, excluding federal holidays.
Eligibility / Set-Aside
This is a total set-aside for Certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). Offerors must be certified and listed in the SBA certification database at the time of offer and award. Compliance with Limitations on Subcontracting (LOS) requirements (50% maximum paid to non-SDVOSBs for services) is mandatory.
Submission & Evaluation
- Site Visit: Optional but recommended, scheduled for April 2, 2026. RSVP required by April 1, 2026.
- Questions Deadline: April 9, 2026, at 12:00 PM ET, via email to Lasonja.harvey@va.gov.
- Quote Submission Deadline: April 16, 2026, at 1:00 PM ET, via email to Lasonja.harvey@va.gov.
- Submission Format: Four separate attachments: Technical Capability (20 pages max), Past Performance (3 pages max), Price (using Schedule B.2), and VAAR 852.219-75 Certificate of Compliance.
- Evaluation Factors: Technical Capability, Past Performance, and Price. Award will be made to the responsible offeror whose quote is most advantageous to the Government.
- Price Firmness: Prices must be held firm for 120 calendar days from the solicitation close date.
Additional Notes
The solicitation incorporates provisions and clauses by reference, accessible electronically at www.acquisition.gov and www.acquisition.gov/vaar. A list of Service Contract Act wage determinations for South Carolina is provided.