S208--Lawn Maintenance Weed and Feed
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Network Contract Office 12 (36C252), has issued a Request for Quotation (RFQ) for comprehensive Lawn Maintenance Weed and Feed services at the Oscar G. Johnson VA Medical Center in Iron Mountain, Michigan. This opportunity is for a Firm Fixed-Price contract with an estimated base period value of $9.5 Million. Quotes are due by April 29, 2026, at 10:00 AM CST.
Scope of Work
The contractor will provide all supervision, labor, tools, equipment, vehicles, transportation, and chemicals necessary for maintaining healthy grass, trees, shrubs, and plants, ensuring a clean, neat, and professional appearance. Key services include:
- Monthly chemical treatment of vegetation in various areas.
- Fall preparation and over seeding of existing lawns (September 15 - October 15).
- Vibration aeration of all lawn surfaces (core aeration prohibited).
- Application of basic landscaping blend grass seed and starter fertilizer.
- An annual four-step fertilizing/herbicide treatment program.
- Compliance with specific chemical application times (3 PM - 8 PM, Mon-Fri, unless approved).
Key Requirements & Personnel
Bidders must be state-certified for herbicide application and provide Material Safety Data Sheets (MSDS). Contractor personnel must wear visible identification and VA PIV cards, and adhere to facility policies, including drug-free and weapon-free environments, and VHA Directive 1192 regarding influenza vaccination or masking. The contractor is responsible for background checks, fingerprinting, and associated costs.
Contract Details
- Contract Type: Firm Fixed Price
- Period of Performance: Upon Award through April 30, 2027, with four (4) one-year option periods.
- Estimated Base Period Value: $9.5 Million
- NAICS Code: 561730 - Landscaping Services
- Set-Aside: UNRESTRICTED, with preference given to Veteran Owned Small Businesses (VOSBs) and Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) when other factors are equal.
Submission & Evaluation
- Quotes Due: April 29, 2026, 10:00 AM CST.
- Submission Method: Email to debbie.bruening@va.gov (email size limit 7MB; split larger responses).
- Required Submissions: Completed Price/Cost Schedule, SF 1449 blocks, Experience list, Technical Capability documentation (licenses, MSDS, certifications), and VOSB status proof (if applicable).
- Evaluation Factors: Price, Technical Capability, Experience, and Veteran Owned Small Business Status.
- Site Visit: Strongly suggested on April 21, 2026, at 09:00 AM CST at the Oscar G. Johnson VA Medical Center.
- Questions Due: April 22, 2026, 10 AM CST, via email.
Additional Information
A Site Map is provided, detailing the facility layout, including specific measurements for grass areas (384,188 SQ FT), landscape beds (8,496 SQ FT), and perimeter fencing (3,936 LFT), which is crucial for planning and estimating. Wage Determination Dickinson County 2015-4871 (Rev-31) applies.